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- Tasks: Manage project documentation and support teams for successful project delivery.
- Company: JJ Rhatigan, a leading contractor with 70 years of excellence in construction.
- Benefits: Competitive salary, career progression, and ongoing training opportunities.
- Why this job: Join a dynamic team and work on high-profile projects that make a difference.
- Qualifications: Experience in document control and knowledge of Procore or similar systems.
- Other info: Fast-paced environment with a focus on quality and collaboration.
The predicted salary is between 30000 - 40000 £ per year.
About JJ Rhatigan Company
JJ Rhatigan is a leading main contractor with over 70 years’ experience delivering high-quality, sustainable construction projects across Ireland and the UK. As a family-founded business, we have built a reputation for excellence in health safety, quality of finish and overall project delivery. Our portfolio spans residential, commercial, education, healthcare and mixed-use developments, combining technical expertise with a collaborative and integrity-led approach. Our UK business continues to grow, supported by a strong pipeline of work and long-standing client relationships.
The Role
As part of our ongoing expansion, we are looking to appoint a Document Controller to support the efficient management of project information across several active construction projects. Working closely with Project Managers, Design Teams, Commercial Teams, and site teams, you will be responsible for ensuring all project documentation is controlled, accurate, and accessible, supporting the successful delivery of projects from design through to handover. This role will be essential in upholding high standards of information management aligned with BIM principles, utilising Procore as the company’s main document management system. Highly organised and detail-oriented, you will find it easy to manage multiple projects, ensuring information is issued, tracked, and maintained in a clear and auditable manner.
Key Duties and Responsibilities
- Document Control Information Management
- Manage the control, distribution and filing of all project documentation including drawings, specifications, RFIs, submittals and technical information
- Maintain accurate document registers, trackers and logs
- Ensure all documents are correctly named, formatted and version controlled
- Issue documentation to internal and external stakeholders in a controlled and auditable manner
- Support the preparation and compilation of handover documentation including OM Manuals and HS Files
- Procore System Management
- Act as the main point of contact for document control within Procore
- Set up and maintain project folders, workflows, permissions and document registers
- Support project teams with day-to-day use of the system, including uploads, searches and reporting
- Provide onboarding and refresher training to ensure consistent system usage
- Monitor workflows, highlighting overdue actions or missing information
- Change Control Design Information
- Support the management of design changes and maintain change control trackers
- Coordinate and manage RFIs, tracking responses and ensuring timely close-out
- Ensure updated and approved information is clearly communicated to project and site teams
- Assist with design review documentation and coordination
- Quality Assurance Compliance
- Ensure document control processes align with company procedures, project requirements and BIM principles
- Carry out regular audits of project documentation to ensure accuracy and compliance
- Support the delivery of consistent and traceable project information
- Project Site Support
- Provide ongoing support to Project Managers and site teams
- Ensure teams have access to the latest approved information at all times
- Coordinate document queries between internal teams, subcontractors and consultants
- Attend site when required to support system usage and compliance
Essential Skills and Experience Required
- Proven experience as a Document Controller within the construction or fit-out sector
- Strong working knowledge of Procore (or similar document management systems)
- Understanding of BIM information management principles
- Excellent organisational skills with strong attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple workstreams in a fast-paced environment
- Proficient in Microsoft Office (Word, Excel, Outlook)
Desirable
- Experience working on commercial or complex construction projects
- Knowledge of ISO 9001 quality management systems
- Experience compiling OM Manuals and Health Safety Files
- Experience supporting BIM-led projects
Qualifications
- BTEC, HNC/HND or Degree in Construction Management, Building Studies, Architecture or a related discipline
- Previous experience in a document control role within construction
What JJ Rhatigan Can Offer You
- Opportunities to work on high-profile UK projects
- Competitive salary and benefits package
- Clear career progression and ongoing training and professional development
Document Controller employer: JJ Rhatigan & Company
Contact Detail:
JJ Rhatigan & Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work with document control. Attend events or join online forums where you can connect with potential employers and learn about job openings.
✨Tip Number 2
Show off your skills! When you get the chance to chat with hiring managers or recruiters, highlight your experience with Procore and BIM principles. Make sure they know you're organised and detail-oriented – that's what they want!
✨Tip Number 3
Prepare for interviews by brushing up on common document control scenarios. Think about how you would manage multiple projects and ensure compliance with company procedures. Practising your answers will help you feel more confident when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and eager to join our team at JJ Rhatigan.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems like Procore and any relevant construction projects you've worked on. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a perfect fit for JJ Rhatigan. Keep it concise but impactful – we love a good story!
Show Off Your Organisational Skills: As a Document Controller, being organised is key. In your application, give examples of how you've managed multiple projects or maintained accurate documentation in the past. We want to know you can keep everything in check!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes directly to us. Plus, we love seeing candidates who take that extra step!
How to prepare for a job interview at JJ Rhatigan & Company
✨Know Your Documents Inside Out
Before the interview, make sure you’re familiar with the types of documents you’ll be managing as a Document Controller. Brush up on your knowledge of RFIs, submittals, and technical information. Being able to discuss these confidently will show that you understand the role and its importance in project delivery.
✨Showcase Your Procore Skills
Since Procore is the main document management system used, it’s crucial to highlight your experience with it. If you’ve used Procore before, prepare specific examples of how you’ve set up project folders or managed workflows. If not, do some research and be ready to discuss how you would approach learning it quickly.
✨Demonstrate Your Organisational Skills
As a Document Controller, being organised is key. Prepare to share examples from your past roles where you successfully managed multiple projects or maintained accurate document registers. This will help illustrate your ability to handle the fast-paced environment they mentioned.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly, especially when discussing how you would coordinate between internal teams and external stakeholders. Consider preparing a few scenarios where effective communication made a difference in your previous work.