Corporate Travel Coordinator

About Javelin

Javelin Global Commodities is a leading global commodities marketing, trading, logistics services and investment firm with head offices in London and wider global offices in New York, Dallas, San Diego, St Louis, Canada, Switzerland, Poland, Dubai, India, Singapore, China and Australia. Javelin was founded in 2015 and now operates across 100 countries and six continents with respect to more than 20 different commodities across thermal coal, metallurgical coal, iron ore, steel scrap, metals, hydrocarbons, freight, softs, and renewables.

Established in 2015, Javelin employs over 200 people and is a unique place to grow your career. We take pride in our values, global reach, meritocratic culture and strong work ethic. Our success over the years has been built on our guiding principles of customer service, creativity, transparency, integrity, and responsibility. We foster a small-company atmosphere with a flat structure and collaboration across all seniority levels, teams and locations. We support local and meaningful charities and organise various social and wellbeing activities. Discover more at http://www.javelincommodities.com/.

The Role

We are seeking a highly organised, proactive, and resourceful Corporate Travel Coordinator to manage and optimise our domestic and international travel operations. In this role, you will oversee all aspects of corporate travel planning, ensuring cost-effective, seamless, and policy-compliant arrangements that support our business objectives. This position requires strong attention to detail, excellent communication skills, and the ability to manage complex, fast-moving itineraries in a dynamic corporate environment. This is a highly collaborative role where you will be joining a tight knit team, reporting into the Office Manager and working closely with our Office Administrator.

Key Responsibilities

• Manage and coordinate domestic and international business travel, including flights, accommodation, ground transport, visas, and complex itineraries.
• Negotiate and liaise with travel vendors, agents, and third-party providers to ensure competitive pricing and seamless service delivery.
• Manage relationships with travel agencies and vendors.
• Monitor and optimise travel costs in line with company budgets and policies.
• Ensure compliance with travel policies, risk management protocols, and visa/immigration requirements.
• Maintain accurate travel records, approvals, and expense tracking.
• Coordinate travel for corporate events, meetings, and conferences, including group bookings and logistical arrangements.
• Collaborate with internal teams to forecast travel needs to recommend and implement process improvements.
• Coordinate selected company events, meetings, and conferences, including venue sourcing, group bookings, catering, and logistics.
• Support scheduling, invitations, and post-event follow-up when required.
• Assist with office reception cover occasionally, including greeting visitors, managing calls, and handling deliveries.

Requirements

Skills and Experience Required:

• 4+ years experience in a corporate travel management or similar travel coordination role.
• Proven experience arranging complex, multi-leg domestic and international itineraries.
• Strong vendor and stakeholder management skills, including experience liaising with corporate travel agencies.
• Clear initiative and proactive approach to work, whilst also being able to follow mandates set by others.
• Exceptional organisational skills with the ability to handle multiple concurrent requests.
• Strong problem-solving skills and ability to remain calm under pressure.
• Proactive communicator with a professional, personable approach across all levels of the business.
• Ability to manage tight deadlines, especially in fast-moving travel scenarios.
• Familiarity with SAP and/or Workday expenses advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with travel booking platforms and expense tools is a plus.
• Ability to work independently, maintain confidentiality, and exercise sound judgment.

Benefits

• Annual discretionary bonus
• 25 days holiday
• Company pension scheme (10% company contribution)
• Private medical scheme with a range of additional wellbeing benefits
• Travel insurance
• Income protection
• Life assurance (5x salary)
• Bike2Work scheme including secure storage and showers
• Season ticket loan
• Onsite gym
• Social environment with a breakout area with a golf simulator, darts board and foosball table.