Accounts Receivable Specialist

Invoice Review and Processing

• Review invoices issued to customers and clients to ensure the accuracy and correctness of receivables, and verify the consistency of invoices, contract terms, and actual business activities (e.g., service delivery, product shipments).
• Timely address exceptions in customer invoices (e.g., discrepancies in amounts, billing disputes, or contract deviations).
• Communicate and coordinate with internal business teams and customers to resolve disputes, clarify billing terms, and ensure timely reconciliation of receivables.
• Monitor the payment progress of accounts receivable, follow up with customers on overdue payments, and ensure timely collection to optimize cash flow.
• Maintain regular communication with customers to resolve payment delays, document payment commitments, and preserve strong customer relationships.

Daily Accounting and Governance

• Manage the daily accounting of accounts receivable, ensuring accurate recording, clear classification, and compliance with accounting standards (e.g., GAAP, IFRS).
• Conduct regular aging analysis of receivables to identify overdue accounts, prioritise collection actions, and report aging status to management.

Reconciliation and Cleanup

• Collaborate with the finance team to reconcile accounts receivable with customer statements, resolve discrepancies, and ensure alignment between books and actual receivables.
• Lead periodic cleanup of long-outstanding receivables, coordinate with legal or collections teams as needed to address uncollectible accounts.

Data Analysis and Reporting

• Analyse accounts receivable data, including revenue trends, customer payment patterns, and collection efficiency, to identify opportunities for process improvement.
• Prepare regular reports on receivables performance (e.g., days sales outstanding, collection rates) to support management decision-making and cash flow forecasting.

Compliance Management

• Ensure accounts receivable settlement processes comply with national tax laws, revenue recognition standards, and the company’s internal financial policies.
• Perform regular internal audits of receivables workflows to identify and remediate compliance risks (e.g., improper revenue recognition, billing errors).
• Monitor changes in tax regulations (e.g., VAT, sales tax) and accounting standards that impact receivables, update internal procedures, and train teams on new requirements.

Qualifications:

• Bachelor’s degree or higher in finance, accounting, or a related field.
• Related experience and familiarity with transnational financial support systems in international corporations (e.g., financial shared services centers in multinationals).
• Deep understanding of operational models in diversified enterprises, with extensive experience in accounting processes.
• Proven project management skills, capable of coordinating cross-team resources to achieve objectives.
• English and Mandarin as working language.
• Strong learner with the ability to manage multiple tasks simultaneously, and excellent written/verbal summarisation skills.
• Demonstrated integrity, optimism, and responsibility; ability to thrive under pressure.