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- Tasks: Manage our vehicle fleet and provide essential admin support across the business.
- Company: Join a progressive company that values innovation and teamwork.
- Benefits: Enjoy flexible holidays, onsite gym, and private medical insurance.
- Why this job: Be part of a dynamic team making a real impact in fleet management.
- Qualifications: Strong attention to detail and excellent communication skills required.
- Other info: Full training provided; great opportunities for personal development.
The predicted salary is between 22800 - 34200 £ per year.
Salary: £28,500
Contract: Permanent
We are looking for a proactive and organised Fleet & Office Administrator to take ownership of the day-to-day management of our vehicle fleet while also providing essential administrative and operational support across the business. This is a varied and hands-on role, ideal for someone who enjoys coordinating multiple tasks, working with different teams, and keeping things running smoothly behind the scenes.
Key Responsibilities
- Fleet support
- Serve as the first point of contact for all fleet-related queries.
- Coordinate vehicle servicing, MOTs, repairs, and routine maintenance.
- Arrange vehicle collections, deliveries, and changeovers.
- Conduct vehicle condition checks when vehicles are issued or returned.
- Maintain accurate fleet records, databases, and compliance documentation.
- Administer the company's vehicle tracking system, monitoring usage and generating reports to support fleet efficiency and compliance.
- Process accident and damage reports and liaise with insurers and repairers.
- Monitor ULEZ, congestion charges, tolls, and other vehicle-related costs.
- Administer fuel cards and support vehicle procurement, disposal, or reallocation.
- Prepare regular fleet reports for management.
- Provide administrative support across the business.
- Prepare, compile, and distribute documents, reports, and meeting materials.
- Manage office stock, stationery, and PPE.
- Assist with travel and accommodation bookings.
- Support reception and handle incoming calls as needed.
Skills & Experience
- Strong attention to detail and accurate record-keeping
- Highly organised with excellent time management skills
- Professional, approachable, and effective communicator
- Comfortable managing multiple priorities and working independently
- Competent IT user with experience using databases and standard office systems
- Experience with vehicle tracking systems is desirable
- Previous experience in fleet coordination is desirable but not essential; full training will be provided for the right candidate.
In a nutshell
At Hopkins, our purpose is to always deliver high levels of customer service and industry knowledge. Our vision is to self-deliver our sustainable projects from design through the installation period and then to maintain the buildings, ensuring they operate to the original design principles. To achieve both, we have built a team of dedicated, innovative and creative people who never settle for "just average". As we continue to grow our network and expand our team across the south of the UK, with hubs already in Hampshire, East Sussex and Thames Valley, we are looking to further our reach and continue to deliver great service and innovative projects to our growing client base. This is an excellent opportunity to join a progressive business who invest in people.
Our commitment to you
As a key member of our team you will be encouraged to develop yourself further using all the tools made available to you by the business. Our in-house HR team will work alongside you and your line manager to develop a bespoke development plan tailored to your needs. We also offer a host of benefits across our business, including:
- Flexible Holiday Scheme
- Onsite Gym
- Flexible Working
- Staff Social Events
- Time off to commit to charity work and good causes
- Private Medical Insurance
- Life Insurance
- Company Contribution towards Eye Welfare
- Employer Assistance Programme that goes above and beyond
Be yourself
Our clients come from all walks of life and so do our colleagues. We're proud to be an equal opportunity employer and actively encourage applications from all backgrounds. At Hopkins, we believe everyone is capable of achieving great things — no matter your age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs. We celebrate difference and everything that makes our colleagues unique. To make your journey with us accessible and individual to you, please let us know if you'd like extra help with your application, or if you have any individual requirements at any stage along your recruitment journey. We are here to support you, so please reach out to our team.
Fleet & Office Administrator in Fareham employer: J&B Hopkins Ltd.
Contact Detail:
J&B Hopkins Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet & Office Administrator in Fareham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will help you articulate your skills and experiences confidently when it counts.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Fleet & Office Administrator in Fareham
Some tips for your application 🫡
Show Off Your Organisational Skills: As a Fleet & Office Administrator, being organised is key! Make sure your application highlights your ability to manage multiple tasks and keep everything running smoothly. Use examples from your past experiences to show us how you’ve juggled responsibilities.
Be Detail-Oriented: Attention to detail is crucial in this role. When writing your application, emphasise your record-keeping skills and how you ensure accuracy in your work. We want to see that you can maintain precise fleet records and compliance documentation.
Communicate Effectively: Since you'll be the first point of contact for fleet-related queries, it’s important to showcase your communication skills. In your application, mention any experience you have in liaising with different teams or handling customer inquiries. We love a proactive communicator!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join our team at Hopkins!
How to prepare for a job interview at J&B Hopkins Ltd.
✨Know Your Fleet Basics
Before the interview, brush up on basic fleet management concepts. Understand vehicle servicing, MOTs, and maintenance schedules. This will show your proactive approach and readiness to take ownership of the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Discuss how you've managed multiple tasks or projects in the past, especially in a busy environment. This will demonstrate your capability to keep things running smoothly.
✨Communicate Effectively
Practice clear and concise communication. Since you'll be the first point of contact for fleet queries, being able to articulate your thoughts well is crucial. Consider role-playing common scenarios with a friend to build confidence.
✨Familiarise Yourself with Tech Tools
Get comfortable with databases and vehicle tracking systems. If you have experience with any relevant software, be ready to discuss it. If not, showing a willingness to learn can go a long way in impressing the interviewers.
