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- Tasks: Support event coordination and execution for exciting experiences across Hammerson's destinations.
- Company: Join JLL, a global leader in real estate and investment management, shaping a better world.
- Benefits: Gain hands-on experience, develop skills, and enjoy a vibrant team culture.
- Why this job: Be part of diverse events from music festivals to art installations, making a real impact.
- Qualifications: Relevant experience in event coordination, strong communication, and organisational skills required.
- Other info: On-site roles available in Birmingham, Bristol, London, and Reading. Apply even if you don't meet all requirements!
The predicted salary is between 24000 - 36000 £ per year.
JLL empowers you to shape a brighter way .
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Join the JLL team and provide essential support as an Event & Activation Assistant on the Hammerson account, a key client for JLL. In this role, you will support the coordination of events and activation experiences across Hammerson\’s destinations, working closely with the Hammerson Marketing & Placemaking and Brand Partnerships Teams, the JLL Property & Asset Management team, and the Destination teams.
Working under the guidance of the Event & Activation Manager, you will assist across a diverse portfolio of experiences that span the cultural landscape whilst consistently delivering exceptional creative execution. Your remit will encompass everything from live music festivals and sporting events to light shows, art installations, and retail brand activations. This offers the opportunity to develop expertise across multiple event categories, from intimate VIP gatherings to mass-attendance public experiences.
As the Event & Activation Assistant, you will assist in implementing event plans, reviewing documentation, and supporting stakeholder relationships to ensure the successful execution of events, from initial concept development through to completion.
Key Responsibilities
Stakeholder Support
- Assist in maintaining relationships Hammerson’s Marketing & Placemaking and Brand Partnerships Teams, Destination management teams, and relevant key stakeholders
- Provide administrative support for stakeholder communications and meetings
Planning and Coordination
- Support the Event & Activation Manager in developing event timelines and schedules
- Gather and organise documentation for insurance and risk management purposes
- Assist with compiling information on legislative and licensing requirements
- Collect technical specifications for events and maintain production records
- Create and maintain briefing materials for Destination teams and Event Organisers
- Schedule and prepare for pre-event planning meetings
Health, Safety & Security
- Assist in the collection and organisation of event safety documentation
- Support compliance processes related to the Working Practices Manual
Help monitor adherence to H&S and Environmental procedures
- Upload and organise event management documentation to JLL\’s risk management platform
- Track security requirements and supporting documentation
Supplier Coordination
- Liaise with suppliers to collect necessary H&S, security, install / de rig documentation
- Communicate contractor management protocols and access requirements
- Provide on-site assistance during building, event, and break down stages
Team Support
- Attend internal stakeholder meetings and take detailed notes
- Maintain records of all events, communications and documentation
- Report directly to the Event & Activation Manager
Post-Event Activities
- Collect feedback from events for analysis and key learnings
- Help document incidents and compile reports
- Assist in analysing event performance metrics
The Candidate
Relevant experience in event coordination or production assistance. The ideal candidate should have good communication skills, basic understanding of event safety requirements, confident managing multiple stakeholders and strong organisation skills.
Experience in supporting event management plans, maintaining documentation, and basic knowledge of Health, Safety and Security practices is important. The candidate should be comfortable building relationships with various stakeholders and have a willingness to learn about relevant legislation including the Health and Safety at Work Act and The Terrorism (Protection of Premises) Act – (Martyn\’s Law).
Competencies and Attributes
- Detail-oriented with excellent organisational skills
- Clear communication abilities both written and verbal
- Proficiency with digital document management systems
- Ability to work under supervision while showing initiative
- Willingness to learn and develop industry knowledge
- Team player who maintains positive working relationships
- Basic understanding of commercial considerations
Location
On-site – Birmingham, GBR, Bristol, GBR, London, GBR, Reading, GBR
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call +44 (0) 20 7493 4933 to contact one of our team members to discuss how to best support throughout the process.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
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Event & Activation Assistant employer: JLL
Contact Detail:
JLL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event & Activation Assistant
✨Tip Number 1
Familiarise yourself with the key stakeholders mentioned in the job description, such as Hammerson's Marketing & Placemaking and Brand Partnerships Teams. Understanding their roles and how they interact will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Gain a basic understanding of event safety requirements and relevant legislation like the Health and Safety at Work Act. This knowledge will not only boost your confidence but also show your commitment to the role and its responsibilities.
✨Tip Number 3
Network with professionals in the event management industry, especially those who have experience with large-scale events. This can provide you with insights and tips that could be beneficial during your application process.
✨Tip Number 4
Prepare to discuss specific examples of how you've successfully managed multiple stakeholders or coordinated events in the past. Being able to share these experiences will highlight your organisational skills and ability to work under pressure.
We think you need these skills to ace Event & Activation Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event coordination or production assistance. Emphasise your organisational skills and any previous roles where you managed multiple stakeholders.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to support event management plans and your understanding of health and safety practices.
Showcase Communication Skills: Since clear communication is key for this role, provide examples in your application that showcase your written and verbal communication abilities. This could include experiences where you successfully liaised with stakeholders or managed documentation.
Highlight Willingness to Learn: Mention your eagerness to learn about relevant legislation and industry knowledge. This shows that you are proactive and willing to grow within the role, which is something JLL values in their candidates.
How to prepare for a job interview at JLL
✨Know Your Events
Familiarise yourself with the types of events JLL coordinates, such as live music festivals and art installations. Being able to discuss these in detail will show your genuine interest and understanding of the role.
✨Showcase Your Organisation Skills
Prepare examples that demonstrate your organisational abilities. Discuss how you've managed multiple tasks or stakeholders in previous roles, as this is crucial for the Event & Activation Assistant position.
✨Understand Health & Safety Regulations
Brush up on basic health and safety requirements relevant to event management. Being knowledgeable about legislation like the Health and Safety at Work Act will impress your interviewers and show your commitment to safe event execution.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Good communication is key in this role, so be prepared to demonstrate your verbal and written skills during the interview.
