JIJ Europe バックオフィス担当(イギリスorドイツ勤務)) in York

As a back-office staff member for the UK branch, you will be responsible for a wide range of tasks from building the foundation of the organisation to daily operations. While remote work is the norm, you will regularly visit the London or German office to support local staff and improve the office environment, as well as facilitate smooth communication with the Japan headquarters. In the future, you will have the opportunity to take on more responsibilities as the local organisation expands.

Key Responsibilities:

• General Affairs and IT Asset Management

• Support onboarding of new employees
• Arrange PCs and peripherals, manage IT assets
• Manage and order local supplies, maintain and improve the office environment

• Coordinate with payroll outsourcing partners
• Create employment contracts, manage attendance, and benefits
• Assist with minor updates to internal regulations in accordance with UK labour laws

• Initial approval of expense claims, invoice processing
• Manage and reconcile corporate credit card statements
• Communicate with local accounting firms and assist with monthly closing

• Regular reporting to the Japan headquarters (administrative department)
• Consult on localising regulations

Qualifications (Required):

• Business-level proficiency in English and Japanese (ability to read, write, and negotiate in both languages)
• Experience in back-office operations such as general affairs, HR, or accounting in a business setting
• Comfortable with IT literacy (using tools like Slack, Zoom, Google Workspace, and basic PC setup knowledge)
• Must reside near London or be able to relocate promptly after hiring
• Experience using generative AI (e.g., ChatGPT, Gemini, ClaudeCode)

Qualifications (Preferred):

• Work experience in the UK or understanding of UK business customs and labour environment
• More than 3 years of back-office experience in general affairs, HR, or accounting
• Any administrative or assistant experience
• Aptitude for organising complex matters and systematising processes

Desired Attributes:

• Self-starter: Able to learn and complete tasks independently while receiving support in an unstructured environment
• Flexibility: Positive attitude towards sudden changes and a wide range of tasks
• Honest communication: Able to share information smoothly and considerately, taking into account time zone and cultural differences between Japan and the UK
• Willingness to learn: Proactively catch up on necessary knowledge such as UK regulations and new management tools

Compensation:

• Hourly wage: £16-18 (based on experience and skills)
• Transportation costs: Provided separately
• Working hours: Flexible working hours (full flex)
• Work style: Recommended remote work (hybrid model) with an expectation of visiting the London office (or designated location) once a week

Selection Process:

• Casual interview → First interview → Second interview → Business test → Final interview

JIJ values diversity.

Age, gender, nationality, race, disability, LGBT status, marital status, and educational background are not considered in the selection process.