At a Glance
- Tasks: Support senior leaders by managing diaries, coordinating meetings, and handling communications.
- Company: A respected national service organisation with an inclusive and supportive culture.
- Benefits: 25 days holiday, pension scheme, employee discounts, and a focus on wellbeing.
- Other info: Flexible working hours and a commitment to diversity and inclusion.
- Why this job: Join a dynamic team and make a real impact while developing your career.
- Qualifications: Strong organisational and communication skills, with experience in executive support preferred.
The predicted salary is between 30000 - 40000 € per year.
Our client is a national innovative service organisation who are well established and are a very well-respected local employer with contracts nationwide. They have an excellent inclusive supportive culture and are a growing business.
This full-time Executive Support Assistant/PA role is to support the senior leadership team including the CEO and CFO within the business, as well as provide support to other senior managers as required. You will have either worked in an executive support role previously or have the key skills and business experience to support the management team from developing your career to date.
Roles and Responsibilities- Executive & Diary Management
- Manage complex diaries, meetings and priorities
- Coordinate and plan travel, logistics and itineraries as required
- Anticipate resource and diary conflicts and proactively resolve them
- Appropriately prepare executives for their engagements
- Plan and arrange 121 sessions for the Directors and their direct reports
- Communication & Stakeholder Management
- Act as gatekeeper and first point of contact
- Manage and prioritise emails, calls and correspondence
- Liaise with counterparts within clients, suppliers and investors
- Meeting & Board Support
- Ensure agendas and papers are produced and distributed in good time
- Arrange and coordinate Board meetings - the timing and locations, liaising with Board members and their teams as required
- Attend meetings (SLT, Board etc) as required, taking minutes and actions
- Track actions, ensuring regular updates are collated and circulated
- Project & Operational Support
- Track projects, key initiatives and deadlines, identifying and resolving issues as they arise
- Maintain key internal and external stakeholder relationships
- Host Board and client meetings, arranging refreshments and lunches as needed
- Coordinate across departments to ensure projects and actions remain on track
- Maintain project plans and action logs as needed
- Support execution, raising any issues or actions to appropriate stakeholders
- Oversee day-to-day office processes to ensure the smooth running of the Head Office
- Support DTM's BCORP, DE&I and ESG agendas as required
- Financial & Administrative Support
- Manage expenses and invoices on behalf of SLT members
- Prepare reports, research and presentations as required
- Maintain an organised digital filing system especially for contracts and legal documents
- Handle confidential information securely
- Support procurement and supplier admin
- Record holiday and absence for the SLT and their direct reports
- Strong organisational skills
- Excellent communication skills at all levels
- High level of discretion
- Problem-solving ability
- Anticipate needs before they arise
- Resolve issues independently
- Strong Team player
- 25 days plus bank holidays
- Parking
- Death in service x 2 salary
- Pension 3% employer 5% employee
- Employee assistance programme
- SAGE employee discounts and benefits
- Excellent wellbeing focus
- Platinum mental health charter
Hours of work: 8.30am - 5.30 pm. We are an equal opportunities employer and welcome applications from individuals of all backgrounds. We are committed to creating an inclusive environment where everyone feels valued and respected.
Executive Assistant/PA in Blackpool employer: JDR Recruitment
Our client is a highly regarded national service organisation that prides itself on its inclusive and supportive culture, making it an excellent employer for those seeking to grow their careers. With a focus on employee wellbeing and development, the company offers a range of benefits including generous holiday allowance, pension contributions, and access to an employee assistance programme, all within a collaborative environment that values every team member's contribution.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant/PA in Blackpool
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about supporting senior leaders, show how your skills align with their needs and how you can contribute to their inclusive environment.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll be the gatekeeper and first point of contact. Role-play common scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged in their job search.
We think you need these skills to ace Executive Assistant/PA in Blackpool
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any relevant experience that shows you can manage complex diaries and support senior leadership effectively.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills like communication and problem-solving that align with what we're looking for.
Showcase Your Discretion:As an Executive Assistant, you'll handle sensitive information. Make sure to mention any previous experiences where you've demonstrated discretion and professionalism in your work.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at JDR Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant/PA role. Familiarise yourself with the responsibilities listed in the job description, such as diary management and stakeholder communication. This will help you demonstrate your knowledge and show how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed complex schedules or resolved conflicts. Be ready to discuss how you prioritise tasks and keep everything running smoothly, as this will be key to impressing the interviewers.
✨Prepare Thoughtful Questions
Interviews are a two-way street, so come armed with insightful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you gauge if the company is the right fit for you. Think about asking how they support their employees' professional growth.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, you'll often handle sensitive information. During the interview, highlight your ability to maintain confidentiality and your experience dealing with high-level executives. Share specific instances where you’ve had to exercise discretion, as this will reassure them of your reliability and professionalism.
