At a Glance
- Tasks: Source materials, manage purchases, and support daily operations.
- Company: Join a dynamic team in a fast-paced environment.
- Benefits: Gain valuable experience, competitive pay, and flexible working hours.
- Other info: Opportunity for growth and learning in a supportive atmosphere.
- Why this job: Be at the heart of operations and make a real difference.
- Qualifications: Strong organisational skills and a knack for multitasking.
The predicted salary is between 25000 - 32000 € per year.
Responsibilities:
- Source and procure materials, equipment, and supplies according to operational and project requirements.
- Compare and evaluate quotations from suppliers to ensure competitive pricing, quality, and service standards.
- Conduct market research on products, vendors, and services to secure the best value for the Company.
- Prepare purchase orders and maintain accurate records of all purchased products and transactions.
- Monitor inventory levels and coordinate replenishment orders to ensure sufficient stock availability.
- Liaise with suppliers, delivery personnel, warehouse teams, and outlets to ensure timely delivery of goods and services.
- Inspect purchased items upon delivery and promptly report discrepancies, defects, or quality issues.
- Prepare reports on purchases, cost analyses, and procurement-related matters for management review.
- Apply, renew, maintain, and update outlet licences and permits, including but not limited to SFA, Electrical Licence, Music Licence, and Liquor Licence.
- Provide administrative support to the CEO and Head of Admin on daily operational matters.
- Assist the Head of Admin in the setup of new outlets and closure/reinstatement of existing outlets.
- Maintain proper filing systems and ensure secure handling and disposal of confidential documents.
- Purchase and manage office supplies, stationery, and pantry items, including sourcing for new suppliers and cost-saving opportunities.
- Handle general administrative duties such as preparing correspondence, arranging courier services, receiving visitors, and answering incoming calls when required.
- Coordinate and organize department meetings, conferences, venue bookings, catering arrangements, and meeting setup requirements.
- Review tenancy agreements and renewal documents, and assist in monitoring lease-related matters.
- Perform company errands when required, including visits to government agencies, post office, SP Services, suppliers, and related service providers.
- Assist the HR/Admin department during payroll periods and support payroll-related administrative work.
- Perform any other ad-hoc duties assigned by Management.
Admin cum Purchasing Assistant employer: JAPAN FOODS ENTERPRISES PTE. LTD.
As an Admin cum Purchasing Assistant, you will thrive in a dynamic work environment that values collaboration and innovation. Our company offers competitive benefits, a supportive culture that encourages professional growth, and opportunities to engage with diverse suppliers and stakeholders. Located in a vibrant area, we provide a unique chance to contribute meaningfully while enjoying a fulfilling career path.
Contact Detail:
JAPAN FOODS ENTERPRISES PTE. LTD. Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Admin cum Purchasing Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Admin cum Purchasing Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its procurement processes. Show us that you understand their needs and how you can help streamline their purchasing operations.
✨Tip Number 3
Practice your negotiation skills! As an Admin cum Purchasing Assistant, you'll need to compare quotations and secure the best deals. Being confident in your negotiation can set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Admin cum Purchasing Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience that matches the Admin cum Purchasing Assistant role. We want to see how your skills align with sourcing, procurement, and administrative support.
Showcase Your Attention to Detail:In your application, emphasise your ability to maintain accurate records and manage inventory levels. We love candidates who can demonstrate their meticulous nature in handling documents and reports.
Be Clear and Concise:When writing your cover letter, get straight to the point. We appreciate clarity, so make sure you outline your key achievements and how they relate to the responsibilities listed in the job description.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at JAPAN FOODS ENTERPRISES PTE. LTD.
✨Know Your Stuff
Make sure you understand the key responsibilities of the Admin cum Purchasing Assistant role. Brush up on procurement processes, supplier evaluation, and inventory management. Being able to discuss these topics confidently will show that you're serious about the position.
✨Showcase Your Organisational Skills
This role requires a lot of multitasking and organisation. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you kept everything on track and met deadlines, as this will resonate well with the interviewers.
✨Research the Company
Before the interview, do some homework on the company’s operations, values, and recent news. Understanding their market position and challenges will help you tailor your answers and demonstrate your genuine interest in contributing to their success.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
