At a Glance
- Tasks: Coordinate exciting projects across EMEA, managing moves and changes for client sites.
- Company: Join a leading global firm known for its innovative approach and collaborative culture.
- Benefits: Enjoy competitive pay, health perks, and opportunities for professional growth.
- Other info: Dynamic role with potential travel and flexible working arrangements.
- Why this job: Be part of impactful projects that enhance workplace experiences across diverse locations.
- Qualifications: Strong communication skills and experience in project coordination or management.
The predicted salary is between 36000 - 60000 £ per year.
The EMEA Project Coordinator will be the support for BlackRock, assisting in the delivery of all Moves, Adds & Changes (MAC) related projects to client sites across the EMEA portfolio. Reporting to the EMEA Technical Project Manager, the role is to support the coordination and logistics of occupancy and people/desks movements, deliver broad MAC programs and projects delivering key initiatives for the client, with detailed planning, coordination, communication, and execution while also supporting the wider facilities team in its day-to-day operations, when workload permits. Engage with the local teams and vendors supporting the local offices with the logistics of the moves and projects.
Responsibilities
- Build and maintain effective lines of communication with Client/JLL/Vendors to ensure effective and timely decision making and on time delivery of MACs.
- Prepare and maintain specific reports and trackers.
- Support the management of dependencies with all teams and ensure resource requirements are met.
- To support across all parties and input into transparent, factual visibility and communication of progress and points of escalation to key stakeholders.
- Maintain discretion and confidentiality with regards to all discussed MAC plans and dealings.
- Work closely with and supporting the JLL EMEA Technical Project Manager in coordinating all reporting documents for the assessment of MACs, including tracking of Feasibility Reports, Costings and MAC Packages.
- Seek to continuously improve processes, systems, and overall client satisfaction.
- Work closely with the JLL EMEA Technical Project Manager teams on the planning of future operations and portfolio management.
- On receipt of MAC Scope & Drawings, capture details, record on the relevant systems, track progress including due dates and all costs for all workstreams.
- Support EMEA Technical Project Manager team in scoping, defining, planning, and executing of Programs and projects ensuring that all assumptions are validated and quantified.
- On receipt of cost approval (purchase order) raise relevant orders for specialist vendors.
- Prepare for the regular MAC meetings with all teams by regularly chasing outstanding actions.
- Take accurate meeting minutes and attendance records and circulate.
- Input and manage MACs on computerised maintenance management system (Corrigo), a key tracking and reporting platform.
- Manage access and security arrangements for vendors.
- Track all occupancy changes (desk swap, office layout changes), permanently maintain precise records.
- Communicate clearly and professionally with all parties, manage general queries, clarify concerns, and identify solutions.
- Compile specific and accurate MAC Weekly reports and trackers and handover documents on completion of projects.
- Supporting the management of MACs within the CDM process through preparation and submission of documentation and accurately filing for audits.
Health & Safety Management
- Proactively promote a "Safety First" culture in line with the JLL Cardinal Rules of Safety are adhered to.
- To ensure that all employees are aware of Hygiene, Health and Safety policies and procedures and Fire Regulations.
- Compliance with in-country legislation across the regional offices.
- To record and report all accidents within the location adhering to location and company procedures.
- To ensure all equipment is well maintained and is in good working order.
- To ensure that all company procedures and work instructions are fully understood and practised by all employees.
Working Life
- The role will operate across the EMEA portfolio.
- The main business language spoken is English.
- The role will report to the EMEA Technical Project Manager.
- The role will operate over a 5-day week, Monday to Friday.
- On occasion there will be a requirement to work weekends or public holidays, this will be arranged in advance.
- There may be a requirement to travel.
- Ability to work independently and within a team dynamic, managing multiple priorities and deadlines.
- Strong and proven analytical, statistical reporting and forecasting skills.
- Good problem-solving skills.
- Ability to read and analyze drawings, plans, schedules, schematics.
- Awareness of EHS.
- Excellent written & verbal communication skills, and proficient with the use of Microsoft Office tools and Smartsheets.
- Client facing experience in a quality driven environment.
- Exposure within a global corporate organization.
EMEA Project Coordinator in City of Westminster employer: JLL
At BlackRock, we pride ourselves on being an exceptional employer, offering a dynamic work environment that fosters collaboration and innovation. As an EMEA Project Coordinator, you will benefit from our commitment to employee growth through continuous training and development opportunities, while enjoying a supportive culture that values communication and teamwork. Located in a vibrant area, our office provides a unique advantage with access to diverse resources and networking opportunities, making it an ideal place for professionals seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land EMEA Project Coordinator in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work at BlackRock or similar companies. A friendly chat can sometimes lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching common questions for project coordinators. We recommend practising your answers with a friend or in front of a mirror. The more comfortable you are, the better you'll perform!
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've successfully managed projects or coordinated teams in the past. This will demonstrate your ability to handle the responsibilities of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace EMEA Project Coordinator in City of Westminster
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the EMEA Project Coordinator role. Highlight relevant experience in project coordination, logistics, and communication. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you can contribute to our team. Keep it concise but impactful – we love a good story!
Showcase Your Communication Skills:Since this role involves a lot of communication with various stakeholders, make sure to demonstrate your written communication skills. Use clear and professional language throughout your application to reflect how you would communicate in the role.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy!
How to prepare for a job interview at JLL
✨Know Your MACs
Familiarise yourself with Moves, Adds & Changes (MAC) processes before the interview. Understand how they impact client sites and be ready to discuss your experience with similar projects. This shows you’re not just a fit for the role but also genuinely interested in the work.
✨Communication is Key
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in past roles, especially in challenging situations. This will demonstrate your ability to maintain effective lines of communication.
✨Show Your Organisational Skills
Be ready to discuss how you manage multiple priorities and deadlines. Bring examples of tools or methods you use to stay organised, like trackers or reports. This will highlight your ability to support the EMEA Technical Project Manager in coordinating logistics and planning.
✨Emphasise Safety Awareness
Since health and safety management is crucial, prepare to talk about your understanding of safety protocols and how you’ve promoted a 'Safety First' culture in previous roles. This will show that you take compliance seriously and are aligned with the company’s values.
