Reporting to the Helpdesk Manager, as a Facilities Helpdesk Administrator you will be responsible for coordinating maintenance, liaising with club teams, service providers and suppliers for the JD Gyms Estate.
Location – JD Gyms Wigan
Working hours – Monday to Friday, 9:00am to 5:00pm
Role Responsibilities Financial/ Commercial Co-ordination of purchase ordering for minor capital works, reactive maintenance and planned maintenance.
Invoice reconciliation, aiding resolution to invoice disputes and invoice recording.
Support the Property function to ensure efficiency of service and continuous improvement with all 3rd Party contractors
Liaise with our insurers re claims, including responding to correspondence and other information.
Liaise with our Landlords re disputes, including responding to correspondence and other information.
Co-ordination of purchase ordering for capital projects, invoice reconciliation & recording.
Co-ordination of supplier agreements as requested by line managersStrategic & Operational
Co-ordination of general enquiries into the Property department
Departmental administration to include database management, invoice procedure, meeting and team movements, monitoring updating, and publishing records, and coordination of supplier agreements.
Liaise with Preferred contractors to assist in co-ordinating reactive and planned maintenance activities and minor capital works.
Liaise with Clubs and internal departments to provide a professional and efficient service.
Co-ordination of our internal regional maintenance operatives
Provide any other administration duties as required ref holiday cover.
Support clubs with O.O.H emergencies on a rota basis
People & Development Supporting the team as required.
Helping team to hit deadlines for reporting.
Support the Property Functions and assist in promoting the highest standards that are enforced and maintained throughout the company.
Customer & Culture Drive culture of continuous improvement in systems and process
Challenge where you see that systems and process do not achieve JD Standards
Respond to written correspondence and phone calls from Clubs and external parties.
Systems & Process Make use of available systems to maximise team effectiveness
Maintain all databases and logging systems
Develop and manage new reports as required
#J-18808-Ljbffr
Location – JD Gyms Wigan
Working hours – Monday to Friday, 9:00am to 5:00pm
Role Responsibilities Financial/ Commercial Co-ordination of purchase ordering for minor capital works, reactive maintenance and planned maintenance.
Invoice reconciliation, aiding resolution to invoice disputes and invoice recording.
Support the Property function to ensure efficiency of service and continuous improvement with all 3rd Party contractors
Liaise with our insurers re claims, including responding to correspondence and other information.
Liaise with our Landlords re disputes, including responding to correspondence and other information.
Co-ordination of purchase ordering for capital projects, invoice reconciliation & recording.
Co-ordination of supplier agreements as requested by line managersStrategic & Operational
Co-ordination of general enquiries into the Property department
Departmental administration to include database management, invoice procedure, meeting and team movements, monitoring updating, and publishing records, and coordination of supplier agreements.
Liaise with Preferred contractors to assist in co-ordinating reactive and planned maintenance activities and minor capital works.
Liaise with Clubs and internal departments to provide a professional and efficient service.
Co-ordination of our internal regional maintenance operatives
Provide any other administration duties as required ref holiday cover.
Support clubs with O.O.H emergencies on a rota basis
People & Development Supporting the team as required.
Helping team to hit deadlines for reporting.
Support the Property Functions and assist in promoting the highest standards that are enforced and maintained throughout the company.
Customer & Culture Drive culture of continuous improvement in systems and process
Challenge where you see that systems and process do not achieve JD Standards
Respond to written correspondence and phone calls from Clubs and external parties.
Systems & Process Make use of available systems to maximise team effectiveness
Maintain all databases and logging systems
Develop and manage new reports as required
#J-18808-Ljbffr
