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- Tasks: Coordinate exciting events and ensure everything runs smoothly from planning to execution.
- Company: Join one of the UK's largest not-for-profit sporting event companies.
- Benefits: Competitive salary, dynamic work environment, and opportunities for personal growth.
- Why this job: Be part of impactful events that bring communities together and create unforgettable experiences.
- Qualifications: Strong organisational skills, effective communication, and a passion for events.
- Other info: Flexible hours with opportunities to work on weekends during event season.
The predicted salary is between 24000 - 32000 £ per year.
Location: Leeds
Permanent: 37.5hrs per week
Salary: Up to £29,000 P.A
Jane Tomlinson’s Run for All is one of the UK’s biggest not-for-profit sporting event companies, staging many high-profile mass participation events across the UK including the Rob Burrow Leeds Marathon, Yorkshire Marathon, Leeds, Sheffield, Coventry, Derby and Ipswich Half Marathons and Leeds Abbey Dash.
About the role
As an Events Coordinator you will work across the full portfolio of Run For All’s events to support the Events Manager in all stages of event delivery, from planning through to implementation, with a primary focus on Technical.
The Technical department is the primary contact for key external stakeholders ensuring the collation and distribution of key event documentation. The department has oversight of areas such as Health and Safety, Medical Provision, Radio Provision and Chip Timing.
Role Responsibilities:
- Produce accurate and reflective Event Management Plans to be shared across all key internal and external stakeholders
- Health and Safety documentation requested, received and validated across all contractors and activations, working closely with independent Health & Safety consultant to raise the standard and mitigate risk
- Build and maintain relationships with emergency services, council and highways teams across the UK
- Schedule and attend Multi agency meetings and Safety Advisory Groups, communicating actions through to delivery
- Book event control room and coordinate location, WIFI access and timings, planning in external stakeholder attendance across medical, CCTV, transport and emergency services
- Radio and communication readiness for Event Day
- UKA licences requested and managed across the full portfolio
- Working in Event Control as an Event Controller primarily, with exposure to other key roles on the Venue and Course
- Lead on the production of event documentation, including; Event Control timelines, Event Control Briefings, contractor and staff briefings
- Manage and coordinate Special Request requirements for all event participants
- Collaborate with Event Coordinators to maintain the Run For All warehouse, with particular emphasis on quality checking of all equipment
- Support the effective management of event budgets, with clear tracking of all costs and invoicing with understanding of wider budgets and opportunities
- Deputise for Technical Events Manager in key internal and external meetings, planning conversations and event preparation
- Review event performance and proactively mitigate any challenges for future events (lessons learnt)
Essential Skills and Experience:
- Effective planning and organisational skills with strong attention to detail
- Ability to communicate effectively with a range of different stakeholders
- Ability to manage multiple tasks/projects at any given time
- Passion for Events and creating an Experience that everyone values
- Ability to work well within a fast-paced environment and growing team
- Be a self-motivator; able to work on their own initiative, multi-tasking and working well under pressure
- Charity is at the heart of everything we do and will flow through your work
- Positive, can-do attitude with a strong work ethic
- Competent with IT and Microsoft applications
- Possess a full clean driving licence
- Flexible to support the demands of the business as this role will naturally involve out of hours and weekend working, especially during the events season
To apply please send your CV and covering letter to Samantha@runforall.com no later than Thursday 12th February.
Event Coordinator in Leeds employer: Jane Tomlinson's Run For All
Contact Detail:
Jane Tomlinson's Run For All Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator in Leeds
✨Tip Number 1
Network like a pro! Get out there and connect with people in the events industry. Attend local events, join relevant groups on social media, and don’t be shy to reach out to folks on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers or attend interviews, bring along a portfolio of your past events. Highlight your planning and organisational skills, and make sure to include any positive feedback from previous stakeholders.
✨Tip Number 3
Be proactive! If you see a company you love, don’t wait for them to post a job. Reach out directly and express your interest in working with them. A well-timed email can set you apart from the crowd and show your enthusiasm for their events.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Make sure to tailor your application to highlight your passion for events and your ability to manage multiple tasks. Let’s get you that dream job together!
We think you need these skills to ace Event Coordinator in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Event Coordinator role. Highlight your relevant experience in event planning and management, especially any technical aspects you've handled. We want to see how your skills align with what we do at Run For All!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for events and how you can contribute to our mission. Be sure to mention specific events or experiences that relate to the role, showing us why you're the perfect fit.
Showcase Your Organisational Skills: As an Event Coordinator, organisation is key. In your application, give examples of how you've successfully managed multiple tasks or projects. We love seeing candidates who can juggle responsibilities while keeping everything on track!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy to do!
How to prepare for a job interview at Jane Tomlinson's Run For All
✨Know Your Events
Before the interview, dive deep into the events that Jane Tomlinson’s Run for All organises. Familiarise yourself with their key events like the Leeds Marathon and Yorkshire Marathon. This will not only show your enthusiasm but also help you discuss how your skills can contribute to their success.
✨Showcase Your Planning Skills
As an Event Coordinator, planning is crucial. Prepare examples of past events you've coordinated, focusing on your organisational skills and attention to detail. Be ready to discuss how you managed multiple tasks and ensured everything ran smoothly.
✨Communicate Effectively
Effective communication is key in this role. Practice articulating your thoughts clearly and confidently. Think about how you would engage with various stakeholders, from emergency services to internal teams, and be prepared to demonstrate your interpersonal skills during the interview.
✨Emphasise Your Passion for Events
Let your passion for events shine through! Share why you love working in this field and how you create memorable experiences. A positive, can-do attitude will resonate well with the interviewers, especially since charity is at the heart of what they do.
