JIJ Europe バックオフィス担当(イギリスorドイツ勤務)) in Portsmouth

As a back-office staff member for the UK branch, you will be responsible for a wide range of tasks from building the foundation of the organisation to daily operations. While remote work is the norm, you will regularly visit the London or German office to support local staff and improve the office environment, as well as facilitate smooth communication with the Japanese headquarters. In the future, this position will allow you to take on responsibilities in building operations as the local organisation expands in a global environment.

Responsibilities:

• General Affairs and IT Asset Management: Support onboarding of new employees, manage PC and peripheral equipment arrangements, oversee IT asset management, and maintain and improve the office environment.
• Labour and HR Support: Collaborate with outsourcing partners for payroll, create employment contracts, manage attendance, and oversee benefits administration, while assisting with minor updates to internal regulations in accordance with UK labour laws.
• Accounting Support: Provide initial approval for expense reimbursements, process invoices, manage corporate credit card statements, and assist with monthly closing tasks in collaboration with local accounting firms.
• Bridge Operations with Japanese Headquarters: Regularly report to the Japanese headquarters (administrative department) and consult on localising regulations.

Qualifications (Required):

• Business-level proficiency in English and Japanese (ability to read, write, and negotiate in both languages).
• Experience in back-office operations such as general affairs, human resources, or accounting in a business setting.
• Comfortable with IT literacy (using tools like Slack, Zoom, Google Workspace, etc., and basic PC setup knowledge).
• Must reside near London or be able to relocate promptly after hiring.
• Experience using generative AI (such as ChatGPT, Gemini, ClaudeCode, etc.).

Qualifications (Preferred):

• Experience working in the UK or understanding of UK business practices and labour environment.
• Over three years of experience in back-office operations such as general affairs, human resources, or accounting.
• Any administrative or assistant experience.
• Adept at organising complex matters and creating manuals and systems.

Desired Attributes:

• Self-starter: Able to learn and complete tasks independently while receiving support in an unstructured environment.
• Flexibility: Positive attitude towards sudden changes and a wide range of tasks, with a sense of urgency.
• Honest Communication: Considerate of time zone and cultural differences between Japan and the UK, able to share information smoothly and politely.
• Willingness to Learn: Proactively catch up on necessary knowledge such as UK regulations and new management tools.

Compensation:

• Hourly wage: £16-18 (based on experience and skills). Note that upon transfer to the UK, salary will be adjusted to GBP based on UK visa requirements and local living standards.
• Transportation costs: Provided separately.
• Working hours: Flexible time system (full flex).
• Work style: Remote work recommended (hybrid model), with an expectation of attending the London office (or designated location) once a week.

Selection Process:

• Casual interview → First interview → Second interview → Business test → Final interview.

JIJ values diversity. Age, gender, nationality, race, disability, LGBT status, marital status, and educational background are not considered in the selection process.