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- Tasks: Manage Planned Preventative Maintenance work orders and support engineering teams.
- Company: Hall & Kay, a leader in fire protection and security solutions.
- Benefits: Competitive salary, 25 days holiday, pension scheme, and health care.
- Other info: Dynamic work environment with opportunities for growth and development.
- Why this job: Join a collaborative team making a real impact in safety and security.
- Qualifications: Experience in administration, strong communication skills, and IT proficiency.
The predicted salary is between 30000 - 40000 £ per year.
The Hall & Kay way… it’s a people thing. At Hall & Kay, we deliver complex fire protection and security solutions to protect what matters most to our clients. As technical experts, our focus is on the lifetime value of a project. Meaning we can design, supply, install, test and maintain all types of sprinkler, gas suppression, fire detection, and integrated security systems. With 140+ years of trading experience and a strong project delivery culture, we are proud to have built lasting relationships with some of the UK’s most respected companies in all areas of industry and construction.
Summary of Role
You will be responsible for managing the generation and issuance of Planned Preventative Maintenance (PPM) work orders, supporting delivery, and managing asset status and condition in our database. You will be working closely with our Engineering teams to improve report quality, asset data, and completion times.
What you will be doing
- Planning & booking-in of all Planned Preventative Maintenances (PPM) visits.
- Updating in-house and customer portals and ensuring completion within strict Service Level Agreements.
- Actioning all Customer queries and requests in a timely manner, escalating as required.
- Liaising efficiently with Customers, Service Engineers and the wider H&K Team.
- Raising & processing subcontractor purchase orders where required.
- Developing and maintaining knowledge of all relevant IT systems.
- General office administration duties, as required by the business.
- Ensuring adherence to all Company Policies & Procedures.
What we will need from you
- Experience in a similar role ideally within the sprinkler industry but construction/engineering/FM industry experience will also be considered.
- Strong interpersonal skills and communication skills to liaise with customers and stakeholders (essential).
- Experience of raising and processing subcontractor purchase orders (essential).
- Able to effectively manage time, organise and prioritise to meet demands (essential).
- Strong IT skills with experience of using database/portal systems (essential).
What you can expect in return
- Competitive & negotiable salary depending on experience.
- 25 days holiday plus bank holidays and option to buy 5 days.
- Contributory company pension scheme.
- Life Assurance.
- Health care scheme.
- Hours: 36.5 hours per week (Monday to Thursday 8.45 – 16.40, Friday 8.45 – 16:00).
- Location: On-site – Birmingham, GBR.
Please note: You may be required to undertake a DBS check as part of your job role at Hall & Kay.
How to apply
Please submit a tailored CV detailing your experience relevant to this role.
Additional Company information
What sets us apart? Our culture. What we call ‘the Hall & Kay way’.…it’s a people thing. Put simply, we know we can achieve more when we work as a team – with clients, with the communities we serve and in our own business. Our people create safety every single day, using their skills and experience to adapt to changing situations and rise to the challenges presented to them. It’s our people that make us trusted to deliver.
Find out more about us and what our people say about us.
Planning Administrator in Birmingham employer: JHK-Hall & Kay Fire Services
Contact Detail:
JHK-Hall & Kay Fire Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Planning Administrator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at Hall & Kay. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research Hall & Kay’s projects and values. Show them you’re not just another candidate but someone who genuinely cares about their mission and can contribute to their team.
✨Tip Number 3
Practice your communication skills! Since strong interpersonal skills are essential for this role, consider doing mock interviews with friends or family. This will help you articulate your thoughts clearly and confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Hall & Kay family.
We think you need these skills to ace Planning Administrator in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Planning Administrator role. Highlight your relevant experience in managing work orders and liaising with customers, as this will show us you understand what we're looking for.
Show Off Your IT Skills: Since strong IT skills are essential, don’t forget to mention any experience you have with database or portal systems. We want to see how you can contribute to improving our asset data and report quality.
Communicate Clearly: Your communication skills are key! Use clear and concise language in your application to demonstrate how you can effectively liaise with our Engineering teams and customers. This will help us see your interpersonal skills in action.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at JHK-Hall & Kay Fire Services
✨Know Your Stuff
Before the interview, make sure you understand the basics of Planned Preventative Maintenance (PPM) and how it fits into the fire protection and security industry. Brush up on relevant IT systems and database management, as these will be key in your role.
✨Show Off Your Communication Skills
Since you'll be liaising with customers and engineers, practice articulating your thoughts clearly. Prepare examples of how you've effectively managed customer queries or collaborated with teams in the past to demonstrate your strong interpersonal skills.
✨Time Management is Key
Be ready to discuss how you prioritise tasks and manage your time effectively. Think of specific instances where you successfully juggled multiple responsibilities, especially in a fast-paced environment like construction or engineering.
✨Tailor Your CV and Questions
When applying, ensure your CV highlights relevant experience, particularly in raising and processing purchase orders. Prepare thoughtful questions about the company culture and team dynamics to show your genuine interest in 'the Hall & Kay way'.