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- Tasks: Join us as a Higher Clerical Officer, handling minute-taking, office organisation, and communication.
- Company: Become part of the Western Trust, a supportive and dedicated team making a difference.
- Benefits: Enjoy competitive pay and an immediate start in a dynamic work environment.
- Why this job: This role offers growth opportunities and a chance to develop essential administrative skills.
- Qualifications: 5 GCSEs including English and Maths or equivalent, plus relevant administrative experience required.
- Other info: A driving licence and proficiency in Microsoft Office are essential for this position.
The predicted salary is between 24000 - 36000 £ per year.
Join the Western Trust as a Higher Clerical Officer with immediate start and competitive pay! We are seeking a highly motivated and skilled individual to join our team. If you have 5 GCSEs and previous administrative experience, we want to hear from you! This is an excellent opportunity for those looking for a dynamic role.
Key Responsibilities:
- Minute-taking: Record and transcribe meeting minutes accurately.
- Office Organization: Maintain an efficient filing system and ensure files are prepared for meetings.
- Mail Management: Open, record, and distribute incoming mail; handle routine correspondence and draft letters for signature.
- Communication Facilitation: Liaise with relevant staff to facilitate internal communication and handle telephone calls/enquiries.
- Typing & Word Processing: Type letters, memos, and minutes; strong proficiency in Microsoft Office and other software required.
- PowerPoint Presentations: Assist with the creation of presentations for departmental needs.
- Policy & Report Support: Provide administrative assistance in producing departmental policies and reports.
- Staff Supervision (if required): Supervise clerical staff and provide guidance as necessary.
- Stationery Management: Monitor and maintain stock levels of stationery.
- Database Management: Update and search client databases as needed.
- Statistical Data Collection: Contribute to the collection and collation of statistical information regularly.
- Petty Cash Management: Operate and manage a petty cash system in line with Trust policy.
Qualifications:
- A minimum of 5 GCSEs (Grade A-C) to include English Language and Maths or equivalent qualifications or higher standard of education AND 1 year administrative/clerical experience.
- NVQ Level II Business & Administration or equivalent and 1 year administrative/clerical experience.
- 3 years administrative/clerical experience.
Applicants should also have a driving license and 6 months experience using Microsoft Office including Outlook, PowerPoint, Excel and Word is essential.
Higher Clerical Officer - Band 3 Immediate start* employer: Jark Healthcare
Contact Detail:
Jark Healthcare Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Higher Clerical Officer - Band 3 Immediate start*
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, especially Microsoft Office applications like Word, Excel, and PowerPoint. Consider taking a quick online course or tutorial to brush up on your skills, as proficiency in these tools is crucial for the role.
✨Tip Number 2
Practice your minute-taking skills by attending meetings or watching recorded sessions online. Being able to accurately record and transcribe minutes is a key responsibility, so honing this skill will give you an edge during the interview process.
✨Tip Number 3
Prepare to discuss your previous administrative experience in detail. Think of specific examples where you've successfully managed office organisation, handled correspondence, or supervised staff, as these are directly relevant to the Higher Clerical Officer position.
✨Tip Number 4
Show your enthusiasm for the role and the Western Trust during your interactions. Research the organisation's values and recent initiatives, and be ready to express how your skills and experiences align with their mission. This can make a strong impression on the hiring team.
We think you need these skills to ace Higher Clerical Officer - Band 3 Immediate start*
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative experience and qualifications, especially your 5 GCSEs. Emphasise any relevant skills such as minute-taking, office organisation, and proficiency in Microsoft Office.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your previous experience in similar roles and how it aligns with the responsibilities of a Higher Clerical Officer at the Western Trust.
Highlight Relevant Skills: In your application, clearly outline your skills in communication, typing, and database management. Provide examples of how you've successfully managed mail, created presentations, or supervised staff in past roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Jark Healthcare
✨Showcase Your Administrative Skills
Make sure to highlight your previous administrative experience during the interview. Be prepared to discuss specific tasks you've handled, such as minute-taking or managing correspondence, as these are key responsibilities for the Higher Clerical Officer role.
✨Demonstrate Proficiency in Microsoft Office
Since strong proficiency in Microsoft Office is essential, be ready to talk about your experience with Word, Excel, PowerPoint, and Outlook. You might even want to mention any specific projects where you used these tools effectively.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle office organisation. Think of examples from your past work where you successfully managed tasks like filing systems or mail management.
✨Emphasise Communication Skills
As communication facilitation is a key part of the role, be prepared to discuss how you have effectively liaised with colleagues or handled enquiries in previous positions. Highlight any experience supervising staff, if applicable.
