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- Tasks: Support the Merchandising team by managing purchase orders and stock schedules.
- Company: Join a dynamic retail company focused on innovation and teamwork.
- Benefits: Gain valuable experience, training, and potential career growth opportunities.
- Why this job: Be part of a vibrant team and make an impact in the retail industry.
- Qualifications: Strong analytical skills, attention to detail, and a passion for numbers.
- Other info: Enjoy a collaborative environment with on-the-job training and support.
The predicted salary is between 30000 - 42000 £ per year.
The Merchandise Admin Assistant (MAA) plays a key role within the Merchandising function, providing vital support to the Merchandising team to achieve optimum efficiency and to deliver the department plan on customer, sales and profit. The Merchandise Admin Assistant ensures purchase orders are created and maintained, initial allocations are scheduled, and weekly price amends are uploaded accurately.
Responsibilities
- Create and maintain purchase orders on the JD system within a specific product area.
- Check and ensure all purchase orders are received by supplier and filed correctly.
- Review all costs, selling prices and VAT within a specific product file, prior to receipt, highlighting to Merchandiser/Assistant Merchandiser and amend purchase orders as directed.
- Schedule orders quarterly and new lines weekly.
- Check schedules to ensure the correct amount of stock is allocated in ratio.
- Amend schedules as directed by Merchandiser/Assistant Merchandiser.
- Run and distribute key reporting for Monday trade meetings.
- Review top and new line performance, suggesting actions, with support.
- Work alongside the Digital team to ensure new lines are live on the website.
- Upload weekly price amendments as directed by Merchandiser/Assistant Merchandiser and communicate to Retail.
- Build collaborative working relationships within teams and across functions.
Skills and experience
- Analytical and passionate about numbers.
- Organised with strong attention to detail.
- Good communicator able to build relationships with stakeholders and to work across teams.
- Able to take ownership of work and use initiative to deliver on key responsibilities.
- Good teamwork skills, being able to work collaboratively to reach a common goal, sharing information and supporting colleagues.
- Positive, flexible, and responsive to business needs.
- Curious with a continuous learning mindset.
Training requirements for the role
- GUI
- Shogun
- Basic Excel
- Basic Trade Knowledge
- Purchase order creation process
- PLM (Own Brand only)
- Planner (Planogram)
- Basic range plan knowledge
- Reconcile process
- Cost & retail checks
- Scheduling & scheduling tool
- Weekly divisional price changes
- New line / top line pushes
- Reporting tools - ThoughtSpot/Portal
- Merchandising SharePoint site
- Sales Analysis
- Barcodes
Training is on-the-job shadowing supported by online resources. Where relevant, face to face training on key tools, systems or processes will be arranged.
Merchandise Admin Assistant in Bury St Edmunds employer: JD GROUP
Contact Detail:
JD GROUP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Merchandise Admin Assistant in Bury St Edmunds
✨Tip Number 1
Get to know the company inside out! Research their values, products, and recent news. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Reach out to current employees on LinkedIn or attend industry events. Building connections can give you insider info and might even lead to a referral!
✨Tip Number 3
Prepare for interviews by practising common questions related to merchandising and admin tasks. Use the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Merchandise Admin Assistant in Bury St Edmunds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Merchandise Admin Assistant role. Highlight any relevant experience with purchase orders, stock management, or data analysis. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about numbers and merchandising. Share specific examples of how you've used your organisational skills in previous roles. We love a good story!
Show Off Your Team Spirit: Since teamwork is key in this role, mention any experiences where you collaborated with others to achieve a goal. Whether it's in school projects or past jobs, we want to know how you work with others to get things done.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at JD GROUP
✨Know Your Numbers
As a Merchandise Admin Assistant, you'll be dealing with lots of data. Brush up on your analytical skills and be ready to discuss how you’ve used numbers in past roles. Maybe share an example where your attention to detail made a difference!
✨Master the JD System
Familiarise yourself with the JD system before the interview. If you can, try to get a demo or watch some tutorials online. Being able to talk about how you would create and maintain purchase orders will show that you're proactive and ready to hit the ground running.
✨Show Your Team Spirit
This role requires collaboration across teams, so be prepared to discuss your teamwork experiences. Think of specific examples where you’ve worked with others to achieve a common goal. Highlighting your ability to build relationships will definitely impress!
✨Be Curious and Flexible
The job description mentions a continuous learning mindset. Come prepared with questions about the company’s approach to merchandising and how they adapt to market changes. Showing your curiosity and flexibility will demonstrate that you’re a great fit for their dynamic environment.
