JIJ Europe バックオフィス担当(イギリスorドイツ勤務)) in Southampton

As a back-office staff member for the UK branch, you will be responsible for a wide range of tasks from building the foundation of the organisation to daily operations. While remote work is the norm, you will regularly visit the London or German office to support local staff and improve the office environment, as well as facilitate smooth communication with the Japan headquarters. In the future, you will have the opportunity to take on responsibilities related to operational construction as the local organisation expands in a global environment.

Responsibilities:

• General Affairs and IT Asset Management: Support onboarding of new employees, manage PC and peripheral equipment procurement, and maintain local supplies and office environment.
• Labour and HR Support: Collaborate with payroll outsourcing partners, create employment contracts, manage attendance and benefits, and assist with minor updates to internal regulations in accordance with UK labour laws.
• Accounting Support: Provide initial approval for expense reimbursements, process invoices, manage corporate credit card statements, and assist with monthly closing tasks in collaboration with local accounting firms.
• Bridge Operations with Japan Headquarters: Regularly report to the Japan headquarters (administrative department) and consult on localising regulations.

Qualifications (Required):

• Business-level proficiency in English and Japanese (ability to read, write, and negotiate in both languages).
• Experience in back-office operations such as general affairs, HR, or accounting in a business setting.
• Comfortable with IT literacy (using tools like Slack, Zoom, Google Workspace, etc., and basic PC setup knowledge).
• Must reside near London or be able to relocate promptly after hiring.
• Experience using generative AI (such as ChatGPT, Gemini, ClaudeCode, etc.).

Qualifications (Preferred):

• Work experience in the UK or understanding of UK business customs and labour environment.
• More than 3 years of experience in back-office operations such as general affairs, HR, or accounting.
• Any administrative or assistant experience.
• Aptitude for organising complex matters and systematising processes.

Desired Attributes:

• Self-starter: Able to learn and complete tasks independently while receiving support in an unstructured environment.
• Flexibility: Positive attitude towards sudden changes and a wide range of tasks, with a sense of urgency.
• Honest communication: Able to share information smoothly and considerately, taking into account time zone and cultural differences between Japan and the UK.
• Willingness to learn: Proactively catch up on necessary knowledge such as UK regulations and new management tools.

Compensation:

• Hourly wage: £16-18 (determined based on experience and skills). Note that upon transfer to the UK, salary will be adjusted to GBP considering UK visa requirements and local living standards.
• Transportation costs: Provided separately.
• Working hours: Flexible working hours (full flex).
• Work style: Recommended remote work (hybrid model) with an expectation of visiting the London office (or designated location) once a week.

Selection Process:

• Casual interview → First interview → Second interview → Business test → Final interview.

JIJ values diversity. Age, gender, nationality, race, disability, LGBT status, marital status, and educational background are not considered in the selection process.