At a Glance
- Tasks: Support board activities and assist in producing essential reports and documents.
- Company: Join Janus Henderson Investors, a leading investment firm with a collaborative culture.
- Benefits: Enjoy hybrid working, generous holidays, health benefits, and professional development opportunities.
- Other info: Opportunities for mentorship and career growth in a dynamic environment.
- Why this job: Gain hands-on experience in corporate governance while making a real impact.
- Qualifications: Strong communication, organisational skills, and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
We’re looking for a Company Secretaries Assistant to support the board, regulatory and communications activities at Janus Henderson Investors.
Responsibilities
- Assist in the production of board papers ensuring they are properly collated and dispatched within agreed timescales.
- Source supporting information and draft routine reports for inclusion in the board papers.
- Make necessary arrangements for board and ad‑hoc meetings, e.g. room bookings and refreshments.
- Support the production of the annual report, accounts, half‑yearly reports and interim management statements to shareholders of the investment trusts.
- Prepare mailing requirements and order label data from various providers.
- Maintain the statutory records, registers and annual returns for the investment trusts, including maintenance of the Diligent Entities database system.
- Submit returns to the Registrar of Companies.
- Share responsibility for making all stock‑exchange announcements (e.g. net asset values, voting rights, dividend results, director’s dealings) in accordance with agreed procedures.
- Circulate monthly portfolio valuations.
- Assist the Company Secretaries to ensure loan‑facility compliance certificates are signed off and dispatched within agreed timescales each month.
- Check the website entries for the trusts to ensure that investment‑trust client information is accurate and up to date.
- Maintain the filing system for the investment‑trust clients.
- Prepare agendas, letters and general correspondence as required.
- Assist with special ad‑hoc projects as directed by the Company Secretaries.
- Assist with ad‑hoc departmental matters.
- Liaise with appropriate external suppliers.
- Work closely with the other assistants in the team and provide cover as necessary.
- Carry out other duties as assigned.
- Understand the regulatory obligations of the firm and abide by the regulated‑entity requirements and JHI policies applicable for the role.
Qualifications & Skills
- Good written and oral communication skills.
- Strong organisational skills and ability to prioritise effectively.
- Strong attention to detail.
- Team player, prepared to share team‑structure responsibilities.
- Experience with Microsoft Office, Excel and Outlook (essential).
- Numerate.
- Ability to work under pressure and use own initiative.
- Potential for growth and mentorship.
- Leadership development or regular training programmes (preferred).
- Continuing education courses (preferred).
Benefits
- Hybrid working and reasonable accommodations.
- Generous holiday policies.
- Excellent health and wellbeing benefits, including corporate membership to Wellhub.
- Paid volunteer time to step away from your desk and into the community.
- Professional development courses, tuition/qualification reimbursement and more.
- Maternal/paternal leave benefits and family services.
- All employee events including networking opportunities and social activities.
- Lunch allowance for use within the subsidised onsite canteen.
- Annual discretionary bonus opportunity.
- Competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits.
If you need any reasonable accommodations during our recruitment process, please let us know at recruiter@janushenderson.com. Janus Henderson Investors is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.
Associate, Company Secretarial Assistant employer: Janus Henderson Global Investors
Janus Henderson Investors is an exceptional employer that fosters a collaborative and inclusive work culture, offering hybrid working arrangements and generous holiday policies. Employees benefit from extensive professional development opportunities, including mentorship and training programmes, alongside competitive compensation and comprehensive health and wellbeing benefits. With a commitment to community engagement and a supportive environment, Janus Henderson Investors is dedicated to nurturing talent and ensuring meaningful career growth for its team members.
Contact Details:
Janus Henderson Global Investors Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Associate, Company Secretarial Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Janus Henderson Investors on LinkedIn. A friendly chat can give you insider info and maybe even a referral.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research the company’s recent projects and their impact on the investment trusts. This shows you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your communication skills! Since this role requires strong written and oral skills, try explaining complex topics simply to a friend. It’ll help you shine during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re keen on being part of the StudySmarter community.
We think you need these skills to ace Associate, Company Secretarial Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Company Secretarial Assistant role. Highlight relevant experience and skills that match the job description, like your organisational skills and attention to detail.
Show Off Your Communication Skills:Since good written and oral communication is key for this role, use clear and concise language in your application. Don’t forget to proofread for any typos or errors – we want to see your best work!
Demonstrate Team Spirit:We’re looking for a team player, so mention any experiences where you’ve collaborated with others. Whether it’s group projects or team-based tasks, show us how you can contribute to our team dynamic.
Apply Through Our Website:For the best chance of success, make sure to apply directly through our website. It’s the easiest way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Janus Henderson Global Investors
✨Know Your Stuff
Before the interview, make sure you understand the role of a Company Secretarial Assistant. Familiarise yourself with board papers, statutory records, and the regulatory obligations mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss how you've managed multiple tasks or projects in the past. Bring examples of how you prioritised effectively under pressure, as this will demonstrate your ability to handle the demands of the job.
✨Communicate Clearly
Good written and oral communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few points about your previous experiences that highlight your communication abilities, especially in drafting reports or liaising with external suppliers.
✨Be a Team Player
This position involves working closely with other assistants and supporting the Company Secretaries. Be ready to discuss your experience in teamwork and collaboration. Share examples of how you've contributed to a team environment and how you can support your colleagues in achieving common goals.
