At a Glance
- Tasks: Manage office operations, coordinate facilities, and lead a small admin team.
- Company: Join J&B Hopkins, a progressive company focused on sustainability and innovation.
- Benefits: Flexible holiday scheme, private medical insurance, and support for personal development.
- Other info: Opportunity to make a real impact in a supportive work environment.
- Why this job: Be part of a dynamic team that values your growth and celebrates diversity.
- Qualifications: Experience in office management and strong organisational skills required.
The predicted salary is between 32000 - 32000 £ per year.
Join our team as our Office Manager at J&B Hopkins, where we pride ourselves on creating a professional, supportive and high-performing working environment for our people. As our business continues to grow, we are looking for an experienced and proactive Office Manager to take ownership of our head office operations while supporting our wider regional office network.
This is an excellent opportunity for someone who enjoys variety, takes pride in creating efficient and well-managed workplaces, and thrives in a role that combines facilities management, administration leadership and business support.
About the Role
Reporting to the People Director, you will be responsible for the day-to-day management of Concorde House, ensuring our office environment remains safe, compliant, professional and fully operational for employees and visitors. You will coordinate facilities management activities, manage contractor relationships, oversee office maintenance programmes and support our regional offices with operational requirements. In addition, you will lead a small administration team, helping to maintain high standards of administrative support across the business. The role also includes supporting the company's environmental and sustainability objectives through the monitoring and reporting of environmental performance data.
Key Responsibilities
- Managing the day-to-day operation of Concorde House.
- Coordinating planned preventative maintenance and building services.
- Managing relationships with contractors, suppliers and service providers.
- Supporting regional offices with facilities and operational requirements.
- Monitoring facilities-related expenditure and utility usage.
- Coordinating office health, safety and compliance activities.
- Leading and developing a small administration team.
- Supporting business-wide administrative functions and standards.
- Maintaining environmental reporting records and sustainability data.
- Identifying opportunities to improve workplace efficiency and environmental performance.
About You
You will be a highly organised and self-motivated individual with previous experience in an Office Manager, Facilities Manager or similar operational role. You will also have:
- Experience managing contractors and external suppliers.
- Experience supervising or leading administrative staff.
- Strong organisational and prioritisation skills.
- Excellent communication and interpersonal abilities.
- A proactive approach to problem-solving and continuous improvement.
- Good working knowledge of Microsoft Office applications.
- Experience supporting multiple office locations, environmental reporting or workplace health and safety requirements would be advantageous.
In a nutshell
At Hopkins, our purpose is to always deliver high levels of customer service and industry knowledge. Our vision is to self-deliver our sustainable projects from design through the installation period and then to maintain the buildings, ensuring they operate to the original design principles. To achieve both, we have built a team of dedicated, innovative and creative people who never settle for "just average".
As we continue to grow our network and expand our team across the south of the UK, with hubs already in Hampshire, East Sussex and Thames Valley, we are looking to further our reach and continue to deliver great service and innovative projects to our growing client base. This is an excellent opportunity to join a progressive business that invests in people.
Our commitment to you
As a key member of our team, you will be encouraged to develop yourself further using all the tools made available to you by the business. Our in-house HR team will work alongside you and your line manager to develop a bespoke development plan that is tailored to your needs.
We also offer a host of benefits across our business, including:
- Flexible Buy/Sell Holiday Scheme
- Employee EV Salary Sacrifice Scheme (partnered with Octopus Energy)
- Flexible Working
- Staff Social Events
- Time off to commit to charity work and good causes
- Private Medical Insurance
- Life Insurance
- Company Contribution towards Eye Welfare
- Employer Assistance Programme that goes above and beyond
Be yourself
Our clients come from all walks of life and so do our colleagues. That's why we're proud to be an equal opportunity employer and actively encourage applications from all backgrounds. At Hopkins, we believe everyone is capable of achieving great things - no matter your age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs. We celebrate difference and everything that makes our colleagues unique.
To make your journey with us accessible and individual to you, we encourage you to let us know if you'd like a little extra help with your application, or if you have any individual requirements at any stage along your recruitment journey. We are here to support you, so please reach out to our team.
Office Manager in Fareham employer: J&B Hopkins
At J&B Hopkins, we foster a professional and supportive work environment that prioritises employee growth and well-being. As an Office Manager, you will enjoy a variety of responsibilities while leading a dedicated team, all within a company that values sustainability and innovation. With flexible working options, comprehensive benefits, and a commitment to diversity, we are an excellent employer for those seeking meaningful and rewarding careers in the heart of the UK.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Fareham
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their goals, especially around sustainability and operational efficiency.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experience in managing teams and facilities, as well as your proactive problem-solving approach.
✨Tip Number 4
Apply through our website for a smoother process! It shows you're genuinely interested in joining our team and makes it easier for us to track your application.
We think you need these skills to ace Office Manager in Fareham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your previous experience in facilities management and team leadership, as these are key for us.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for our team. Share specific examples of how you've improved workplace efficiency or managed contractor relationships in the past.
Showcase Your Organisational Skills:Since this role requires strong organisational abilities, consider including a section in your application that demonstrates how you've successfully managed multiple tasks or projects simultaneously.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at J&B Hopkins
✨Know the Company Inside Out
Before your interview, take some time to research J&B Hopkins. Understand their values, mission, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past experience where you successfully managed multiple tasks or led a team. Highlight how your organisational skills can contribute to maintaining a professional and efficient office environment.
✨Prepare for Scenario-Based Questions
Expect questions that ask how you would handle specific situations, like managing contractor relationships or ensuring compliance with health and safety regulations. Think of relevant scenarios from your previous roles and be ready to discuss your approach and outcomes.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the company's sustainability objectives or how they measure workplace efficiency. This shows that you're not just interested in the role, but also in contributing to the company's goals.
