At a Glance
- Tasks: Assist with accounts payable and receivable, ensuring accurate processing and communication.
- Company: Join Japan House London, a vibrant cultural hub with a focus on collaboration.
- Benefits: Enjoy generous holiday allowance, health insurance, and flexible working arrangements.
- Other info: Flexible work environment with opportunities for professional growth and development.
- Why this job: Be the key link between finance and Japan’s Ministry of Foreign Affairs while gaining valuable experience.
- Qualifications: Detail-oriented with a passion for finance and strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
The Finance Assistant will assist with the processing of accounts payable and accounts receivable transactions in a small finance team, as well as being the main point of contact between Japan House London and Japan’s Ministry of Foreign Affairs. The Finance Assistant will be responsible for ensuring that all finance documents are translated and submitted to MoFA according to the agreed contract.
The role will extend to all areas of accounts payable from authorisation through to payment, and the Finance Assistant will have an integral role to play in the month-end reporting. The Finance Assistant will also be required to support the Financial Accountant and the Finance Director with the preparation of financial reports for upper management.
Key Relationships
- Internal: Finance Team, Director General of Japan House London, Executive Management Committee members, Budget holders across Japan House London
- External: The Ministry of Foreign Affairs in Tokyo (MoFA), Commercial Operators (Retail and Restaurant), External Auditors
Key Responsibilities
- Process high volumes of supplier invoices accurately in a timely manner and with great attention to detail, ensuring correct coding, approvals, and documentation.
- Proactively manage the invoice workflow, including chasing approvals, resolving discrepancies, and preventing backlogs.
- Prepare and execute payment runs (BACS and international payments where applicable in line with internal controls).
- Reconcile supplier statements and investigate unmatched or disputed items.
- Liaise with suppliers and internal stakeholders (project managers, operations and restaurant) to resolve invoice and payment queries.
- Work as part of a team to assist with the raising of sales invoices.
- Assist with the month-end close, including processing of accounting journals and reconciliations (inc. bank) as required.
- Assistance with ad hoc finance projects as they arise.
- Deal with ad hoc queries as necessary.
MoFA Liaison
- Act as main point of contact between Japan House and Japan’s Ministry of Foreign Affairs on finance-related issues, coordinating and processing finance and accounting-related matters.
- Assist in the submission of financial reports and documents required from MoFA in Japanese, including creating approval letters, invoices and reports.
- Ad hoc translations and document preparation/submission along with the Finance Director.
- Arranging informal meetings with MoFA staff and keeping notes of matters discussed.
- Translation work for various emails and documents.
Such other duties and activities as may be required from time to time.
Skills, Knowledge
- Helping to improve processes and reduce the likelihood of errors.
- Alignment with Japan House London Values of Omotenashi, Integrity, Cultivation, Open-ness and Shared Passion.
Work Environment
Our aim is for a flexible approach to work locations, balancing regular on-site presence and working remotely. For this role we anticipate an average of 2-3 days per week on site. Some duties will be carried out in Japan House London public spaces. Office is based at Japan House London, Kensington High Street. Normal working hours are seven hours per day, five days per week, with core hours from 10am to 3pm.
Benefits
Generous holiday allowance – up to 36 days per year inclusive of public and bank holidays, Group life insurance scheme, Health.
Remote Finance Assistant in Portsmouth employer: Japan House London
Japan House London is an exceptional employer that values flexibility and work-life balance, offering a generous holiday allowance of up to 36 days per year. With a strong emphasis on employee growth and development, the Finance Assistant role provides unique opportunities to engage with Japan's Ministry of Foreign Affairs while working in a collaborative and supportive finance team. The vibrant work culture at our Kensington High Street location fosters integrity, openness, and shared passion, making it a rewarding environment for those seeking meaningful employment.
StudySmarter Expert Advice🤫
We think this is how you could land Remote Finance Assistant in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to people in the finance industry, especially those connected to Japan House London. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of accounts payable and receivable processes. We want you to show off your skills and confidence when discussing how you can contribute to the team!
✨Tip Number 3
Don’t forget to highlight your language skills! If you can communicate in Japanese, make sure to mention it during your conversations. It’s a big plus for liaising with MoFA and could set you apart from other candidates.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Remote Finance Assistant in Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Finance Assistant role. Highlight relevant experience in accounts payable and receivable, and don’t forget to mention any language skills, especially if you can communicate in Japanese!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the team at Japan House London. Mention your attention to detail and how you align with our values of Omotenashi and Integrity.
Showcase Your Team Spirit:We love teamwork here at StudySmarter! In your application, share examples of how you've successfully collaborated with others in previous roles, especially in finance-related tasks or projects.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Japan House London
✨Know Your Numbers
Brush up on your financial knowledge, especially around accounts payable and receivable. Be ready to discuss how you’ve managed invoices or reconciled statements in the past. This shows you’re not just familiar with the terms but can apply them practically.
✨Showcase Your Attention to Detail
Since this role requires processing high volumes of invoices accurately, prepare examples that highlight your attention to detail. Maybe share a time when you caught an error that saved your team time or money. It’s all about demonstrating that you can handle the nitty-gritty!
✨Familiarise Yourself with MoFA
Research Japan’s Ministry of Foreign Affairs and their relationship with Japan House London. Understanding their expectations and how finance plays a role will help you answer questions more effectively and show your genuine interest in the position.
✨Practice Your Translation Skills
If you’re required to translate documents, brush up on your language skills. Prepare to discuss any previous translation work you’ve done, especially in a finance context. This will reassure the interviewers that you can handle the bilingual demands of the job.
