Buildings Project Manager - 21 hours per week in Oxford

The post holder will support the Property Director with the development and implementation of a programme of works to ensure that our operational buildings are compliant with UK ACOP regulations and standards applicable for student accommodation and the workplace. This will include reviewing existing reports on the condition of our operational buildings, and commissioning further reports as necessary to determine the scope of works needed on the building fabric and mechanical and electrical systems. The College’s outline 10-year programme of works will need to be reviewed and amended according to priority, having regard to health & safety compliance, accessibility and sustainability objectives. The post holder will appoint contractors and supporting consultants as necessary to deliver the agreed programme of works, ensuring College policies are followed and the necessary RAMS, and other paperwork is in order. They will then monitor works as they progress on site, ensuring they are completed to the appropriate standard, with supporting certification and drawings as necessary.

Main duties

• Project Management and Support: To provide project management for building works: producing schedules and timelines, identifying and managing risks, regularly reporting progress and evaluating success. Some larger projects may include the coordination of a project team and have a delegated budget. Liaise with internal stakeholders and external contractors as required to ensure projects are programmed around other College activities and are delivered efficiently. Support the Property Director with high level project support, contributing to the planning for major building projects while coordinating more modest refurbishments and re-modelling projects directly.
• Compliance: Support the Property Director to ensure that all work undertaken on our buildings is to the correct standard. Review condition reports on our buildings so that the College is appraised of non-compliance, risks, budgetary implications and long-term planning to ensure that the College remains safe and legal.
• Development: To contribute to the development, implementation and review of strategies for the maintenance/improvement of our buildings to support the College’s aims and objectives.
• Financial: To be responsible to the Property Director for managing existing budgets and to assist with forecasting for future budget setting. To maintain effective control of expenditure on buildings projects to achieve optimum financial efficiency and meet targets. To conduct negotiations with contractors and suppliers to reach a fair price for projects, works and services.
• Sustainability: To have an awareness of sustainability initiatives relating to construction and repairs work to our buildings, encouraging best practice from our contractors. Contribute to the planning, implementation and reporting on sustainability initiatives so far as they relate to our buildings in the College to deliver the College’s sustainability action plan. To be an active member of the College’s Sustainability Working Group.
• Other: To keep up-to-date with relevant changes in legislation and best practice. To be an active member of the Heads of Department meeting and Health and Safety Committee. To build effective working relationships with similar role holders within the collegiate University and participate in cross college initiatives where relevant. To carry out such other functions as from time to time as required by your line manager or senior College Officers, commensurate with the level of this position.

Person specification

Essential criteria: key skills, knowledge, and experience essential to performing the role:

• Degree/HND in Building Surveying/Construction
• Technical Skills: need to have a good understanding of construction methods, building regulations, and safety standards.
• Communication Skills: effectively with College Officers, contractors, and other professionals. Including the preparation and presentation of reports on progress.
• Analytical Skills: need to analyse data and information to make informed decisions about repairs, maintenance, and improvements.
• Project Management Skills: managing multiple projects from start to finish, ensuring that they are completed on time and within budget.
• Attention to Detail: pay close attention to detail to identify defects and ensure that repairs are carried out correctly.
• Sustainability Knowledge: to be aware of sustainable building practices and how to implement them in work.
• Excellent IT skills, including a high level of competence in Microsoft Office.
• Interpersonal Skills: work well with others, including College Officers, contractors, and other professionals, to ensure successful project outcomes.
• Training and technical knowledge: up to date with Asbestos Awareness, H&S courses and technical construction methods/procurement.
• A high level of personal organisation, accuracy and ability to prioritise.
• Hold a Full Driving Licence.

Desirable criteria: additional skills, knowledge, and experience that would be beneficial:

• Experience of working for a main contractor or multidisciplinary property consultancy.
• Legal Knowledge: understand the legal requirements for preserving listed and historic buildings.
• Experience of working in a College or other similar Higher Education institution.

Please note that the appointment of the successful candidate will be subject to standard pre-employment screening, as applicable to the post. This will include right-to-work and the receipt of satisfactory references.

Benefits

As well as becoming a valued member of our friendly community, and working in beautiful historic surroundings, we also offer the following benefits:

• Meals: A free meal is available when on duty and the kitchen is open.
• Holiday: A generous annual leave entitlement of 38 days per year (pro rata for part time posts), which includes all Bank and Public holidays.
• Pension: On joining the College you will be automatically enrolled into either the Oxford Staff Pension Scheme (“OSPS”) or University Superannuation Scheme, (“USS”) as applicable.
• Employee Assistance Programme: 24/7 access for you and your spouse/partner to a broad spectrum of services, including Health Management, Online and Face-to-Face Counselling, and Debt Management. Practical information and advice can also be accessed on all common topics, such as Consumer, Legal, Finance, Housing, Benefits, Family.
• Bus Ticket Loan: You may, on the completion of your probation period, be entitled to receive an interest-free loan to enable you to purchase an annual season ticket for travel by bus, with a discount of 5% on the overall cost.
• Personal Development: Staff are encouraged to develop both professionally and personally and the College supports employees to develop their skills and improve their performance throughout their time with the College.
• Family-friendly policies: The College has a range of family-friendly policies in place, including parental and family leave, and flexible working.
• Childcare Services: Open to University and College Staff and Students, the University owns a number of nurseries and has places at a number of Community nurseries which employees can apply for.
• Oxford University Discounts: College staff will receive a University card which provides the following discounts: Free entry to Oxford Colleges and libraries, 10% discount in some University shops, Free access to the University Botanical Gardens and Harcourt Arboretum, Discounted computer software from the University Computing Service.
• Access to Sports Facilities and Punt Hire: Staff may use the College’s sports facilities and sign up for punt hire during the summer period for a small fee. Staff can also sign up for free to the University Club and use the University Sports Centre on Iffley Road at discounted rates.
• Library: College staff have access to the Meyricke Library, open 24 hours a day.
• Eye Test/Glasses Reimbursement: a free eye test and a glasses contribution are offered for staff that are regularly display screen equipment (DSE) users and who have been advised they need glasses for DSE use.
• Flu Vaccinations: a yearly flu vaccination scheme where staff not otherwise eligible to receive a free vaccination can obtain one at the cost of the College.
• Staff Entertainment: The College arranges social events including coffee mornings, quiz nights, staff summer and Christmas party as well as a children’s Christmas party.
• Electric Vehicle Salary Sacrifice Scheme: (subject to earnings criteria) via Tusker.
• Cycle to Work Salary Sacrifice Scheme: also recently launched provided by Green Commute initiative.
• Secure Bike Parking: bikes can be locked away securely on site.
• On site Gym.
• Multifaith Room: available for staff and students.
• Discounted Guest Rooms: Staff may book a guest room at Jesus College at a discounted rate, subject to availability and terms and conditions.