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- Tasks: Keep projects on track from order to installation with impeccable organisation.
- Company: Join Jeffreys Interiors, an award-winning design studio known for unique client designs.
- Benefits: Enjoy flexible working hours, competitive salary, and regular puppy cuddles.
- Why this job: Be part of a dynamic team managing diverse projects in a creative environment.
- Qualifications: Strong admin skills, excellent communication, and a love for dogs are essential.
- Other info: Experience in interior design or similar industries is preferred; training provided.
The predicted salary is between 30000 - 42000 £ per year.
Jeffreys Interiors award winning design studio is looking for a calm and collected studio administrator to keep our projects on track and profitable from order to installation. Accomplishing tasks and getting stuff done with efficiency and accuracy is your driver. Must love checking off lists, getting ducks in line, making sure I’s are dotted and t’s are crossed. Diligent is your middle name.
Day to day you will be responsible for:
- Approving order confirmations against POs.
- Approving proformas and invoices for payment.
- Coordinating deliveries, storage and trades to meet install schedules, ensuring everything arrives at the right place at the right time.
- Support snagging and aftercare, arranging collections and returns.
- General administrative duties such as expenses, receipts, booking accommodation and travel arrangements.
- Maintaining sample library and supplier database (info, price lists etc).
- Ordering office supplies and assisting with the day to day duties to ensure our studio is always presentable, organised and has a full biscuit tin.
- Manning the studio phone, directing calls and taking accurate messages.
Offering a unique design for every client creates a high volume of purchase orders, deliveries, and supplier accounts to take care of. Few items are on repeat order, and each piece can have multiple components – no two days or two projects are the same.
This role requires:
- Impeccable organisation and forward planning. You will need to handle lots of moving parts. Expect to support between 10 – 20 live projects, across five designers, showroom and studio.
- Excellent communication and people skills.
- Very strong admin skills and a zero inbox mindset, you will live and breathe spreadsheets and project management software (specifically Estipc, TeamGantt and Vend would be a huge plus but training can be provided). Outlook for email / calendars and Microsoft office is a must.
- Knowledge of xero and general bookkeeping / accounting principles.
- Solutions orientated with a cool head.
- Commercial awareness, with a keen eye for detail and numbers.
- Versatility, flexibility and adaptability.
- A proactive self starter with plenty of initiative and motivation.
- Last but not least, a love for dogs. We are in Stockbridge, four legged friends reign supreme. Bonus, puppy cuddles on the regular from shop dog Inca.
Ideally we are looking for a candidate with experience and understanding of the interior design or similar industries that specialise in the complexities of custom orders and bespoke manufacturing.
Full time, working Monday to Friday, 9am – 5.30pm. Flexible working and part time hours would be considered. Based in Stockbridge, Edinburgh. A full clean UK driving license would be beneficial for occasional site visits. Competitive salary and bonus scheme - dependent on experience.
Studio Administrator employer: Jeffreys Interiors
Contact Detail:
Jeffreys Interiors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Studio Administrator
✨Tip Number 1
Familiarise yourself with project management software like Estipc and TeamGantt. Even if you haven't used them before, showing that you're willing to learn and adapt can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple projects or tasks simultaneously in the past. This will demonstrate your ability to handle the fast-paced environment of a design studio.
✨Tip Number 3
Brush up on your knowledge of bookkeeping and accounting principles, especially if you have experience with Xero. Being able to discuss financial aspects confidently can show your commercial awareness.
✨Tip Number 4
Since the role involves a love for dogs, don't hesitate to mention your affinity for pets during your conversation. It can help you connect with the team and show that you fit into their culture.
We think you need these skills to ace Studio Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and experience in administration. Include specific examples of how you've managed multiple projects or tasks efficiently, as this is crucial for the Studio Administrator role.
Craft a Strong Cover Letter: In your cover letter, express your passion for interior design and your love for organisation. Mention your familiarity with project management software and any relevant experience you have in similar industries. Show them why you're the perfect fit!
Highlight Relevant Skills: Emphasise your communication skills and attention to detail. Since the role involves coordinating deliveries and managing various projects, provide examples of how you've successfully handled similar responsibilities in the past.
Proofread Your Application: Before submitting, carefully proofread your application for any errors. A well-presented application reflects your attention to detail, which is essential for the Studio Administrator position. Make sure everything is clear and professional.
How to prepare for a job interview at Jeffreys Interiors
✨Showcase Your Organisation Skills
As a Studio Administrator, organisation is key. Prepare examples of how you've successfully managed multiple projects or tasks simultaneously. Highlight your ability to keep everything on track and demonstrate your zero inbox mindset.
✨Demonstrate Communication Prowess
Excellent communication skills are essential for this role. Be ready to discuss how you've effectively communicated with team members, clients, and suppliers in the past. Consider sharing specific instances where your communication made a difference in project outcomes.
✨Familiarise Yourself with Relevant Software
Knowledge of project management software like Estipc and TeamGantt will set you apart. If you're not already familiar, take some time to learn about these tools and be prepared to discuss how you would use them to manage projects efficiently.
✨Express Your Passion for Interior Design
Since the role is within an interior design studio, showing your enthusiasm for the industry can make a positive impression. Share any relevant experiences or insights you have about custom orders and bespoke manufacturing, and don't forget to mention your love for dogs!
