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- Tasks: Manage workplace experience for global employees, ensuring a happy and productive environment.
- Company: Join Jigsaw, a fast-growing SaaS company transforming professional services with innovative data solutions.
- Benefits: Enjoy a creative work culture, flexible tasks, and the chance to make a real impact.
- Why this job: Be the glue that connects teams, fostering community and inclusivity in a vibrant office atmosphere.
- Qualifications: Strong organisational skills, empathy, and a knack for problem-solving; previous office management experience is a plus.
- Other info: A love for adorable office pups is a bonus!
The predicted salary is between 36000 - 60000 £ per year.
About us
At Jigsaw, we\’re on a mission to transform the way professional services and financial institutions work. We do this by helping our clients organise, visualise and use their data (think Figma or Canva but for the \’City\’). Our clients include the world\’s biggest consultancies, leading financial institutions and top law firms.
Jigsaw was founded by two seasoned entrepreneurs, Stephen and Travis. This is their second venture together; their first was acquired by a US private equity firm and went on to become a billion-dollar company and a household name in professional service firms across the world. Jigsaw is now on a growth trajectory few Series A companies achieve – putting us in the top quartile SaaS companies globally. Today we proudly serve thousands of users from nearly two hundred businesses worldwide, who love our products and use them everyday.
But we\’re only getting started! We have ambitious goals and we\’re looking for talented people to help us achieve them.
Why join us?
We\’re not about the corporate grind; instead, we thrive on creativity, enthusiasm, and a touch of humour to make magic happen.
We hire people with high ownership and a bias for action. Then we trust and empower them to do their best work.
About the role
You\’ll be responsible for our global employees\’ overall workplace experience (both in office and remote), making sure that they have everything they need (within reason) to be happy, healthy and productive. You will also take on some office management responsibilities; you\’ll be the glue that brings together our office and keeps all the different parts working smoothly.
Our London office is home to a full stack team spanning sales, engineering, product and operations so there are a lot of different personalities and a lot of different team needs. Overall, we\’re looking for someone who loves bringing structure to a fast paced environment. Your goal is to create an exceptional workplace experience and build a community among colleagues. This will give you the opportunity show off your logistics and problem solving skills whilst advocating for a positive and inclusive office culture. You need to be ahead of the curve, spotting the small details before they develop into a problem and proactively combating them without needing to be told. To the rest of the team you\’re a magician or mindreader; everything they see looks exciting and effortless without knowing what happens behind the scenes to make it happen.
You\’ll be…
- Greeting guests to our office, signing them in, making sure NDAs are completed appropriately and then showing them around the space- making sure they are comfortable and feel looked after.
- Responsible for the onboarding process for new joiners and act as their first point of contact.
- Liaising with our tech teams to check that new joiners and existing staff have all the tech equipment they need.
- Developing and implementing office procedures to promote a safe, healthy, and productive work environment. You\’ll make sure it remains clean and presentable, and ensure people are respecting their environment.
- The first point of contact for operational queries across London, Barcelona and European remote team members.
- Coordinating office relocations, renovations, repairs, and maintenance projects, ensuring minimal disruption to daily operations.
- Managing vendor relationships and negotiating contracts for services such as cleaning, catering, and office supplies.
- Handling inbound and outbound post.
- Arranging gifts to celebrate milestone moments for colleagues.
- Helping coordinate the various clubs at Jigsaw to foster community and team-building
- Making sure that the fridge is stocked and there\’s a constant supply of tasty office snacks that cater to everyone\’s preferences. You\’ll keep on top of the breakfast orders on core days (Mon, Wed and Fri) so that everyone can start their day healthily
- Planning social events for the office, anything from impromptu team drinks, regular team socials to off-sites, summer and winter parties.
- Coordinating with the US offices to make sure our global sites feel connected and part of a bigger Jigsaw team.
- Assisting our CEO and other members of the management team with lunches, travel and other admin requests.
- Recruitment coordination including scheduling interviews and booking rooms
- Adhoc operational duties as required
You\’ll need..
- Impeccable organisational skills and enjoy accomplishing tasks big or small. You love a list but you realise that it needs a certain degree of flexibility – not everything will get neatly ticked off each day as you never quite know what else may come up.
- Bringing order to chaos and holding people accountable for not tidying up after themselves.
- Strong interpersonal and communication skills, particularly high in EQ and empathy, with the ability to interact with people at all levels.
- Proficiency in Microsoft Office Suite and other office management software.
- Ability to adapt quickly to changing priorities and thrive in a fast-paced environment.
- Enthusiastic and positive attitude, with a passion for creating a vibrant and inclusive workplace culture.
- Strong attention to detail and cares about things being done to a standard you can be proud of.
- Previous office management experience in a start up environment would be preferred but not essential.
- A fondness for adorable office pups wouldn\’t go amiss.
Workplace Manager employer: Jigsaw
Contact Detail:
Jigsaw Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Manager
✨Tip Number 1
Familiarise yourself with Jigsaw's mission and values. Understanding their approach to transforming professional services will help you align your answers during interviews and demonstrate your enthusiasm for their goals.
✨Tip Number 2
Network with current or former employees of Jigsaw on platforms like LinkedIn. Engaging in conversations can provide you with insider knowledge about the company culture and expectations, which can be invaluable during the interview process.
✨Tip Number 3
Showcase your organisational skills by preparing a mock plan for improving workplace experience. Presenting a creative idea during your interview can set you apart and demonstrate your proactive approach to the role.
✨Tip Number 4
Highlight your adaptability and problem-solving skills by sharing specific examples from your past experiences. Jigsaw values individuals who can thrive in a fast-paced environment, so illustrating your ability to handle unexpected challenges will resonate well.
We think you need these skills to ace Workplace Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and workplace culture. Use keywords from the job description to demonstrate that you understand the role and its requirements.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for Jigsaw's mission and how your skills align with their goals. Share specific examples of how you've created positive workplace experiences in previous roles.
Showcase Your Organisational Skills: Provide examples in your application that showcase your impeccable organisational skills. Mention any tools or methods you use to stay organised and how they have helped you manage tasks effectively.
Highlight Interpersonal Skills: Since the role requires strong interpersonal skills, include anecdotes that demonstrate your ability to connect with people at all levels. This could be through team-building activities or resolving conflicts in a positive manner.
How to prepare for a job interview at Jigsaw
✨Show Your Organisational Skills
As a Workplace Manager, your ability to organise and manage tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised events or managed office procedures in the past. Highlight your knack for creating structure in chaotic environments.
✨Demonstrate Your Interpersonal Skills
This role requires strong communication and empathy. During the interview, showcase your ability to connect with people at all levels. Share anecdotes that illustrate your interpersonal skills, especially in resolving conflicts or fostering a positive workplace culture.
✨Emphasise Your Problem-Solving Abilities
Jigsaw values proactive problem solvers. Prepare to discuss situations where you identified potential issues before they escalated and the steps you took to address them. This will demonstrate your foresight and ability to keep operations running smoothly.
✨Express Your Enthusiasm for Company Culture
Jigsaw thrives on creativity and a vibrant workplace culture. Make sure to convey your passion for creating an inclusive environment. Discuss any previous experiences where you contributed to team-building activities or enhanced workplace morale.
