Access Officer in Oxford

The post-holder will play a key role in helping to conduct the College’s Access work in a timely and efficient manner. This will include direct support for the Access Fellow and Admissions Officer, dealing with and progressing a wide range of matters in these areas.

Key Responsibilities

• Responsible for the effective day-to-day administration of access work including creation and management of policies related to this work
• Coordinate Access events (e.g. Summer Coordinate outreach programmes, Seren Hub events, school visits to and from College, HE Fairs)
• Coordinate Open Days
• Deliver access and outreach events
• Manage a portfolio of smaller Access & Outreach projects
• Manage the Student Ambassador (SA) Scheme
• Be a key member of the Oxford Cymru consortium
• Assist, as required, the Admissions Officer with Undergraduate Admissions administration
• Processing data
• Other appropriate tasks as requested by your line manager or Senior College Officers

Skills, knowledge & expertise

Essential criteria:

• Educated to degree level or equivalent experience
• Evidence of excellent inter-personal skills (including the ability to show diplomacy and understanding in dealing with students, parents, and teachers) and ability to communicate with a wide variety of people from diverse backgrounds
• Evidence of strong oral and written communication skills
• Evidence of a high level of personal organisation and ability to prioritise and multi-task
• Evidence of high levels of accuracy and attention to detail
• Evidence of excellent and up-to-date IT skills, with a good knowledge of MS Office; in particular, good Excel skills are important
• Evidence of an ability to work under pressure and to meet deadlines
• Evidence of an ability to work both independently and as a team member
• Evidence of excellent problem-solving skills
• Evidence of an ability to know when to use initiative and when to seek advice
• Evidence of experience using websites and social media in a work context to communicate news and promote events

Desirable criteria:

• Experience of academic administration, including database systems, and/or a customer-service environment
• Experience of making presentations to a wide audience
• Knowledge or experience of Oxford University or its colleges, particularly involving contact with students and prospective applicants

Benefits

As well as becoming a valued member of our friendly community, and working in beautiful historic surroundings, we also offer the following benefits:

• Meals - A free meal is available when on duty and the kitchen is open.
• Holiday - A generous annual leave entitlement of 38 days per year (pro rata for part time posts), which includes all Bank and Public holidays.
• Pension - On joining the College you will be automatically enrolled into either the Oxford Staff Pension Scheme (“OSPS”) or University Superannuation Scheme, (“USS”) as applicable.
• Employee Assistance Programme - 24/7 access for you and your spouse/partner to a broad spectrum of services, including Health Management, Online and Face-to-Face Counselling, and Debt Management.
• Bus Ticket Loan - You may, on the completion of your probation period, be entitled to receive an interest-free loan to enable you to purchase an annual season ticket for travel by bus, with a discount of 5% on the overall cost.
• Personal Development - Staff are encouraged to develop both professionally and personally and the College supports employees to develop their skills and improve their performance throughout their time with the College.
• Family-friendly policies - The College has a range of family-friendly policies in place, including parental and family leave, and flexible working.
• Childcare Services - Open to University and College Staff and Students, the University owns a number of nurseries and has places at a number of Community nurseries which employees can apply for.
• Oxford University Discounts - College staff will receive a University card which provides discounts such as free entry to Oxford Colleges and libraries, 10% discount in some University shops, free access to the University Botanical Gardens and Harcourt Arboretum, and discounted computer software from the University Computing Service.
• Access to Sports Facilities and Punt Hire - Staff may use the College’s sports facilities and sign up for punt hire during the summer period for a small fee.
• Library - College staff have access to the Meyricke Library, open 24 hours a day.
• Eye Test/Glasses Reimbursement - A free eye test and a glasses contribution are offered for staff that are regularly display screen equipment (DSE) users and who have been advised they need glasses for DSE use.
• Flu Vaccinations - A yearly flu vaccination scheme where staff not otherwise eligible to receive a free vaccination can obtain one at the cost of the College.
• Staff Entertainment - The College arranges social events including coffee mornings, quiz nights, staff summer and Christmas party as well as a children’s Christmas party.
• Electric Vehicle Salary Sacrifice Scheme (subject to earnings criteria) via Tusker.
• Cycle to Work Salary Sacrifice Scheme – also recently launched provided by Green Commute initiative.
• Secure Bike Parking - Bikes can be locked away securely on site.
• On site Gym.
• Multifaith Room – available for staff and students.
• Discounted Guest Rooms - Staff may book a guest room at Jesus College at a discounted rate, subject to availability and terms and conditions.