At a Glance
- Tasks: Support operations and finance, ensuring smooth communication and accurate data management.
- Company: Join a dynamic team at Jennifer Griffiths Recruitment in Swansea.
- Benefits: Competitive hourly wage, supportive work environment, and opportunities for skill development.
- Other info: Flexible hours and a chance to grow your career in a fast-paced environment.
- Why this job: Be part of a vital role that keeps operations running smoothly and enhances customer satisfaction.
- Qualifications: Experience with Sage 50, strong communication skills, and a proactive attitude.
Overview
Jennifer Griffiths Recruitment is seeking to appoint an Accounts and Operations Administrator for our client in the Swansea area. In this role, you will support operational activities, ensuring smooth communication with customers and suppliers, accurate data management, and compliance with legislative and regulatory requirements. You will also provide financial administrative support to group finance, including processing sales invoicing for GAP and managing payroll.
Responsibilities
Finance & Accounting
- Process sales invoices for GAP and plastic loads.
- Manage purchase ledger, bank reconciliations, and payments.
- Assist with payroll, including RTI submissions and pensions.
- Ensure debt collection is completed within agreed timescales.
- Support quarterly returns related to plastic exports.
- Resolve customer invoice queries and maintain accurate records.
- Perform ad hoc finance duties as required.
Operations & Logistics
- Set up new jobs and communicate details to customers and suppliers.
- Manage all administration for waste and plastic exports, including logistics coordination, NRW, PRN trading, and export paperwork.
- Liaise with haulage providers to book exportation of goods.
- Maintain trackers and databases with accurate and up-to-date information.
- Generate annexes and commercial invoices to facilitate shipments.
Customer & Supplier Relations
- Maintain effective communication channels with customers, suppliers, and colleagues.
- Respond to queries and ensure a high level of customer satisfaction.
- Ensure all systems are kept up to date.
Person Specification / Skills & Experience
- Experience in accounts, sales, and purchase ledger using Sage 50.
- Knowledge of invoicing, bank reconciliation, payroll, and Microsoft Office, particularly Excel.
- Strong communication skills and commercial awareness.
- Ability to work proactively under pressure and adapt to changing priorities.
- Flexible and resilient, with a customer-oriented approach.
- Supply chain or CFC experience is an advantage.
- Motivation to learn new skills and contribute to team success.
Salary & Hours
- Salary: £12.21 - £12.50 per hour
- Hours: 8:30am to 5pm Monday to Friday
- Location: Swansea
Operations Administrator in Swansea employer: JGR Recruitment & Training Ltd
At Jennifer Griffiths Recruitment, we pride ourselves on being an excellent employer by fostering a supportive and collaborative work culture in the vibrant city of Swansea. Our commitment to employee growth is evident through ongoing training opportunities and a focus on professional development, ensuring that our team members thrive in their roles. With competitive pay and a strong emphasis on work-life balance, we offer a rewarding environment where you can make a meaningful impact while enjoying the benefits of working in a dynamic and engaging setting.
Contact Details:
JGR Recruitment & Training Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Operations Administrator in Swansea
✨Join Supply Chain Meetups
Get yourself out there by attending supply chain meetups and industry events. It's a great way to meet fellow professionals, learn about trends, and maybe even hear about job openings before they’re posted online.
✨Show Off Your Skills on LinkedIn
Don’t just sit back and wait for opportunities! Post insights or articles on LinkedIn about supply chain challenges or solutions you’re passionate about. This not only showcases your expertise but can catch the eye of recruiters looking for someone like you.
✨Engage with Supply Chain Communities
Dive into online communities related to supply chain operations like forums or groups on Reddit and LinkedIn. Engaging in discussions can help you network, get advice, and you might even stumble upon some hidden job opportunities.
✨Apply through Our Website
When you spot a position at JGR Recruitment & Training Ltd, make sure to apply through our website directly. It's often the quickest way to get your application in front of the right people and show that you’re genuinely interested in the role of Operations Administrator.
We think you need these skills to ace Operations Administrator in Swansea
Some tips for your application 🫡
Show Your Supply Chain Savvy:Make sure to highlight your relevant experience in supply chain operations. Whether it’s managing logistics or coordinating with suppliers, we want to see examples of how you've navigated the complexities of the supply chain. Concrete achievements, like reducing costs or improving delivery times, will definitely catch our eye!
Quantify Your Impact:When listing your previous roles on your CV, go for numbers! Mention percentages or actual figures where possible—like how much you've improved efficiency or reduced waste. It's all about showing us the tangible impact you've made in your past positions in supply chain operations.
Tailor Your Cover Letter:In your cover letter, don’t just regurgitate your CV. Instead, connect your experiences specifically to the role at JGR Recruitment & Training Ltd. Share why you're passionate about supply chain operations and how this full-time role aligns with your career goals—I mean, who wouldn’t want to hear that!
Research and Reflect:Before you apply, take some time to research JGR Recruitment & Training Ltd and its supply chain operations. Reflect on how your skills and experiences can fit into their operations. Being able to discuss their challenges and how you can contribute to solving them in your application will really make you stand out!
How to prepare for a job interview at JGR Recruitment & Training Ltd
✨Know Your Basics in Supply Chain Management
Make sure you've got a solid grasp of key supply chain concepts like demand forecasting, inventory management, and logistics. We could be quizzed on these during technical rounds, so brush up on any software tools commonly used in the industry like SAP or Oracle. This knowledge will help us show we can hit the ground running!
✨Show Off Your Analytical Skills
Prepare to discuss real-world scenarios where you've used data analysis to solve supply chain challenges. If you've got experience with tools like Excel or Tableau, get ready to talk about how you've used these to optimise processes or improve efficiencies. Employers love seeing that we can turn data into actionable insights!
✨Highlight Your Teamwork and Project Management Skills
In a full-time role, collaboration is key. Think of examples where you've worked on cross-functional teams or managed projects. Sharing how you navigated challenges while working with diverse groups will show that we can thrive in a dynamic environment like at JGR Recruitment & Training Ltd.
✨Research Specific Challenges Faced by JGR Recruitment & Training Ltd
Look into any unique supply chain challenges JGR Recruitment & Training Ltd might be facing, whether it's sustainability, supplier relationships, or global disruptions. Being prepared to discuss these topics shows that we're not only informed but also genuinely interested in how we can contribute to their success. That’s a big plus in any interview!
