At a Glance
- Tasks: Ensure smooth office operations and provide high-level support to senior leaders.
- Company: A prestigious and rapidly growing boutique Investment Management firm.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Opportunity for career growth in a supportive and professional setting.
- Why this job: Join a fast-paced team and make a real impact in the financial services sector.
- Qualifications: Experience in office management and strong organisational skills required.
The predicted salary is between 47250 - 57750 £ per year.
The Company: A highly regarded and ambitiously growing, boutique Investment Management Company.
The Role: The Office Manager/Senior PA will play a central role in ensuring the smooth, efficient, and professional operation of the Investment Management firm’s day-to-day activities. This Office Manager/Senior PA will provide high level support to senior leaders by overseeing administrative workflows, coordinating office functions, and maintaining a polished, client-ready environment. This role will suit someone with Office Management experience who is proactive, detail-oriented, and comfortable operating in a fast-paced, high-standards financial services setting.
The Office Manager/Senior PA will oversee daily office operations to ensure a well-organised, efficient, and professional working environment. They will have line management responsibility for the Receptionist, providing oversight, support and guidance to ensure the smooth running of front-of-house operations. Responsibilities include providing reception cover and answering the phones when required, such as during lunch breaks and holidays, maintaining office supplies and equipment, as well as managing supplier relationships.
The Office Manager/Senior PA will act as the primary liaison with the building management team, including coordinating requests, reporting issues, overseeing visitor and access arrangements, ensuring compliance with building policies and communicating relevant updates or changes to the internal team. They will also act as the office Health & Safety representative and manage office budgets while tracking operational expenditure. Additionally, they will assist with expense reporting and invoice processing relating to office facilities and operational activities.
The Office Manager/Senior PA will provide comprehensive diary management and administrative support to the COO, coordinating internal and external meetings and managing priorities effectively. This includes logging expenses for the COO and reception/ad hoc office expenses, organising bi-weekly Operating Committee meetings, preparing agendas, coordinating attendees, and recording minutes and action points. They will arrange quarterly, bi-annual and annual service review meetings with custodians, including agenda preparation and minute taking, and monitor and approve holiday and absence requests for the COO’s direct reports.
The Candidate: Strong Office Management/Senior PA organisational skills within a corporate and professional environment - ideally financial services or professional services. Close attention to detail to maintain the highest level of quality. Strong knowledge of MS Office Suite; Excel, Word and PowerPoint. Team player with experience of working in a team environment, able to identify problems and help.
Office Manager & Senior PA , Investment Management Firm in London employer: JJ Search
As a leading Financial Services firm, we pride ourselves on fostering a dynamic work environment that prioritises employee well-being and professional growth. Our Facilities Manager role offers the opportunity to oversee multiple office locations across Northern England, ensuring safe and efficient workspaces while collaborating with diverse teams. With a strong emphasis on continuous improvement and compliance, we provide our employees with the tools and support needed to excel in their careers within a culture that values innovation and teamwork.
