European Sourcing Manager

To implement and oversee qualitative and value for money sourcing and purchasing systems and processes as well as ensure company objectives are met including streamlining and sustainability. To effectively liaise and communicate with team members and the Group Production Director to ensure adequate stock is available at all times in the UK and Poland.

Responsibilities

• Develop and implement best practices, procedures, and policies for procurement.
• Prepare and issue proposals for costings in relation to sell price.
• Develop and execute purchasing strategies, tracking metrics to reduce expenses and reporting.
• Implement a system for ensuring reporting and compliance is tracked for duties and taxes concerning Janus’ environmental social governance responsibility.
• Act as the Subject Matter Expert for European Procurement teams’ processes and systems.
• Enable, manage and promote global procurement solutions to enable the organisation to achieve its goals.
• Forecasting market trends to mitigate risks to the business in line with the CRU.
• Procurement to become self-sufficient in both the UK and Poland markets.
• Study industry publications, trade journals and market information to remain current on relevant changes in produce market trends, general procurement and supply chain.
• Ensure supply chain complies with internal quality standards and relevant legislation including import / commodity coding.
• Conduct assessments to identify new and reliable suppliers/vendors as well as sustainable and value for money quality products.
• Create and maintain an up-to-date supplier / vendor database in ERP.
• Build and maintain positive trust relationships with key suppliers and vendors.
• Oversee the management of supplier / vendor product cost, quality and delivery performance.
• Developing strategies to identify significant bottom-line cost savings and introduce company-wide best practices to maximise value.
• Annually review supplier / vendor pricing and negotiate to ensure the most competitive deals on purchased products / services.
• Carry out market analysis to determine future product / material availability.
• Prepare and manage budget for the Sourcing Department.
• Expedite purchase orders and ensure suppliers deliver requested items within set time constraints.
• Develop plans for Europe in alignment with the global strategy and market conditions.
• Be responsible for the indirect spend of the manufacturing sites across Europe.
• Develop, implement, and manage a supplier relationship management program.
• Define and manage supplier performance reviews and audits.
• Create and develop multi-year strategies, collaborating with the internal team as well as suppliers.
• Train, coach, and develop relevant staff within the regional team.
• Direct and supervise the activities of Purchasing Coordinator to ensure effective performance of job duties are fulfilled.
• Maintain accurate record of relevant purchase document for reference purposes.
• Oversee the processing for payment and preparation of invoices and co-ordinate any responses to queries from Finance Department.
• Ensure control and accurate and timely recording of all goods in to the factory.
• Monitor and manage any open POs and GRNI at month end to ensure an accurate reflection of the current status.
• Chase and manage back orders with suppliers.
• Keep internal customers informed of raw material delivery status and advise of any delays / shortages / quality issues.
• Accurately record all incoming goods into ERP and ensure that the Production Operators are using the handheld terminals.
• Check incoming delivery notes against purchase orders to ensure the value and quantity match, as well as manage any differences.
• Oversee management and print of warehouse receipts to ensure timely and accurate recording of stock and costs.
• Ensure there are accurate purchase order details on all supplier delivery notes, and that costs and quantities are validated.
• Report on purchasing KPIs data as well as provide data to the Production Accountant.
• Implement and maintain record of all products and work towards ensuring all items are / become sustainable.
• Inform the Production Planner of any purchase order variance issues.
• Assist the Group Production Director Logistics with any additional tasks as required.
• Provide holiday or sickness cover for absent team members where appropriate.
• Produce any ad-hoc reports required.

Qualifications Skills:

• Five years plus experience in procurement or relevant field.
• Experience in managing performance and wellbeing of direct reports, via regular one-to-one meetings, annual appraisals, setting KPIs and goals.
• Experience with chairing disciplinary, grievance or appeal hearings (with HR support).
• Experience with recruiting, onboarding and arranging training for employees alongside the HR department and in line with HR processes.
• Experience leading global / international procurement initiatives.

Competencies:

• Establishing courses of action for self and others to ensure that work is completed efficiently.
• Making decisions based on (in)complete information and initiating the required action to put decisions into practice.
• Ability to maintain a calm and objective stance.
• Ability to travel for supplier audits and visits.
• Ability to communicate effectively and liaise across all departments and locations.
• Effective negotiation skills.

Qualifications:

• Bachelor's degree in a relevant field (Business, Engineering, or Supply Chain Management).
• Proficient in Microsoft Excel, Word and Outlook.
• Working understanding of the warehousing, manufacturing, inventory and purchasing modules of the ERP system.
• Able to carry out independent search queries in ERP system and interpret the results.