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- Tasks: Manage our vehicle fleet and provide essential admin support across the business.
- Company: Join a progressive company that values innovation and teamwork.
- Benefits: Flexible holiday scheme, onsite gym, private medical insurance, and more.
- Why this job: Be part of a dynamic team making a real impact in a growing business.
- Qualifications: Strong organisational skills and attention to detail; training provided.
- Other info: We celebrate diversity and support your unique journey with us.
The predicted salary is between 22800 - 34200 £ per year.
We are looking for a proactive and organised Fleet & Office Administrator to take ownership of the day-to-day management of our vehicle fleet while also providing essential administrative and operational support across the business. This is a varied and hands-on role, ideal for someone who enjoys coordinating multiple tasks, working with different teams, and keeping things running smoothly behind the scenes.
Key Responsibilities
- Serve as the first point of contact for all fleet-related queries.
- Coordinate vehicle servicing, MOTs, repairs, and routine maintenance.
- Arrange vehicle collections, deliveries, and changeovers.
- Conduct vehicle condition checks when vehicles are issued or returned.
- Maintain accurate fleet records, databases, and compliance documentation.
- Administer the company’s vehicle tracking system, monitoring usage and generating reports to support fleet efficiency and compliance.
- Process accident and damage reports and liaise with insurers and repairers.
- Monitor ULEZ, congestion charges, tolls, and other vehicle-related costs.
- Administer fuel cards and support vehicle procurement, disposal, or reallocation.
- Prepare regular fleet reports for management.
Administrative & Operational Support
- Provide administrative support across the business.
- Prepare, compile, and distribute documents, reports, and meeting materials.
- Manage office stock, stationery, and PPE.
- Assist with travel and accommodation bookings.
- Support reception and handle incoming calls as needed.
Skills & Experience
- Strong attention to detail and accurate record-keeping.
- Highly organised with excellent time management skills.
- Professional, approachable, and effective communicator.
- Comfortable managing multiple priorities and working independently.
- Competent IT user with experience using databases and standard office systems.
- Experience with vehicle tracking systems is desirable.
- Previous experience in fleet coordination is desirable but not essential — full training will be provided for the right candidate.
Our commitment to you
As a key member of our team you will be encouraged to develop yourself further using all the tools made available to you by the business. Our in-house HR team will work alongside you and your line manager to develop a bespoke development plan that is tailored to your needs. We also offer a host of benefits across our business, including:
- Flexible Holiday Scheme
- Onsite Gym
- Flexible Working
- Staff Social Events
- Time off to commit to charity work and good causes
- Private Medical Insurance
- Life Insurance
- Company Contribution towards Eye Welfare
- Employer Assistance Programme that goes above and beyond
Be yourself
Our clients come from all walks of life and so do our colleagues. That’s why we’re proud to be an equal opportunity employer and actively encourage applications from all backgrounds. At Hopkins, we believe everyone is capable of achieving great things - no matter your age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs. We celebrate difference and everything that makes our colleagues unique. To make your journey with us accessible and individual to you, we encourage you to let us know if you’d like a little extra help with your application, or if you have any individual requirements at any stage along your recruitment journey. We are here to support you, so please reach out to our team.
Fleet & Office Administrator in Fareham employer: J&B Hopkins
Contact Detail:
J&B Hopkins Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet & Office Administrator in Fareham
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Hopkins. Understand their values, projects, and what makes them tick. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the role of Fleet & Office Administrator. The more comfortable you are, the better you'll come across during the actual interview.
✨Tip Number 3
Show off your organisational skills! During the interview, share examples of how you've successfully managed multiple tasks or projects in the past. This is key for the role, so make sure they see how you can keep things running smoothly.
✨Tip Number 4
Don't forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It shows professionalism and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Fleet & Office Administrator in Fareham
Some tips for your application 🫡
Show Off Your Organisational Skills: As a Fleet & Office Administrator, being organised is key! Make sure to highlight any experience you have in managing multiple tasks or coordinating projects. We want to see how you keep things running smoothly!
Be Detail-Oriented: Attention to detail is crucial for this role. When writing your application, mention specific examples where your accuracy made a difference, whether it’s in record-keeping or managing fleet-related queries. We love candidates who take pride in their work!
Communicate Effectively: Since you'll be the first point of contact for fleet queries, showcasing your communication skills is a must! Use clear and concise language in your application, and don’t hesitate to share experiences where you’ve successfully communicated with different teams.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at J&B Hopkins
✨Know Your Fleet Basics
Before the interview, brush up on basic fleet management concepts. Understand vehicle servicing, MOTs, and maintenance schedules. This will show your proactive approach and readiness to take ownership of the fleet.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you kept everything running smoothly, as this role requires excellent time management and organisation.
✨Communicate Effectively
Practice clear and professional communication. Be ready to discuss how you would handle fleet-related queries and liaise with different teams. Good communication is key in this role, so demonstrate your ability to connect with others.
✨Familiarise Yourself with Technology
If you have experience with vehicle tracking systems or databases, be sure to mention it. If not, do a bit of research on common systems used in fleet management. Showing that you're tech-savvy will give you an edge in the interview.
