At a Glance
- Tasks: Assist in producing board papers and arranging meetings while supporting annual reports.
- Company: Join Janus Henderson, a leading investment firm with a commitment to inclusivity.
- Benefits: Enjoy hybrid working, generous holidays, health benefits, and professional development support.
- Other info: Collaborative team culture with opportunities for networking and social activities.
- Why this job: Make an impact in a dynamic environment while developing your skills in finance.
- Qualifications: Strong communication, organisational skills, and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
Responsibility Overview
- Assist in the production of board papers ensuring proper collocation and dispatch within agreed timescales.
- Source supporting information and draft routine reports for inclusion in the board papers.
- Arrange board meetings and general ad hoc meetings, including room bookings and refreshments.
- Support the production of annual reports, accounts, half‑yearly reports and interim management statements to shareholders of the investment trusts.
- Prepare mailing requirements and ordering of label data from various providers.
- Maintain statutory records, registers and annual returns for the investment trusts, including the Diligent Entities database system.
- Submit returns to the Registrar of Companies.
- Share responsibility for all stock exchange announcements such as daily net asset values, voting rights, disclosure of substantial shareholders, share buy‑back, dividends, director’s dealings, and keep disclosures up to date.
- Circulate monthly portfolio valuations.
- Assist the Company Secretaries to ensure loan facility compliance certificates are signed off and dispatched within agreed timescales each month.
- Check website entries for the trusts to ensure investment trust client information is accurate and up to date.
- Maintain the filing system for the investment trust clients.
- Prepare agendas, letters and general correspondence as required.
- Assist with special ad hoc projects as directed by the Company Secretaries.
- Assist with ad hoc departmental matters.
- Liaise with appropriate external suppliers.
- Work closely with the other assistants in the team and provide cover as necessary.
- Carry out other duties as assigned.
What to expect when you join our firm
- Hybrid working and reasonable accommodations.
- Generous holiday policies.
- Excellent health and wellbeing benefits including corporate membership to Wellhub.
- Paid volunteer time to step away from your desk and into the community.
- Support to grow through professional development courses, tuition/qualification reimbursement and more.
- Maternal and paternal leave benefits and family services.
- All employee events including networking opportunities and social activities.
- Lunch allowance for use within our subsidized onsite canteen.
Must have skills
- Good written and oral communication skills.
- Strong organisational skills and ability to prioritise effectively.
- Strong attention to detail.
- Able to work as part of a team and prepared to share team structure responsibilities.
- Experience of Microsoft Office, Excel and Outlook is essential.
Nice to have skills
- Numerate.
- Able to work under pressure and use own initiative.
Benefits
- Annual bonus opportunity – position may be eligible to receive a discretionary bonus award based on profit pool.
- Competitive compensation.
- Pension/retirement plan.
- Health, wellbeing and lifestyle benefits.
About Janus Henderson
Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or veteran status. We are committed to an inclusive and supportive environment and welcome applicants from all backgrounds. You will be expected to understand the regulatory obligations of the firm and abide by applicable policies. All applications are subject to background checks. Our mission is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world‑class service. We protect and grow our core business, amplify our strengths and diversify where appropriate. Our values drive our success: Clients come first, execution supersedes intention, together we win, diversity improves results, and truth builds trust.
Associate, Company Secretarial Assistant in City of Westminster employer: Janus Henderson
Janus Henderson Investors is an exceptional employer that fosters a supportive and inclusive work culture, offering hybrid working options and generous holiday policies. Employees benefit from excellent health and wellbeing initiatives, professional development opportunities, and a vibrant community through networking events and social activities, all while contributing to meaningful financial outcomes for clients in a dynamic environment.
StudySmarter Expert Advice🤫
We think this is how you could land Associate, Company Secretarial Assistant in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend industry events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. Make sure you can talk about how your skills align with the role of an Associate, Company Secretarial Assistant. Confidence is key!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that resonate with your values. Check out our website for openings at Janus Henderson and tailor your application to show why you’d be a great fit for the team.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you on their radar as they make their decision.
We think you need these skills to ace Associate, Company Secretarial Assistant in City of Westminster
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight the skills and experiences that match the job description. We want to see how you can contribute to our team, so don’t be shy about showcasing your relevant experience!
Show Off Your Communication Skills:Since good written communication is key for this role, ensure your application is clear, concise, and free of errors. We love attention to detail, so take the time to proofread your documents before hitting send!
Highlight Your Organisational Skills:This position requires strong organisational abilities, so give examples in your application of how you've successfully managed multiple tasks or projects. We want to know how you prioritise and keep everything on track!
Apply Through Our Website:For the best chance of success, make sure to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Janus Henderson
✨Know Your Stuff
Familiarise yourself with the responsibilities outlined in the job description. Be ready to discuss how your skills, especially in communication and organisation, align with the tasks like preparing board papers and maintaining statutory records.
✨Showcase Your Team Spirit
Since teamwork is key for this role, think of examples where you've successfully collaborated with others. Highlight your ability to share responsibilities and support colleagues, as this will resonate well with the interviewers.
✨Be Detail-Oriented
Attention to detail is crucial for this position. Prepare to discuss specific instances where your meticulous nature has helped you avoid mistakes or improve processes, especially in tasks like drafting reports or checking website entries.
✨Ask Smart Questions
Prepare thoughtful questions about the company’s culture, the team you'll be working with, and any upcoming projects. This shows your genuine interest in the role and helps you gauge if it's the right fit for you.
