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- Tasks: Support commercial real estate brokers with admin, finance, marketing, and operations tasks.
- Company: Join JLL, a global leader in real estate and investment management, shaping a better world.
- Benefits: Enjoy flexible hours, comprehensive health benefits, paid time off, and a supportive work culture.
- Why this job: Gain exposure to diverse business functions in a fun, collaborative, and inclusive environment.
- Qualifications: 1+ years of relevant experience, proficiency in Microsoft Office, and a proactive attitude required.
- Other info: Part-time applicants welcome; we value your unique skills and experiences!
The predicted salary is between 42000 - 63000 £ per year.
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
What this job involves:
- Will consider applicants looking for part-time work.
- We are looking for a Sales Coordinator to join our Brokerage Operations team.
- You will provide high-level support to commercial real estate brokerage producers within our Stamford office.
- You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business.
We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.
Business Operations
- Gather market research information to create client deliverables such as market surveys, tour books, competitive sets.
- Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices.
- Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information.
Marketing
- Manage & maintain all listings on CoStar, LoopNet, View the Space & Hightower.
- Prepare property marketing flyers, brochures, and email distributions.
- Create and edit presentations, pitches, and client deliverables for prospect/client meetings.
- Assist and participate in planning as needed for industry functions or client events and open houses.
Finance
- Collect & process deal file paperwork; calculate, generate & send invoices utilizing JLL accounting platform.
- Track and process broker expense reports according to the JLL T&E policy.
Administrative
- General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed.
Interested? An ideal candidate would need to have the following qualifications:
Required:
- 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization.
- Highly proficient in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook with ability to learn new software and JLL's in-house platforms.
- Experienced with Adobe InDesign.
Preferred:
- Project management capabilities, including multi-tasking, prioritisation, deadline management, & the ability to work both independently & with a team.
- Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development.
- Able to assert discretion & professionalism when given access to confidential & private information.
- Strong proofreading and editing abilities.
If this job description resonates with you, we encourage you to apply even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Estimated total compensation for this position: 70,000.00 - 75,000.00 USD per year. The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.
Location: On-site - Stamford, CT.
Personalized benefits that support personal well-being and growth: JLL recognises the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritises mental, physical and emotional health. Some of these benefits may include:
- 401(k) plan with matching company contributions.
- Comprehensive Medical, Dental & Vision Care.
- Paid parental leave at 100% of salary.
- Paid Time Off and Company Holidays.
Administrative Assistant employer: JLL
Contact Detail:
JLL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with the commercial real estate industry. Understanding the key players, market trends, and terminology will help you engage more effectively during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the field. Attend industry events or join online forums related to commercial real estate. Building connections can provide valuable insights and potentially lead to referrals for the Administrative Assistant position.
✨Tip Number 3
Showcase your proficiency in Microsoft Office Suite and Adobe InDesign through practical examples. Be ready to discuss how you've used these tools in previous roles to enhance productivity and support team objectives.
✨Tip Number 4
Prepare to discuss your project management skills. Highlight specific instances where you've successfully managed multiple tasks, prioritised deadlines, and collaborated with teams to achieve goals, as this is crucial for the role.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Administrative Assistant role at JLL. Focus on your administrative, financial, and marketing skills, and include specific examples of how you've supported teams in the past.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention your understanding of JLL's mission and how your skills can contribute to their goals. Be sure to address any specific qualifications mentioned in the job description.
Highlight Technical Skills: Since proficiency in Microsoft Office Suite and Adobe InDesign is crucial for this role, make sure to explicitly mention your experience with these tools. Provide examples of how you've used them in previous roles to enhance your productivity.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter. Look for any spelling or grammatical errors, and ensure that your documents are well-formatted and professional. A polished application reflects your attention to detail, which is essential for an Administrative Assistant.
How to prepare for a job interview at JLL
✨Showcase Your Organisational Skills
As an Administrative Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised schedules, managed documents, or coordinated events in previous roles.
✨Familiarise Yourself with Relevant Software
Since proficiency in Microsoft Office and Adobe InDesign is crucial for this role, make sure you brush up on these tools. Be ready to discuss your experience with them and any specific projects where you utilised these applications.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you had to prioritise tasks or resolve conflicts, and be prepared to explain your thought process.
✨Demonstrate a Positive Attitude
JLL values a proactive and resourceful mindset. During the interview, convey your enthusiasm for the role and your willingness to learn and grow within the company. Share examples of how you've approached challenges with a positive outlook.
