At a Glance
- Tasks: Support Project Managers and ensure smooth project delivery with diverse administrative tasks.
- Company: Join a progressive, people-focused M&E business committed to exceptional service.
- Benefits: Competitive salary, career development, and a supportive work environment.
- Other info: We celebrate diversity and encourage applications from all backgrounds.
- Why this job: Kickstart your career in a dynamic role with real impact on exciting projects.
- Qualifications: Strong communication skills, attention to detail, and proficiency in Microsoft Office.
The predicted salary is between 40000 - 50000 £ per year.
At Hopkins, we're committed to delivering exceptional customer service and sustainable building services solutions. As we continue to grow across the South of England, with hubs in Hampshire, East Sussex and the Thames Valley, we're looking for talented people to join our expanding team.
We're currently seeking an Operations Coordinator to support multiple Project Managers across a portfolio of live projects throughout the South Coast. This is a fantastic opportunity to join a progressive, people-focused business where you'll play a key role in ensuring projects run smoothly from start to finish while developing your career with us.
Key Responsibilities
- Provide administrative support to the Construction and Commissioning teams to ensure the smooth delivery of projects.
- Manage project documentation, reports and records using company management systems, including Viewpoint 4Projects.
- Coordinate drawings, technical submittals, RFIs, RFAs and document control, ensuring records remain accurate and up to date.
- Prepare, proofread and distribute project reports, meeting minutes and management presentations.
- Organise and attend project, client and contract meetings, recording actions and tracking progress.
- Maintain project trackers, schedules, organograms and quality management systems.
- Support project set-up, handovers and commissioning by coordinating documentation, O&M manuals, testing records and certification.
- Liaise with project teams, engineers, subcontractors and clients to ensure information is issued, received and actioned promptly.
- Coordinate Health & Safety documentation, site compliance records, inspections and other project administration requirements.
- Monitor office supplies, maintain project filing systems and ensure documentation is archived in line with company procedures.
- Identify opportunities to improve administrative processes and support continuous improvement across the department.
- Carry out any other administrative duties required to support the successful delivery of projects.
About you
We are looking for a diverse range of applicants who have a real passion for the M&E industry, perhaps wanting to change careers or kick start their journey with us as one of the largest M&E businesses in the area.
What we're looking for:
- Excellent written and verbal communication skills.
- Strong attention to detail and organisational skills.
- Proficient in Microsoft Office, including Word, Excel and Outlook.
- Able to prioritise workloads, meet deadlines and manage multiple tasks effectively.
- Proactive, self-motivated and able to use your own initiative.
- Positive, approachable and dependable with a collaborative attitude.
- Good time management skills and the ability to work in a fast-paced environment.
- Ability to identify potential project risks and escalate issues where appropriate.
If you're organised, proactive and looking to develop your career with a growing business, we'd love to hear from you.
Be yourself
Our clients come from all walks of life and so do our colleagues. That's why we're proud to be an equal opportunity employer and actively encourage applications from all backgrounds. At Hopkins, we believe everyone is capable of achieving great things - no matter your age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs. We celebrate difference and everything that makes our colleagues unique.
To make your journey with us accessible and individual to you, we encourage you to let us know if you'd like a little extra help with your application, or if you have any individual requirements at any stage along your recruitment journey. We are here to support you, so please reach out to our team.
Project Administrator in London employer: J&B Hopkins
At Hopkins, we pride ourselves on being an excellent employer, offering a supportive and dynamic work environment for our Administrators. With a strong commitment to employee development, we provide tailored growth plans and a range of benefits including flexible working, private medical insurance, and opportunities for community engagement. Join us in our mission to deliver exceptional service while enjoying a culture that celebrates diversity and encourages personal and professional growth.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in London
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like J&B Hopkins, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Project Administrator at J&B Hopkins.
We think you need these skills to ace Project Administrator in London
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at J&B Hopkins
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
