Facilities Coordinator

Please note that this role requires security checks.

We are looking for a proactive and organised Facilities Coordinator to join our team on a 12-month fixed-term basis. In this role, you will be responsible for coordinating day-to-day facilities activities and associated administration, ensuring a safe, efficient, and welcoming workplace across our Inchinnan and Westway (Glasgow) sites. Working as part of a collaborative team, you will support the smooth operation of all facilities functions, helping to maintain high standards and a positive working environment for employees and visitors alike.

What you’ll be doing:

• Log, prioritise, and track maintenance requests, coordinating reactive and planned works with internal teams and contractors.
• Arrange contractor access, including inductions and permits where required, ensuring safe and tidy work areas.
• Raise purchase orders, process invoices, and maintain service contracts in line with procedures.
• Conduct routine site checks (e.g. lighting, HVAC, kitchens, meeting rooms) and elevate issues promptly.
• Support H&S compliance activities, including basic checks and coordination of annual maintenance and safety inspections.
• Coordinate office moves, workstation setups, meeting room readiness, and ad-hoc projects.
• Provide administrative support to the wider team as required.
• Manage meeting logistics, visitor coordination, and maintain shared spaces and supplies.
• Maintain documentation and trackers, producing basic reports and updates.
• Welcome visitors professionally, managing sign-in, badges, and host notifications.
• Act as a first point of contact for general site enquiries.

What we’re looking for:

• Experience in facilities coordination and associate administration or a similar workplace support role.
• Strong organisation and prioritisation skills, with the ability to manage multiple requests and deadlines.
• Confident communicator with a professional, customer-focused approach.
• Practical problem-solving skills and confidence liaising with contractors and suppliers.
• Good IT skills (e.g., Outlook, Word, Excel) and comfort using ticketing/helpdesk or purchase ordering systems are advantageous.
• Awareness of health and safety principles and willingness to follow site procedures and compliance requirements.
• Reliable, discreet, and able to handle confidential information appropriately.

Benefits:

• Early finish on Fridays
• Competitive salary and benefits package aligned with experience (Private Medical Insurance, Life Assurance, Cycle to work scheme, Company Pension, etc.)
• Inclusive and supportive culture that values individual contributions
• Meaningful work with impact across safety, innovation, and global operations

About Us:

James Fisher is a global engineering services company operating across Energy, Defence, and Maritime Transport. With a strong heritage in maritime operations, we now deliver innovative solutions in challenging environments. Our One James Fisher strategy is focused on building a unified, sustainable business within the Blue Economy, driving progress through technology, expertise, and collaboration.

Equal Opportunity:

At James Fisher and Sons, we are committed to taking positive action on diversity and strongly encourage applications from candidates of all backgrounds. We are proud to be a Disability Confident employer and recognise that our success is driven by the talent and diversity of our workforce.

Access and Inclusion:

To support an accessible and inclusive recruitment experience in the UK, we partner with Vercida. You are encouraged to learn more about our approach through our company page.