At a Glance
- Tasks: Ensure smooth office operations and provide high-level support to senior leaders.
- Company: Boutique Investment Management Company with a strong reputation and growth mindset.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Fast-paced environment with opportunities for career advancement.
- Why this job: Be the backbone of a thriving firm and make a real impact in finance.
- Qualifications: Experience in office management, strong organisational skills, and proficiency in MS Office.
The predicted salary is between 37800 - 46200 £ per year.
The Company: A highly regarded and ambitiously growing, boutique Investment Management Company.
The Role: The Office Manager/PA will play a central role in ensuring the smooth, efficient, and professional operation of the Investment Management firm’s day-to-day activities. This Office Manager/PA will provide high level support to senior leaders by overseeing administrative workflows, coordinating office functions, and maintaining a polished, client-ready environment. This role will suit someone with Office Management experience who is proactive, detail-oriented, and comfortable operating in a fast-paced, high-standards financial services setting.
The Office Manager/Senior PA will oversee daily office operations to ensure a well-organised, efficient, and professional working environment. The Office Manager/PA will have Line management responsibility for the Receptionist, providing oversight, support and guidance to ensure the smooth running of front-of-house operations. Providing reception cover and answering the phones when required, such as lunchbreaks and holidays. Maintain office supplies, equipment, as well as managing supplier relationships.
The Office Manager/PA will act as the primary liaison with the building management team, including coordinating requests, reporting issues, overseeing visitor and access arrangements, ensuring compliance with building policies and communicating relevant updates or changes to the internal team. Act as the office Health & Safety representative and manage office budgets and track operational expenditure. Assist with expense reporting and invoice processing relating to office facilities and operation activities.
The Office Manager/Senior PA will also provide comprehensive diary management and administrative support to the COO, coordinating internal and external meetings and managing priorities effectively. Logging expenses for the COO and reception / ad hoc office expenses. The Office Manager/Senior PA will organise bi-weekly Operating Committee meetings, including preparing agendas, coordinating attendees and recording minutes and action points. Arrange quarterly, bi-annual and annual service review meetings with custodians, including agenda preparation and minute taking. Monitor and approve holiday and absence requests for the COO’s direct reports.
The Candidate: Strong Office Management / PA organisational skills within a corporate and professional environment - ideally financial services or professional services. Close attention to detail to maintain the highest level of quality. Strong knowledge of MS Office Suite; Excel, Word and PowerPoint. Team player with experience of working in a team environment, able to identify problems and help.
Office Manager & PA , Investment Management Firm in City of London employer: JJ SEARCH LIMITED
As a leading UK specialist commercial bank, we pride ourselves on fostering a dynamic and inclusive work culture that empowers our employees to thrive. The Senior Credit Approver role offers not only competitive benefits and opportunities for professional growth but also the chance to make a significant impact on our lending portfolio while collaborating with senior stakeholders. Join us in shaping the future of property lending and development finance in an environment that values innovation and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager & PA , Investment Management Firm in City of London
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like JJ SEARCH LIMITED. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Office Manager & PA , Investment Management Firm in City of London
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to JJ SEARCH LIMITED.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on JJ SEARCH LIMITED's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at JJ SEARCH LIMITED
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with JJ SEARCH LIMITED.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at JJ SEARCH LIMITED will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former JJ SEARCH LIMITED employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
