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For Companies At a Glance
- Tasks: Support engineering operations with essential administrative tasks and contractor safety management.
- Company: Join a supportive and collaborative team at JDR Recruitment.
- Benefits: Competitive salary, full-time hours, and training opportunities.
- Why this job: Make a real impact in engineering while developing your skills.
- Qualifications: Strong communication, organisation, and IT skills required.
- Other info: 6-month maternity cover with potential for growth in a dynamic environment.
The predicted salary is between 28000 - 28000 £ per year.
Location: Newport, Wales, UK
Department: Engineering & Maintenance
Contract Type: 6-Month Maternity Cover (Fixed Term)
Hours: Full Time
Salary: £28,000 per annum (pro rata)
Reports To: Engineering & Maintenance Manager
About the Role
We are seeking a highly organised and proactive Administrative Assistant to join our Clients Engineering & Maintenance Department on a 6-month maternity cover contract. This role plays a key part in supporting contractor safety compliance, capital project administration, and the smooth day-to-day running of engineering operations. You will work closely with Project Managers and Engineers, providing essential administrative support while maintaining high standards of accuracy, safety, and communication.
Key Responsibilities
- Contractor Safety Management
- Maintain the Contractor Database ensuring all pre-qualification documents, insurance certificates, and exception paperwork are up to date
- Record WIP audits, pre-mobilisation checklists, contractor performance evaluations, and safety improvement plans
- Modification (MOD) Certification & KPI Reporting
- Compile monthly KPI statistics for Management of Change (MOC) and contractor management
- Monitor temporary and permanent modifications, ensuring expired or overdue MODs are closed or re-issued
- Chase outstanding MOD actions and update records accordingly
- Capital Projects Administration
- Maintain and update the Capital Plan and Project Tracker spreadsheets
- Ensure Project Managers submit monthly forecasts and upload to SEIGA
- Support the Capital Approval process from CPF through to SCP/SER approval
- Maintain Engineering SharePoint documentation and project numbering systems
- Produce monthly Capex and Capital KPI reports
- Assist with project closures and annual capital planning
- Transmittals & Reporting
- Process and track project transmittals, ensuring responses are received on time
- Maintain the Transmittal Tracker and Joint Capital inbox
- Create and update Engineering Guidance Notes for capital-related topics
- Timesheets & Resource Tracking
- Monitor monthly timesheet submissions and chase outstanding entries
- Produce time charge and KPI reports for management
- Meetings & Communication
- Update weekly communications spreadsheet
- Attend and support weekly and monthly project and capital meetings
- Present in weekly ZIM meetings when required
- Committees & Initiatives
- Participate in the Personal Safety Focus Group and Green Team
- Contribute ideas and support sustainability and safety initiatives
What We’re Looking For
Essential Skills & Experience:
- Excellent communication and interpersonal skills
- Strong organisational and time management abilities
- High level of IT literacy (especially Excel and SharePoint)
- Ability to take ownership of tasks and drive them through to completion
- High attention to detail and ability to manage multiple priorities
Desirable:
- Experience in an engineering, manufacturing, or project-based environment
- Knowledge of contractor management or capital project administration
What We Offer
- £28,000 per annum (pro rata)
- 6-month fixed-term maternity cover contract
- Full-time working hours
- Training and development opportunities
- Supportive and collaborative Engineering & Maintenance team
JDR Recruitment is acting as an Employment Business in relation to this vacancy. JDR Newport. We are an equal opportunities employer and welcome applications from individuals of all backgrounds. We are committed to creating an inclusive environment where everyone feels valued and respected.
Administrative Assistant - Engineering & Maintenance in Newport employer: JDR Recruitment
Contact Detail:
JDR Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant - Engineering & Maintenance in Newport
✨Tip Number 1
Network like a pro! Reach out to people in the engineering and maintenance field, especially those who work at companies you're interested in. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Knowing their recent achievements or challenges shows you're genuinely interested and ready to contribute to their team.
✨Tip Number 3
Practice your communication skills! As an Administrative Assistant, you'll need to convey information clearly. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrative Assistant - Engineering & Maintenance in Newport
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your organisational skills and any relevant experience in engineering or project administration. We want to see how you can support our Engineering & Maintenance team!
Craft a Compelling Cover Letter: Your cover letter should reflect your enthusiasm for the role and the company. Share specific examples of how your skills align with the job description, especially around contractor safety management and capital projects. Let us know why you're the perfect fit!
Show Off Your IT Skills: Since high IT literacy is essential, don’t forget to mention your proficiency in Excel and SharePoint. If you've used these tools in previous roles, give us the details! We love seeing candidates who can hit the ground running.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at JDR Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role in Engineering & Maintenance. Familiarise yourself with key tasks like contractor safety management and capital project administration. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities or maintained high levels of accuracy. Be ready to discuss how you keep track of tasks and ensure deadlines are met, especially in a fast-paced environment.
✨Brush Up on Your IT Skills
Given the emphasis on IT literacy, particularly with Excel and SharePoint, it’s a good idea to review these tools before your interview. You might be asked about your experience with spreadsheets or document management systems, so having specific examples of how you've used them effectively will set you apart.
✨Prepare for Team Dynamics
This role involves working closely with Project Managers and Engineers, so be prepared to discuss how you collaborate with others. Think of instances where you've contributed to team projects or supported initiatives, such as safety or sustainability efforts, to showcase your teamwork and communication skills.