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- Tasks: Support the Managing Director with admin tasks, project coordination, and calendar management.
- Company: Join a dynamic organisation focused on achieving impactful goals in Macclesfield.
- Benefits: Enjoy a professional environment with opportunities for growth and development.
- Why this job: Be at the heart of decision-making while developing essential skills in a fast-paced setting.
- Qualifications: Experience with Microsoft Office and excellent organisational skills are a must.
- Other info: Discretion and confidentiality are key; perfect for those who thrive under pressure.
The predicted salary is between 36000 - 60000 £ per year.
We are currently hiring for a Personal Assistant to the Managing Director. The PA to the managing director must be aware of the organisation's aims and objectives and work to help the MD make the best use of his time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The PA will be the first point of contact with both internal and external people. Discretion and confidentiality are essential attributes to be successful in this role.
Main Tasks:
- Email management; Outlook experience essential
- Booking meetings/appointments for exclusive requests
- Manage the Director's calendar and appointments
- Assist with project coordination and follow up on action items
- Business travel; booking flights, hotels, car hire, valet parking etc.
- Checking various CRM reports produced by the admin, accounts & technical teams
- Fielding calls for MD & taking messages
- Managing various contractor services, insurances, utilities & company expenses
- Carrying out research for particular projects as requested by MD
- Organising corporate & staff events
- Taking minutes at various management meetings & typing up minutes
- Organising interviews/ liaising with recruitment agencies
- Purchasing various items for MD as and when required
- Paying personal bills for MD
- Organising MD's personal properties, cars, insurance, MOT, servicing, repairs etc.
- Assisting MD with personal holiday/events
- Handle confidential correspondence and documentation
- Ad hoc paperwork & duties
Technical & Essential Skills:
- Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings
- Experience of working for Directors/Senior Management
- Excellent Diary Management with the ability to pre-empt and look ahead at all times
- Essential experience in Microsoft Office - Outlook/Word/Excel/PowerPoint
Interpersonal Skills:
- Ability to multitask and experience of dealing with a demanding role
- Ability to prioritise work and manage time effectively and be proactive
- Excellent Organisational skills
- Communication skills - the ability to communicate well at all levels
- Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
- Self-motivated and creative
- Ability to maintain a high level of discretion
PA to Directors in Macclesfield employer: J&J Security
Contact Detail:
J&J Security Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Directors in Macclesfield
✨Tip Number 1
Familiarise yourself with the company’s aims and objectives. Understanding what drives the organisation will help you align your skills and experiences with their needs, making you a more attractive candidate.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Outlook. Since email management and calendar coordination are key parts of the role, demonstrating proficiency in these tools can set you apart from other candidates.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed complex schedules or projects in the past. Being able to discuss specific instances where you excelled in a demanding role will highlight your capability.
✨Tip Number 4
Practice your communication skills. As the first point of contact for the Managing Director, being able to convey information clearly and professionally is crucial. Consider role-playing scenarios to enhance your confidence.
We think you need these skills to ace PA to Directors in Macclesfield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, particularly in administrative roles and working with senior management. Emphasise your skills in diary management, email handling, and project coordination.
Craft a Strong Cover Letter: In your cover letter, express your understanding of the role and the importance of discretion and confidentiality. Mention specific examples from your past experiences that demonstrate your ability to manage complex tasks and support senior executives.
Highlight Technical Skills: Clearly outline your proficiency in Microsoft Office, especially Outlook, as well as any experience with CRM systems. If you have managed international travel arrangements, be sure to include that as well.
Showcase Interpersonal Skills: Since the role involves communication with various stakeholders, highlight your interpersonal skills. Provide examples of how you've successfully managed relationships and communicated effectively in previous positions.
How to prepare for a job interview at J&J Security
✨Know the Company Inside Out
Before your interview, make sure you research the company thoroughly. Understand their aims and objectives, as well as recent projects or news. This will help you demonstrate your interest and show how you can contribute to their goals.
✨Showcase Your Organisational Skills
As a PA, excellent organisational skills are crucial. Be prepared to discuss specific examples of how you've managed complex schedules or coordinated multiple tasks in previous roles. Highlight your ability to prioritise effectively.
✨Demonstrate Discretion and Professionalism
Since confidentiality is key in this role, be ready to talk about situations where you've handled sensitive information. Emphasise your understanding of the importance of discretion and how you maintain professionalism in all interactions.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you've had to manage unexpected changes or challenges, and be ready to explain your thought process and actions.
