At a Glance
- Tasks: Manage and distribute project documentation while ensuring smooth communication across teams.
- Company: Join a progressive company committed to excellence and innovation in construction.
- Benefits: Enjoy private medical insurance, flexible working, and paid charity days.
- Other info: We celebrate diversity and encourage applications from all backgrounds.
- Why this job: Be part of a dynamic team that values your contributions and supports your growth.
- Qualifications: Strong organisational skills and attention to detail are essential.
The predicted salary is between 40500 - 49500 £ per year.
We are looking for a document controller, to take ownership of document control processes, ensuring the accurate management, coordination and distribution of project documentation across J&B Hopkins, clients and subcontractors. Maintain effective document flow, ensuring all stakeholders have access to the latest revisions and information. Support the successful delivery of projects through efficient administration, strong organisation and collaboration, while contributing to the company’s continued growth and commitment to excellence.
Key Responsibilities:
- Manage, organise and distribute project drawings and documentation across multiple live projects.
- Utilise document management platforms including Procore, Viewpoint and Aconex.
- Maintain accurate drawing registers, distribution lists and project documentation.
- Coordinate the issue, tracking and approval of drawings, RFIs and technical submittals.
- Monitor outstanding submissions, drawing revisions and approvals, ensuring timely communication with project teams.
- Carry out quality assurance checks to ensure drawings and documentation meet company and industry standards.
- Manage document revisions, ensuring the latest information is available to relevant stakeholders.
- Prepare and distribute drawing packages to subcontractors and external project partners.
- Maintain accurate project records, filing systems and document control procedures.
- Support Project Managers, Engineers and wider project teams throughout the project lifecycle.
- Assist with the preparation of progress reports, ensuring registers and documentation remain up to date.
- Liaise with internal teams, subcontractors and external stakeholders to ensure effective information flow.
- Identify opportunities to improve document control processes and promote best practices.
- Ensure compliance with company procedures, project requirements and document management standards.
Skills & Experience:
- Strong administrative experience with excellent organisational skills.
- High attention to detail and accuracy.
- Ability to prioritise tasks and manage multiple deadlines.
- Proficient in Microsoft Office, particularly Excel, Word and Outlook.
- Excellent written and verbal communication skills.
- Confident maintaining records, documentation and filing systems.
- Proactive, adaptable and able to work independently.
- Strong time management and problem-solving skills.
- Comfortable working in a fast-paced, team-focused environment.
- Previous document control or construction/M&E experience desirable but not essential.
- Knowledge of Procore, Viewpoint or Aconex advantageous.
- Positive attitude with a willingness to learn and develop.
Our commitment to you:
- Private Medical Insurance – Helping you prioritise your health and wellbeing.
- Flexible Working – Supporting a better balance between your work and personal life.
- Flexible Holiday Scheme – Enjoy greater flexibility with the option to buy or sell annual leave.
- Electric Vehicle Salary Sacrifice Scheme – Make the switch to electric with our scheme in partnership with Octopus Energy.
- £1,000 Employee Referral Scheme – Get rewarded for recommending great people to join our team.
- Life Insurance – Providing added peace of mind and financial protection for your loved ones.
- Enhanced Employee Assistance Programme (EAP) – Going beyond the basics with confidential support for your personal, mental and financial wellbeing.
- Paid Charity Days – Take time out to give back and support charities and causes that matter to you.
- Cycle to Work Scheme – Supporting a healthier, greener and more affordable commute.
- Staff Social Events – Enjoy regular opportunities to connect, celebrate and have fun with colleagues.
- Eye Care Contributions – Helping towards the cost of looking after your eye health.
We are proud to be an equal opportunity employer and actively encourage applications from all backgrounds. At Hopkins, we believe everyone is capable of achieving great things - no matter your age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs. We celebrate difference and everything that makes our colleagues unique.
To make your journey with us accessible and individual to you, we encourage you to let us know if you'd like a little extra help with your application, or if you have any individual requirements at any stage along your recruitment journey. We are here to support you, so please reach out to our team.
Administrator in Fareham employer: J&B Hopkins
At Hopkins, we pride ourselves on being an excellent employer, offering a supportive and inclusive work culture that fosters personal and professional growth. As a Business Administration Apprentice, you'll gain hands-on experience across various departments while working towards a Level 3 qualification, all within a dynamic environment that values innovation and teamwork. With competitive pay and the potential for permanent employment upon completion of your apprenticeship, this is a fantastic opportunity to kick-start your career in a thriving company dedicated to delivering exceptional service.
