At a Glance
- Tasks: Support workplace solutions and manage occupancy for a dynamic real estate environment.
- Company: Join JLL, a leader in real estate and investment management.
- Benefits: Empowering culture, career growth, and commitment to diversity.
- Other info: Exciting opportunities for personal and professional development await you.
- Why this job: Shape the future of work while making a real impact in a collaborative team.
- Qualifications: Experience in workplace planning and strong analytical skills are a plus.
The predicted salary is between 45000 - 55000 € per year.
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Role summary: Support GRE Leads and Business stakeholders to provide tactical workplace solutions. Own day-to-day occupancy/vacancy management, intake and coordination of real estate requests, and delivery tracking across internal partners to meet business needs, enable “future of work,” return-to-office and portfolio optimization initiatives.
Key responsibilities:
- Business request intake & solution coordination: Own the intake, triage, routing, and tracking of business real estate requests to the right fulfillment teams. Scope requirements with business and internal GRE teams; coordinate necessary governance and approvals. Consolidate occupational space requirements and partner with space planning / fit-out teams to deliver approved solutions. Coordinate with partnering teams (e.g., Security, Technology, Events) to ensure integrated, end-to-end proposals.
- Project reporting & controls: Drive execution discipline: run coordination calls, document minutes/actions, maintain RAID (risks/issues/dependencies), and keep systems updated so delivery stays on track. Maintain project records and ensure procedural compliance and governance. Track approved project budgets and update required systems.
- Occupancy, vacancy & demand planning: Monitor and actively manage occupancy and vacancy levels; ensure clear reporting and stakeholder visibility. Access and analyze headcount and occupancy data to support workplace strategy and decision-making. Support in developing occupancy scenarios and plans based on space supply/demand, constraints, and business requirements. Perform portfolio analysis to identify options that meet business needs (e.g., re-stack, backfill, consolidation, swing space).
- Data quality & financial/chargeback alignment: Perform system updates to maintain data accuracy across occupancy, vacancy, and space records. Ensure space chargebacks are accurate; investigate and resolve mismatches between occupancy records and chargeback outputs.
- Moves & change support: Support Moves and Change programs, including coordination, readiness tracking, and stakeholder communications as needed.
Skills & experience:
- Core experience: Workplace/space planning, occupancy & vacancy management, portfolio analytics, or corporate real estate operations experience. Demonstrated experience coordinating small-to-medium workplace initiatives end-to-end (intake → approvals → delivery → closure).
- Analytical & systems capability: Strong skills in headcount/occupancy data analysis, scenario planning, and translating data into actionable recommendations. Working knowledge of workplace/space systems (e.g., space/occupancy databases, request or ticketing workflows) and strong data hygiene mindset.
- Project & stakeholder management: Strong cross-functional coordination skills in a matrixed environment; able to drive actions with multiple internal partners. Clear, structured project reporting (status, risks, dependencies, milestones) and excellent follow-through.
- Communication & execution: Strong written and verbal communication; able to document decisions, minutes, and action plans crisply. Highly organized, detail-oriented, and comfortable managing multiple concurrent requests with competing priorities.
- Tools: Proficiency in Excel (analysis, pivots/lookups), PowerPoint, Word; Visio (or similar) for layouts/process mapping is a plus. Strong orientation to use AI and other tools.
Location: On-site – London, GBR
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
Workplace Occupancy Planner in Canary Wharf employer: JLL
At JLL, we pride ourselves on fostering a dynamic and inclusive work culture that empowers our employees to thrive and grow meaningful careers. Located in the vibrant city of London, our Workplace Occupancy Planner role offers unique opportunities for professional development, collaboration with cross-functional teams, and the chance to contribute to innovative workplace solutions that shape the future of real estate. With a commitment to employee well-being and a focus on leveraging cutting-edge technology, JLL is an excellent employer for those seeking a rewarding and impactful career.
StudySmarter Expert Advice🤫
We think this is how you could land Workplace Occupancy Planner in Canary Wharf
✨Tip Number 1
Network like a pro! Reach out to current employees at JLL on LinkedIn or through mutual connections. Ask them about their experiences and any tips they might have for landing the Workplace Occupancy Planner role.
✨Tip Number 2
Prepare for the interview by researching JLL's recent projects and initiatives. Show us that you’re not just interested in the job, but also in how you can contribute to shaping a brighter future with our team.
✨Tip Number 3
Practice your communication skills! Since this role involves a lot of coordination and stakeholder management, being able to articulate your thoughts clearly will set you apart. Consider mock interviews with friends or mentors.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Workplace Occupancy Planner in Canary Wharf
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience in workplace planning and project management. We want to see how your skills align with the role of Workplace Occupancy Planner!
Showcase Your Analytical Skills:Since this role involves a lot of data analysis, don’t forget to mention any experience you have with headcount and occupancy data. We love seeing how you can turn numbers into actionable insights!
Be Clear and Concise:When writing your application, keep it structured and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences.
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and get to know you better. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at JLL
✨Know Your Stuff
Before the interview, dive deep into JLL's workplace strategies and recent projects. Familiarise yourself with their approach to occupancy planning and how they integrate technology into real estate solutions. This will show your genuine interest and help you speak their language.
✨Showcase Your Coordination Skills
Be ready to discuss specific examples of how you've successfully managed workplace initiatives from start to finish. Highlight your experience in coordinating with various teams and stakeholders, as this role requires strong cross-functional collaboration.
✨Data is Key
Brush up on your analytical skills, especially in headcount and occupancy data analysis. Be prepared to explain how you've used data to inform decisions in previous roles. Mention any tools or systems you've worked with that relate to space management.
✨Ask Insightful Questions
Prepare thoughtful questions about JLL's future of work initiatives and how they envision the role of a Workplace Occupancy Planner evolving. This not only shows your enthusiasm but also helps you gauge if the company aligns with your career goals.
