PA to General Manager J&J Surgery & Leadership Team Administrator in Wokingham

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Are you passionate about improving and expanding the possibilities of surgery? Ready to join a team that’s reimagining how we heal? Our Surgery team will give you the chance to deliver surgical technologies and solutions to surgeons and healthcare professionals around the world. Your contributions will help effectively treat some of the world’s most prevalent conditions such as obesity, cardiovascular disease and cancer. Patients are waiting. Your unique talents will help patients on their journey to wellness.

Position Overview

This role provides high-level executive administrative support to the General Manager, Surgery UK & Ireland, as well as providing comprehensive operations support to Surgery J&J UKI Teams based in the Pinewood Campus and at the new Maidenhead site from Oct 2026.

Principal Accountabilities:

• Provide day-to-day executive support to the General Manager, J&J Surgery UK & Ireland including complex diary management, prioritisation of requests, and determination of appropriate courses of action.
• Coordinate RLT /LT meetings when held within the region, including venue sourcing (internal/external), contracting, agency engagement, travel logistics, invitations, and attendee tracking.
• Manage executive travel coordination and expense reporting.
• Provide office management support as required, including visa coordination and administrative compliance tasks.
• Act as a trusted liaison between senior leaders, internal stakeholders, and external partners across the global J&J network.
• Prepare correspondence, presentations, reports, and other business documentation in multiple formats with a high degree of accuracy and discretion.
• Manage the business calendar, master calendars, and governance documentation.
• Support ad hoc strategic projects as required by the GM and leadership teams.
• Photocopying/Binding presentations for MedTech Prof Ed teams, RSM and Sales Teams and distribute accordingly via DHL or Royal Mail.
• Site point of contact for any photocopy requests to support the commercial sales business.
• Maintain a good standard of housekeeping in the office environment and rectify and raise any facilities requests.
• Adhere to the company’s procedures as detailed in the SOPs with regards to financial and processes.
• Working on J&J Emarketplace Ariba Buying Platform and associated platforms.
• Raising Purchase Orders/resolving queries/goods receipting.
• Liaising with PO requesters ensuring all correct information is provided to enter onto Emarketplace.
• Liaising with suppliers.
• Managing Monthly Accrual System.
• Supporting PMOs with IVQA PO requests and reconciling timesheets once approved by Hiring Manager.
• Make the necessary arrangements for any new starters with support with inductions and office tour to ensuring all hardware etc is ordered, working with various departments to support the new starters.
• Provide cover for other admins within the Shared Admin Team as and when requested by Line Manager.
• Attend internal and external meetings as and when required.
• Co-ordinate departmental records retention day in accordance with company policy and Procedures.

Qualifications And Experience

Required Qualifications & Experience

• Minimum 5 years’ experience in Executive Administration, Event Management, Office Management, or a closely related role.
• Proven experience supporting senior executives, ideally within a global, matrixed organisation.
• Demonstrated experience leading large-scale, high-profile corporate events.

Skills & Competencies

• Exceptional organisational and prioritisation skills with the ability to manage multiple projects simultaneously.
• High attention to detail, ensuring accuracy, timeliness, and quality of all deliverables.
• Strong interpersonal skills with the ability to communicate effectively at all levels, including senior leadership and external partners.
• Professionalism, discretion, sound judgment, and a high degree of accountability.
• Ability to respond agilely to last-minute changes with a strong sense of urgency and a “can-do” mindset.
• Excellent written and verbal communication skills.
• Advanced proficiency in Outlook, Word, Excel, and PowerPoint.

Required Skills: Accountability, Administrative Support, Budgeting, Business Writing, Customer Centricity, Data Capturing, Developing Others, Document Management, Inclusive Leadership, Leadership, Microsoft Office, Office Administration, Onboarding, Organizational Knowledge, Presentation Development, Professional Ethics, Travel Planning, Typing.