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- Tasks: Keep our design projects organized and on track from order to installation.
- Company: Join Jeffreys Interiors, an award-winning design studio known for unique client designs.
- Benefits: Enjoy a dynamic work environment with puppy cuddles and a supportive team culture.
- Why this job: Perfect for detail-oriented individuals who thrive in a fast-paced, creative setting.
- Qualifications: 2+ years in interior design admin, strong organization, and communication skills required.
- Other info: Immediate start available; interviews will be held promptly.
The predicted salary is between 24000 - 36000 £ per year.
Jeffreys Interiors award winning design studio is looking for a calm and collected studio administrator to keep our projects on track and profitable from order to installation. Accomplishing tasks and getting stuff done with efficiency and accuracy is your driver. Must love checking off lists, getting ducks in line, making sure I’s are dotted and t’s are crossed. Diligent is your middle name.
Day to day you will be responsible for;
- Approving order confirmations against POs.
- Approving proformas and invoices for payment.
- Coordinating deliveries, storage and trades to meet install schedules, ensuring everything arrives at the right place at the right time.
- Support snagging and aftercare, arranging collections and returns
- General administrative duties such as expenses, receipts, booking accommodation and travel arrangements
- Maintaining sample library and supplier database (info, price lists etc)
- Order office supplies and assisting with the day to day duties to ensure our studio is always presentable, organised and has a full biscuit tin.
- Manning the studio phone, directing calls and taking accurate messages
Offering a unique design for every client creates a high volume of purchase orders, deliveries, and supplier accounts to take care of. Few items are on repeat order, and each piece can have multiple components – no two days or two projects are the same.
This role requires;
- Someone with direct experience in the interior design industry, who understands the specific processes and requirements around purchasing, logistics, fit outs and manufacture. Ideally minimum 2 years experience in a similar role.
- Impeccable organisation and forward planning. You will need to handle lots of moving parts. Expect to support between 10 – 20 live projects, across five designers, showroom and studio.
- Excellent communication and people skills to keep our team and supply chain sweet
- Very strong admin skills and a zero inbox mindset, you will live and breathe spreadsheets and project management software (specifically Estipc, TeamGantt and Vend would be a huge plus but training can be provided). Outlook for email / calendars and Microsoft office is a must.
- Knowledge of xero and general bookkeeping / accounting principals
- Solutions orientated with a cool head, that can move mountains when they need to.
- Commercial awareness, with a keen eye for detail and numbers
- Versatility, flexibility and adaptability
- A proactive self starter with plenty of initiative and motivation.
- Last but not least, a love for dogs. We are in Stockbridge, four legged friends reign supreme. Bonus, puppy cuddles on the regular from shop dog Inca.
Please send CV and covering email to design@jeffreys-interiors.co.uk
Immediate start available. Interviews will be held promptly.
Deadline 31st January 2025.
Studio Administrator - Interior Design employer: Jeffreys Interiors
Contact Detail:
Jeffreys Interiors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Studio Administrator - Interior Design
✨Tip Number 1
Familiarize yourself with the specific software mentioned in the job description, like Estipc and TeamGantt. Even if you haven't used them before, showing that you're willing to learn and adapt can set you apart from other candidates.
✨Tip Number 2
Highlight your experience in managing multiple projects simultaneously. Be prepared to discuss specific examples of how you've successfully juggled various tasks and maintained organization in a fast-paced environment.
✨Tip Number 3
Since communication is key in this role, think of ways to demonstrate your excellent people skills. Consider preparing anecdotes that showcase your ability to work well with teams and suppliers, ensuring smooth project execution.
✨Tip Number 4
Don't forget to express your love for dogs! Since the studio has a dog-friendly environment, mentioning your fondness for pets can help you connect with the team and show that you fit into their culture.
We think you need these skills to ace Studio Administrator - Interior Design
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in the interior design industry. Focus on relevant roles where you managed projects, logistics, or administrative tasks. Use keywords from the job description to align your experience with what Jeffreys Interiors is looking for.
Craft a Compelling Cover Email: In your cover email, express your enthusiasm for the role and the company. Mention your love for organization and detail-oriented work, as well as your experience with project management software. Don’t forget to include a personal touch about your love for dogs!
Showcase Your Skills: Highlight your strong admin skills and any experience with tools like Estipc, TeamGantt, and Vend. If you have knowledge of Xero or bookkeeping principles, make sure to mention that too. This will demonstrate your readiness to handle the responsibilities of the role.
Proofread Your Application: Before sending your application, double-check for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position. Ensure that all information is accurate and complete.
How to prepare for a job interview at Jeffreys Interiors
✨Showcase Your Organizational Skills
Since the role requires impeccable organization, be prepared to discuss specific examples of how you've managed multiple projects or tasks simultaneously. Highlight your experience with project management software and how it has helped you stay on top of your responsibilities.
✨Demonstrate Your Industry Knowledge
Make sure to familiarize yourself with the interior design industry, especially the processes around purchasing and logistics. Be ready to discuss any relevant experiences you have that align with the specific requirements mentioned in the job description.
✨Communicate Effectively
Excellent communication skills are crucial for this role. Practice articulating your thoughts clearly and concisely. You might also want to prepare for questions about how you handle communication with team members and suppliers to keep projects on track.
✨Express Your Love for Dogs
Since the studio has a dog-friendly environment, don't hesitate to mention your love for dogs during the interview. This can help you connect with the team and show that you fit into their culture, which values a friendly and relaxed atmosphere.
