Recruiting Operations Analyst

We are seeking a detail-oriented and analytical Recruitment Operations Analyst to support the Investment Banking recruitment team at Jefferies. This role is critical in ensuring operational excellence across the recruitment lifecycle, with a strong focus on managing complex offer arrangements, understanding pay cycles, drafting offer approvals, and leveraging Oracle Recruiting Cloud (ORC) for process efficiency.

Job Responsibilities

• Support Recruiters in gathering and organizing offer approval documentation.
• Maintain structured folders within the HR directory and follow up on missing items.
• Populate draft offer approvals with accurate data and formatting.
• Understand and apply knowledge of financial year cycles and Investment Banking compensation structures, particularly for junior talent.
• Review and validate proposed salaries against market trends, internal benchmarks, and candidate compensation history.
• Assess bonus eligibility and identify any bonus forfeitures from previous employers.
• Structure sign-on bonuses or guaranteed compensation to appropriately cover forfeitures, ensuring alignment with internal policies and market standards.
• Confidently question and structure offers to ensure fairness, competitiveness, and compliance.
• Ensure 100% accuracy in all offer documentation and data entry, with a strong focus on compliance and audit readiness.

Reporting & MI

• Update and maintain the Investment Banking interview tracker.
• Track headcount approvals and reconcile with the open roles report weekly.
• Collaborate with the US Operations team to ensure reporting accuracy.
• Generate regular and ad hoc reports to support hiring strategy, diversity tracking, and pipeline analysis.
• Provide data-driven insights to inform recruitment decisions and identify process improvements.
• Support the build and maintenance of dashboards and MI tools to enhance visibility and decision-making.

ORC Ownership & Data Management

• Manage end-to-end data entry for all Investment Banking roles in our internal ATS system, including requisition creation, job postings, candidate tracking, and onboarding.
• Input retrospective data for hires not managed by the recruitment team (e.g. confidential hires, direct business hires, internal transfers).
• Maintain candidate documentation, including model tests and interview feedback.
• Ensure data integrity across systems and proactively identify and resolve discrepancies.
• Partner with global teams to ensure consistency and accuracy of data across regions.

Recruitment Manager Support

• Provide day-to-day operational support to the IB Recruitment Manager.
• Liaise with US Operations to ensure consistency in our internal ATS system.
• Manage interview feedback requests and coordinate reference checks.
• Own and maintain the EMEA IB Recruitment dashboard.
• Attend weekly meetings with Recruitment, HR, and IB CAO teams.
• Support coordination of recruitment events, assessment days, and candidate engagement initiatives.

Process Improvement & Compliance

• Identify opportunities to streamline recruitment processes and enhance operational efficiency.
• Ensure compliance with internal policies and regulatory requirements across recruitment activities.
• Support audit readiness by maintaining accurate and complete documentation.

Required Skills & Experience

• A Bachelor’s degree and 2-3+ years within HR, Financial Services or Recruitment.
• 2-3+ years of direct experience in ORC or a similar ATS system.
• Experience in recruitment operations or MI, ideally within financial services.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Proficient in data management and reporting tools.
• Excellent communication and stakeholder management skills.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative and Human Resources

Industries

• Investment Banking and Human Resources Services