Administrators - Healthcare Research Project

Working Pattern: Monday–Friday, 5 over 7, 40 hours per week

Location: Leicester, LE3 8JR

The role:

As People Administrator, you will be responsible for delivering accurate, timely, and compliant HR administration across the employee lifecycle. From the moment a new starter accepts their offer through to changes during their employment, you will be the person who makes sure everything is processed correctly, communicated clearly, and recorded properly. In a business growing at pace, the volume and variety of activity is high, so you will need to be well organised, detail oriented, and comfortable managing competing priorities. You will work closely with People Business Partners, Payroll, Recruitment, and site managers to ensure a seamless experience for employees and the business alike.

The main responsibilities include:

• Manage the end-to-end administration of new starters, including issuing offer letters, contracts of employment, and onboarding documentation in a timely manner.
• Set up new employees accurately on the HR system, ensuring all personal, role, and pay details are entered correctly and on time.
• Conduct right to work checks for all new employees in line with current UK Home Office requirements, including manual document checks and use of the online checking service where applicable.
• Maintain accurate and up-to-date records of right to work documentation, including time-limited permissions, and proactively manage expiry dates and renewal reminders.
• Draft and issue contracts of employment and contract amendment letters for a wide range of changes, including promotions, pay reviews, hours changes, site transfers, and role changes.
• Ensure all contractual documentation is accurate, appropriately authorised, and issued within agreed timescales.
• Act as a key user of the HR information system (HRIS), maintaining accurate and up-to-date employee records throughout the employee lifecycle.
• Process all changes to employee records promptly, including personal details, job changes, absence, and leavers.
• Run regular data audits to identify and correct discrepancies, supporting the team's commitment to data integrity.
• Generate standard reports and data extracts as required by the People team, Payroll, and business stakeholders.
• Support the continuous improvement of how the HR system is used, identifying opportunities to streamline processes or improve data quality.
• Respond to employee and manager queries via the People inbox, providing accurate and friendly first-line support or signposting to the appropriate colleague.
• Produce standard letters and correspondence across the employee lifecycle, including probation confirmations, leaver letters, and reference responses.
• Maintain tidy, accurate, and GDPR-compliant personnel files.

About Us:

At Geary’s Bakeries, we’re on a crusade to make proper bread more accessible to more people. We’re passionate about re-imagining the way Great Britain thinks about their everyday loaf. This passion is at the heart of everything we do, and have done, since 1906. We are ‘born and bread’ in Leicestershire and proud of our long-standing heritage. Today, we operate from three sites on a 24/7 operation. We’re made up of towards 900 people: a friendly, diverse and outgoing team, passionate about making a difference to the bakery industry. The business has grown rapidly from £5m in annual sales to £125m+ in the last 15 years with strong and consistent profitability. We have an ambition to increase sales to more than £200m+ in the next 3-5 years. A clear Vision and Strategy has been articulated, and this is being backed with major capital investment and a renewal and upgrading of the people, processes, and systems.

Our brilliant benefits include free delicious bread, BUPA Cashback Plan, Death In Service, a Cycle to Work scheme and a chance to win a £10k worth prizes annually! Plus, if you refer a friend to join our team, you could earn up to £500!

About You:

At Geary’s, we look for people who show up every day to do their best. We’re a passionate, friendly team and look for the same qualities in our new recruits. We firmly believe your attitude and approach is just as important (if not, more so) than the skills and experience on your CV.

What we’re looking for:

• Previous experience in an HR administration or people support role, ideally within a fast-paced or high-volume environment.
• Solid understanding of HR processes across the employee lifecycle, particularly onboarding, contracts, and data management.
• Experience conducting right to work checks and a working knowledge of UK right to work legislation.
• Hands-on experience using an HR information system.
• Exposure to a manufacturing, or similarly operational business is beneficial but not essential.
• CIPD Level 3 qualified or working towards, or equivalent experience (desirable).
• Excellent attention to detail - you take pride in getting things right first time.
• Ability to work accurately at a fast pace.
• Well-organised and able to manage a high volume of tasks simultaneously without dropping the ball.
• Discreet and trustworthy, with a clear understanding of the importance of confidentiality in HR.
• A strong communicator - clear and professional in writing and confident on the phone or in person.
• Proficient in Microsoft Office, particularly Word, Excel, and Outlook.
• A team player who is happy to roll their sleeves up and support wherever needed.
• Proactive and solutions-focused, with a genuine interest in HR as a career.

All applicants must have the right to work in the UK, at point of interview, and for the tenure of employment contract. As part of the recruitment process, you will be asked to provide documented evidence of your eligibility to work in the UK.

If you have not heard from us within seven days, unfortunately you have not been successful on this occasion, but we wish you every success in your search for a new position.

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