Construction Project Administrator in Loanhead

We are proud to be an equal opportunities employer, committed to providing a workplace free from discrimination, where everyone is treated with respect and fairness. JGM is committed to equality, diversity, and inclusion and welcomes applications from all suitably qualified candidates.

Role Overview

The Construction Project Administrator provides essential administrative and coordination support to ensure the smooth execution of construction projects. This role assists Project Managers and site teams with documentation control, reporting, scheduling support, and stakeholder communication. The Construction Project Administrator plays a critical role in maintaining organisation, accuracy, and efficient communication.

Health, Safety & Environment

Safety is a core value at JGM and must always be a primary consideration in all work activities. All employees have a responsibility under the Health & Safety at Work Act 1974 to:

• Take reasonable care of themselves and others who may be affected by their actions or omissions
• Ensure the health, safety, and welfare of colleagues and visitors
• Protect, as far as reasonably practicable, others from risks arising from work activities

All duties must be carried out in accordance with company Health, Safety, and Environmental policies and procedures.

Key Responsibilities

• Provide administrative clerical support to the project management team across multiple construction and building services projects
• Manage incoming calls, emails, and enquiries in a professional and timely manner
• Greet visitors and support reception duties where required
• Maintain and update project correspondence and documentation, including construction drawings, permits, inspection records, commissioning documentation, and project reports, meeting agendas and minutes
• Support project control processes, ensuring records are maintained accurately and in accordance with company procedures
• Coordinate documentation and communication with internal teams, subcontractors, suppliers, and clients
• Assist with ordering office supplies and coordinating office requirements
• Support compliance with health & safety standards, quality requirements, and company procedures
• Assist with the collation of project handover documentation, certification, and operation & maintenance manuals where required
• Support other administrative staff and departments as required
• Maintain confidentiality and professionalism when handling company and client information

Qualifications

• Proven experience in construction administration, project coordination, office administration, or a similar role
• Professional and customer-focused approach
• Strong knowledge of construction terminology, documentation, and project workflows
• Excellent attention to detail and accuracy
• Excellent organisational and time-management skills, ability to prioritise workload to meet deadlines
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Proficient in Microsoft Office applications including Word, Excel, Outlook, and Teams
• Strong problem-solving skills and a proactive attitude
• Previous experience within a Mechanical & Electrical or Building Services environment
• Knowledge of document control systems and project management software
• Understanding of construction project lifecycles and industry documentation

General

This job description outlines the main responsibilities and duties of the role but is not exhaustive. The post holder may be required to undertake other duties within the company as necessary, consistent with the level of responsibility and competence of the role. JGM reserves the right to amend or update this job description in line with business needs and company priorities.