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- Tasks: Provide secretarial and administrative support in a dynamic office environment.
- Company: Join a friendly, professional team based in Canary Wharf.
- Benefits: Enjoy a supportive workplace with opportunities for growth and development.
- Why this job: Perfect for those who thrive in a fast-paced, collaborative setting while making a real impact.
- Qualifications: Recent experience in secretarial or administrative roles; strong IT skills required.
- Other info: Ideal for motivated individuals looking to advance their career in a well-established organisation.
Are you an organised, efficient, and proactive administrator with a passion for providing exceptional support? Based on site full-time in Canary Wharf you will be joining a friendly and professional team, providing a variety of secretarial and administrative support to the office. The role offers a fantastic opportunity to contribute to a dynamic and supportive environment.
Key Responsibilities:
- Providing comprehensive secretarial and administrative support to the office
- Assisting with client onboarding and maintaining accurate client databases
- Ensuring client documentation is complete
- Assisting in preparing financial documents using accountancy software
- Handling telephone enquiries and delivering accurate messages
- Managing appointment bookings and scheduling
- Audio typing of documents and correspondence
- Managing incoming and outgoing post
- Supporting the team with virtual filing of documents
- Providing general administrative support
Skills and Attributes:
- Excellent interpersonal and communication skills
- Proactive and efficient secretarial and administrative support
- Strong ability to prioritise a heavy workload and meet strict deadlines
- Proficient IT skills, including Word, Excel, and Outlook, including fast and accurate audio typing
If you have recent secretarial and administrative experience and you are looking to join a well-established and growing organisation, this may be the next step for you! We are looking for a motivated and detail-oriented individual who enjoys supporting a team; if you have relevant work experience, we would love to hear from you.
Team Secretary/Administrator employer: Jems Recruitment Ltd
Contact Detail:
Jems Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Secretary/Administrator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, like Word, Excel, and Outlook. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Prepare examples of how you've successfully managed multiple tasks or projects in previous roles. Highlighting your ability to prioritise and meet deadlines will resonate well with the hiring team.
✨Tip Number 3
Research the company culture at StudySmarter and be ready to discuss how your values align with theirs. Showing that you understand and appreciate their work environment can make a positive impression.
✨Tip Number 4
Practice your audio typing skills before the interview. Being able to showcase your speed and accuracy in this area can demonstrate your readiness for the role and your commitment to providing exceptional support.
We think you need these skills to ace Team Secretary/Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your secretarial and administrative experience. Focus on relevant skills such as audio typing, client onboarding, and proficiency in IT tools like Word and Excel.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for providing exceptional support. Mention specific examples of how you've successfully managed workloads and supported teams in previous roles.
Highlight Key Skills: In your application, emphasise your excellent interpersonal and communication skills. Provide examples of how you have prioritised tasks and met deadlines in a busy environment.
Proofread Your Application: Before submitting, carefully proofread your application to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Jems Recruitment Ltd
✨Showcase Your Organisational Skills
As a Team Secretary/Administrator, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your efficiency and attention to detail.
✨Demonstrate Proactive Communication
Communication is key in this role. Be ready to discuss how you've effectively handled telephone enquiries or client interactions. Show that you can convey information clearly and professionally.
✨Familiarise Yourself with Relevant Software
Since proficiency in IT skills is essential, brush up on your knowledge of Word, Excel, and Outlook. If possible, mention any experience with accountancy software during the interview to demonstrate your readiness for the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to prioritise tasks and meet deadlines. Think of specific scenarios where you successfully managed a heavy workload and be prepared to share those experiences.
