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- Tasks: Manage venue contracts and payments while ensuring accuracy and clear communication.
- Company: Join a dynamic team with a focus on collaboration and growth.
- Benefits: Competitive hourly rate, remote work, and potential for permanent role.
- Why this job: Gain valuable experience in contract administration and financial coordination.
- Qualifications: Experience in contract administration and strong attention to detail required.
- Other info: Flexible hours and opportunity for career advancement in a supportive environment.
This role is offered as a 6-month fixed-term maternity cover. There is a potential opportunity for transition to a permanent role subject to business needs, performance, and organisational structure following the return from leave.
We are seeking an experienced Contracts & Payments Administrator to cover a 6-month maternity leave, with the opportunity for the role to transition into a permanent position depending on business needs and performance. This role is responsible for the day-to-day administration of venue contracts and their financial terms, ensuring accuracy, timeliness, and clear communication with internal teams and external venue partners. You will take ownership of contract tracking, payment terms, and issue resolution, operating as a reliable point of continuity while the incumbent is on leave.
The ideal candidate is highly organised, detail-oriented, and confident managing high volumes of agreements and payments in a fast-paced, international environment.
Key Responsibilities- Manage and maintain accurate records of venue contracts, amendments, and renewals
- Track contract status, key dates, and commercial terms across multiple venues and territories
- Ensure contracts are correctly logged, stored, and accessible in internal systems
- Support coordination of contract execution with venues and internal stakeholders
- Proactively flag missing information, discrepancies, or risks
- Coordinate venue payments in line with contractual terms and agreed schedules
- Prepare and verify payment data for accuracy prior to submission to Finance
- Track payment status and follow up on outstanding or delayed payments
- Act as a point of contact for venue payment queries and issue resolution
- Maintain clear audit trails and documentation for all payments
- Work closely with the Venue Engagement team to support live show operations
- Liaise with Finance to ensure payments are processed accurately and on time
- Coordinate with Legal or leadership on contract-related questions or exceptions
- Support reporting and internal updates related to contract and payment status
- Proven experience in contract administration, payments coordination, or a similar operational role
- Strong attention to detail and comfort working with financial and contractual data
- Experience working cross-functionally with finance and operations teams
- High level of organisation and ability to manage multiple priorities
- Strong written and verbal communication skills
- Comfortable working remotely with distributed teams
- Experience with spreadsheets, document management systems, and internal databases
If this sounds like you, please apply online today!
Contracts Administrator in London employer: JGA Recruitment
Contact Detail:
JGA Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Contracts Administrator role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their contracts and payment processes, so you can show off your knowledge and how you can add value right from the start.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to contract management and financial coordination. Being articulate about your experience will help you stand out as a confident candidate.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining the team!
We think you need these skills to ace Contracts Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contracts Administrator role. Highlight your experience in contract administration and payments coordination, and don’t forget to showcase your attention to detail and organisational skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific experiences that relate to managing contracts and payments, and show us your enthusiasm for the position.
Be Clear and Concise: When filling out your application, keep your language clear and concise. We appreciate straightforward communication, especially when it comes to your experience and skills related to the role.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at JGA Recruitment
✨Know Your Contracts Inside Out
Before the interview, make sure you’re familiar with common contract terms and conditions. Brush up on your knowledge of contract administration and payment processes, as this will show that you’re serious about the role and understand the key responsibilities.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple contracts or payments in previous roles. Highlight your attention to detail and ability to keep track of deadlines and discrepancies, as these are crucial for a Contracts Administrator.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly, especially when discussing complex topics like financial data or contract terms. Good communication is key in this role, so be ready to demonstrate your verbal and written skills during the interview.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s contract management processes or how they handle payment issues. This not only shows your interest in the role but also gives you a chance to assess if the company aligns with your career goals.
