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- Tasks: Provide top-notch secretarial support and assist with high-profile events.
- Company: International company located in the vibrant City of London.
- Benefits: Competitive salary, overtime pay, and a dynamic work environment.
- Why this job: Join a prestigious team and enhance your organisational skills while working with senior management.
- Qualifications: Strong communication skills and proficiency in Microsoft Office required.
- Other info: 3-day in-office role with opportunities for personal growth.
The predicted salary is between 24000 - 40000 £ per year.
Admin Officer – Executive PA
Our Client an international company with offices in the City of London are looking to recruit an Admin Officer
- Provide professional and good secretarial support and personal assistance to Chief Representative of the Company.
- Provide administrative support to Expatriate Human Resources & General Affairs Department on Entertainment and Security Management tasks.
Key Responsibilities
The Administrative Assistant is required to assist/support the following:
- Arranging meetings and managing the diary for senior management (SM).
- Organising business and personal trips for SM both within and outside the UK.
- Meeting and greeting high profile customers and guests of SM.
- Managing budgets and accounts (incl. bookkeeping) and processing and recording all the expenses for SM.
- Organising lunches, dinners, parties and receptions.
- Responsible for booking golf club memberships, record log, bookings, fees and expenses.
- Dealing with customer and client hospitality – such as booking them into hotels, arranging transportation for them, buying gifts, booking golf courses, etc. when required.
- Dealing with all relevant activities (incl. Ringi preparation for the membership) needed for Nippon Club, Japanese school, JCCI, Sanyuu-Kai, Japan Society and all other Japanese societies and Japanese social activities related matters involving the Company in the UK.
- Advising on, assisting in choosing and booking restaurants and other venues for functions.
- Acting as an intermediary between members of staff, customers and SM>
- Supporting EUAJA (HR department) on Entertainment (ROH, Arsenal, RAC etc.) and security management tasks etc.
- Dealing with Car lease and Chauffeur company.
- Providing support to Personal Assistant (PA) to Managing Director (MD) as and when required.
PERSON SPECIFICATION
Skills / Knowledge
- A bright professional, with a flexible approach
- Well-organized with the ability to use their initiative>
- High levels of literacy and numeracy
- Good communication skills in English.
- A good working knowledge of WORD, EXCEL, and POWERPOINT is essential along with the ability to communicate effectively using e-mail
Open minded, respectful and team worker
The Client is based in St Pauls London.
This is a 3 days in the office position.
The salary for this role is circa £40K plus overtime.
Do send your CV to us in Word format along with your salary and notice period.
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Admin Officer- Executive PA employer: Jas Gujral
Contact Detail:
Jas Gujral Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Officer- Executive PA
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show that you’re not just a fit for the role, but also for the team. Bring your A-game and be ready to discuss how you can support senior management effectively.
✨Tip Number 3
Practice your communication skills! As an Admin Officer, you’ll need to impress with your verbal and written abilities. Try mock interviews with friends or use online resources to sharpen those skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Admin Officer- Executive PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Admin Officer role. Highlight your secretarial skills and any experience with diary management or organising events, as these are key responsibilities in the job description.
Showcase Your Skills: Don’t forget to showcase your literacy and numeracy skills! Mention your proficiency in Word, Excel, and PowerPoint, as well as your effective email communication. This will show us you’re ready for the tasks ahead.
Be Professional and Personable: Since you'll be meeting high-profile customers and guests, it’s important to convey a professional yet personable tone in your application. Let your communication skills shine through in your cover letter!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. Make sure to include your salary expectations and notice period in your CV, as this helps us understand your needs better.
How to prepare for a job interview at Jas Gujral
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Admin Officer - Executive PA. Familiarise yourself with tasks like diary management, organising trips, and handling hospitality arrangements. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to juggle diary management, budget handling, and event organisation. This will reassure them that you can handle the diverse responsibilities of the position.
✨Communicate Clearly and Confidently
Excellent communication skills are crucial for this role. Practice articulating your thoughts clearly and confidently. You might want to prepare answers to common interview questions and even rehearse with a friend. This will help you feel more at ease and present yourself as a strong candidate.
✨Demonstrate Cultural Awareness
Given the international nature of the company, showing an understanding of cultural nuances, especially related to Japanese society, can set you apart. Research relevant customs and practices, and be prepared to discuss how you would handle interactions with high-profile clients and guests from different backgrounds.