At a Glance
- Tasks: Support senior leaders with diary management, communication, and project coordination.
- Company: A respected national service organisation with an inclusive culture.
- Benefits: 25 days holiday, pension scheme, employee discounts, and a focus on wellbeing.
- Other info: Dynamic role with opportunities for career development and teamwork.
- Why this job: Join a growing business and make a real impact in a supportive environment.
- Qualifications: Strong organisational and communication skills, with experience in executive support preferred.
The predicted salary is between 30000 - 40000 € per year.
Our client is a national innovative service organisation who are well established and are a very well-respected local employer with contracts nationwide. They have an excellent inclusive supportive culture and are a growing business.
This full-time Executive Support Assistant/PA role is to support the senior leadership team including the CEO and CFO within the business, as well as provide support to other senior managers as required. You will have either worked in an executive support role previously or have the key skills and business experience to support the management team from developing your career to date.
Roles and Responsibilities- Executive & Diary Management
- Manage complex diaries, meetings and priorities
- Coordinate and plan travel, logistics and itineraries as required
- Anticipate resource and diary conflicts and proactively resolve them
- Appropriately prepare executives for their engagements
- Plan and arrange 121 sessions for the Directors and their direct reports
- Communication & Stakeholder Management
- Act as gatekeeper and first point of contact
- Manage and prioritise emails, calls and correspondence
- Liaise with counterparts within clients, suppliers and investors
- Meeting & Board Support
- Ensure agendas and papers are produced and distributed in good time
- Arrange and coordinate Board meetings – the timing and locations, liaising with Board members and their teams as required
- Attend meetings (SLT, Board etc) as required, taking minutes and actions
- Track actions, ensuring regular updates are collated and circulated
- Project & Operational Support
- Track projects, key initiatives and deadlines, identifying and resolving issues as they arise
- Maintain key internal and external stakeholder relationships
- Host Board and client meetings, arranging refreshments and lunches as needed
- Coordinate across departments to ensure projects and actions remain on track
- Maintain project plans and action logs as needed
- Support execution, raising any issues or actions to appropriate stakeholders
- Oversee day-to-day office processes to ensure the smooth running of the Head Office
- Support DTM’s BCORP, DE&I and ESG agendas as required
- Financial & Administrative Support
- Manage expenses and invoices on behalf of SLT members
- Prepare reports, research and presentations as required
- Maintain an organised digital filing system especially for contracts and legal documents
- Handle confidential information securely
- Support procurement and supplier admin
- Record holiday and absence for the SLT and their direct reports
- Strong organisational skills
- Excellent communication skills at all levels
- High level of discretion
- Problem-solving ability
- Anticipate needs before they arise
- Resolve issues independently
- Strong Team player
- 25 days plus bank holidays
- Parking
- Death in service x 2 salary
- Pension 3% employer 5% employee
- Employee assistance programme
- SAGE employee discounts and benefits
- Excellent wellbeing focus
- Platinum mental health charter
Hours of work: 8.30am – 5.30 pm
Directors Support Adminstrator in Preston employer: JDR - Just Dynamic Recruitment
Our client is a highly regarded national service organisation that prides itself on its inclusive and supportive culture, making it an excellent employer for those seeking to grow their careers. With a focus on employee wellbeing and development, the company offers a range of benefits including generous holiday allowance, pension contributions, and access to an employee assistance programme, all within a dynamic environment that values collaboration and innovation.
Contact Detail:
JDR - Just Dynamic Recruitment Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Directors Support Adminstrator in Preston
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Directors Support Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about supporting senior leaders, show that you understand their priorities and how you can help them shine. Tailor your responses to highlight your organisational skills and problem-solving abilities.
✨Tip Number 3
Practice your communication skills! As a gatekeeper and first point of contact, you'll need to convey information clearly and professionally. Role-play with a friend or family member to get comfortable with common interview questions and scenarios.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and showcase your skills. Plus, it shows you're genuinely interested in joining our fantastic team!
We think you need these skills to ace Directors Support Adminstrator in Preston
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any previous executive support roles you've had. We want to see how you can bring value to our senior leadership team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific experiences that demonstrate your problem-solving abilities and communication skills. We love a good story!
Showcase Your Team Spirit:In your application, don’t forget to mention your teamwork skills. We’re looking for someone who can collaborate effectively with others. Share examples of how you've worked well in a team setting to achieve common goals.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our innovative team!
How to prepare for a job interview at JDR - Just Dynamic Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Directors Support Administrator role. Familiarise yourself with executive support tasks like diary management and stakeholder communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed complex schedules or coordinated multiple projects. Be ready to discuss how you prioritised tasks and resolved conflicts, as this will highlight your problem-solving abilities.
✨Communicate Effectively
Practice your communication skills before the interview. You’ll need to convey information clearly and confidently, especially when discussing your experience with senior management. Consider role-playing with a friend to refine your responses and ensure you can articulate your thoughts well under pressure.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your ability to handle real-life situations. Think about potential challenges you might face in the role, such as managing conflicting priorities or dealing with sensitive information. Prepare thoughtful responses that showcase your discretion and proactive approach.
