At a Glance
- Tasks: Support senior leaders by managing diaries, coordinating meetings, and handling communications.
- Company: A respected national service organisation with an inclusive and supportive culture.
- Benefits: 25 days holiday, competitive salary, and opportunities for professional growth.
- Other info: Opportunity to work closely with executives and develop your career.
- Why this job: Join a dynamic team and make a real impact in a growing business.
- Qualifications: Strong organisational skills and excellent communication abilities required.
The predicted salary is between 35000 - 45000 € per year.
Our client is a national innovative service organisation who are well established and are a very well-respected local employer with contracts nationwide. They have an excellent inclusive supportive culture and are a growing business.
This full-time Executive Support Assistant/PA role is to support the senior leadership team including the CEO and CFO, as well as other senior managers as required. You will have either worked in an executive support role previously or have the key skills and business experience to support the management team from developing your career to date.
Roles and Responsibilities- Executive & Diary Management
- Manage complex diaries, meetings and priorities
- Coordinate and plan travel, logistics and itineraries as required
- Anticipate resource and diary conflicts and proactively resolve them
- Appropriately prepare executives for their engagements
- Plan and arrange 121 sessions for the Directors and their direct reports
- Communication & Stakeholder Management
- Act as gatekeeper and first point of contact
- Manage and prioritise emails, calls and correspondence
- Liaise with counterparts within clients, suppliers and investors
- Meeting & Board Support
- Ensure agendas and papers are produced and distributed in good time
- Arrange and coordinate Board meetings - the timing and locations, liaising with Board members and their teams as required
- Attend meetings (SLT, Board etc) as required, taking minutes and actions
- Track actions, ensuring regular updates are collated and circulated
- Project & Operational Support
- Track projects, key initiatives and deadlines, identifying and resolving issues as they arise
- Maintain key internal and external stakeholder relationships
- Host Board and client meetings, arranging refreshments and lunches as needed
- Coordinate across departments to ensure projects and actions remain on track
- Maintain project plans and action logs as needed
- Support execution, raising any issues or actions to appropriate stakeholders
- Oversee day-to-day office processes to ensure the smooth running of the Head Office
- Support DTM's BCORP, DE&I and ESG agendas as required
- Financial & Administrative Support
- Manage expenses and invoices on behalf of SLT members
- Prepare reports, research and presentations as required
- Maintain an organised digital filing system especially for contracts and legal documents
- Handle confidential information securely
- Support procurement and supplier admin
- Record holiday and absence for the SLT and their direct reports
- Strong organisational skills
- Excellent communication skills at all levels
- High level of discretion
- Problem-solving ability
- Anticipate needs before they arise
- Resolve issues independently
- Strong Team player
- 25 days plus
Executive Assistant/PA in Burnley employer: JDR Recruitment
Our client is a highly regarded national service organisation that prides itself on its inclusive and supportive culture, making it an excellent employer for those seeking to grow their careers. With a commitment to employee development and a collaborative work environment, this role as an Executive Assistant/PA offers the opportunity to work closely with senior leadership, ensuring meaningful contributions to the business while enjoying a healthy work-life balance and generous benefits.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant/PA in Burnley
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about supporting senior leaders, show that you understand their priorities and how you can help them shine.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll be the gatekeeper and first point of contact. Make sure you can articulate your thoughts clearly and confidently during interviews.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our awesome team!
We think you need these skills to ace Executive Assistant/PA in Burnley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, communication skills, and any relevant projects you've supported. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills that match the job description and show us your enthusiasm for supporting the senior leadership team.
Showcase Your Organisational Skills:In your application, give examples of how you've managed complex schedules or resolved conflicts in the past. We love seeing candidates who can demonstrate their problem-solving abilities and organisational prowess!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our innovative team!
How to prepare for a job interview at JDR Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant/PA role. Familiarise yourself with the responsibilities like diary management, stakeholder communication, and project support. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed complex schedules or resolved conflicts in the past. Prepare a few anecdotes that highlight your organisational prowess and problem-solving abilities, as these are crucial for the role.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you gauge if the company is the right fit for you.
✨Practice Your Communication Skills
As an Executive Assistant, you'll need to communicate effectively at all levels. Practice articulating your thoughts clearly and confidently. You might even want to do a mock interview with a friend to get comfortable with the format and flow of conversation.
