At a Glance
- Tasks: Manage our vehicle fleet and provide essential administrative support across the business.
- Company: Join J&B Hopkins, a leading MEP contractor with a people-focused culture.
- Benefits: Enjoy 25 days annual leave, flexible holiday options, and private medical insurance.
- Other info: We celebrate diversity and encourage applications from all backgrounds.
- Why this job: Be part of a dynamic team where your organisational skills make a real difference.
- Qualifications: Strong organisational skills and a proactive attitude; previous experience is a plus.
The predicted salary is between 28500 - 28500 £ per year.
Salary: £28,500 per annum
Hours - Monday to Friday, 8am - 5pm.
Join J&B Hopkins – Where People Make the Difference. At J&B Hopkins, our people are at the heart of everything we do. As one of the south's leading MEP contractors, we've built our reputation on delivering exceptional projects while maintaining a strong commitment to innovation, quality, and employee development.
We're looking for a highly organised and proactive Fleet Coordinator to join our People Team and take ownership of the day-to-day management of our vehicle fleet, whilst providing valuable administrative support across the business. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in ensuring things run smoothly behind the scenes.
About the Role: As Fleet Coordinator, you'll be the primary point of contact for all fleet-related matters, ensuring our vehicles remain compliant, well-maintained, and operationally efficient. Alongside fleet management responsibilities, you'll provide high-quality administrative support to a range of departments across the business, helping to coordinate meetings, prepare documentation, maintain records, and support key operational processes. No two days will be the same, making this an ideal role for someone who enjoys balancing multiple priorities and working with colleagues across all levels of the organisation.
Key Responsibilities
- Fleet Management
- Coordinate vehicle servicing, MOTs, repairs, maintenance and inspections.
- Arrange vehicle collections, deliveries and employee vehicle changeovers.
- Conduct vehicle issue and return inspections, recording vehicle condition and arranging repairs where necessary.
- Maintain accurate fleet records, databases and vehicle history information.
- Process accident and damage reports, liaising with insurers and repair providers.
- Monitor vehicle tax, insurance, driver licence checks and fleet compliance requirements.
- Manage fuel card administration, including issuing, cancelling and reconciliation.
- Track ULEZ, congestion charges, tolls and other vehicle-related costs.
- Support vehicle procurement, disposals and reallocations.
- Produce regular fleet reports for management teams.
- Administrative Support
- Provide administrative support across multiple departments.
- Prepare and distribute company documents, reports, presentations and correspondence.
- Organise meetings, coordinate room bookings and arrange refreshments.
- Attend meetings and produce accurate minutes when required.
- Support compliance and training administration activities.
- Complete monthly company credit card reconciliations and provide information to the Accounts Team.
- Assist with general business administration tasks as required.
About You
We're looking for someone who is:
- Highly organised with excellent time management skills.
- Able to manage multiple priorities and deadlines effectively.
- Detail-oriented with strong record-keeping and administrative abilities.
- A confident communicator who can build positive relationships with colleagues, suppliers and external stakeholders.
- Proactive, reliable and able to work independently.
- Competent in Microsoft Office applications and administrative systems.
- Previous experience within fleet administration, coordination or a similar administrative role would be advantageous but is not essential.
What We Offer
At J&B Hopkins, we're committed to supporting our employees both professionally and personally. In return for your contribution, you'll receive:
- 25 days annual leave plus bank holidays
- Flexible Holiday Scheme (Buy/Sell Holiday)
- EV Salary Sacrifice Scheme
- Private Medical Insurance
- Life Assurance
- Employee Assistance Programme
- Cycle to Work Scheme
- Eyewear Scheme
- Ongoing training and development opportunities
- The opportunity to work within a successful and growing business with a strong people-focused culture
Be yourself
Our clients come from all walks of life and so do our colleagues. That's why we're proud to be an equal opportunity employer and actively encourage applications from all backgrounds. At Hopkins, we believe everyone is capable of achieving great things - no matter your age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs. We celebrate difference and everything that makes our colleagues unique.
To make your journey with us accessible and individual to you, we encourage you to let us know if you'd like a little extra help with your application, or if you have any individual requirements at any stage along your recruitment journey. We are here to support you, so please reach out to our team.
Fleet Coordinator in Fareham employer: J&B Hopkins
At J&B Hopkins, we pride ourselves on fostering a supportive and inclusive work environment where our employees are valued and encouraged to grow. As a Fleet Coordinator, you'll enjoy a variety of responsibilities in a dynamic setting, alongside generous benefits such as 25 days annual leave, private medical insurance, and ongoing training opportunities. Join us in a people-focused culture that celebrates diversity and empowers you to make a meaningful impact within our successful team.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Coordinator in Fareham
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like J&B Hopkins and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at J&B Hopkins!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like J&B Hopkins keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Fleet Coordinator in Fareham
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to J&B Hopkins:This is your chance to really connect with the team at J&B Hopkins. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at J&B Hopkins
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with J&B Hopkins.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show J&B Hopkins that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at J&B Hopkins. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
