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- Tasks: Plan and coordinate exciting events, ensuring a seamless experience for all attendees.
- Company: Join a dynamic team at a leading financial services firm.
- Benefits: Competitive salary, flexible schedule, and opportunities for professional growth.
- Why this job: Be the driving force behind memorable events that make a real impact.
- Qualifications: 5-7 years in event planning, excellent communication, and strong organisational skills.
- Other info: Work in a fast-paced environment with opportunities to innovate and improve processes.
The predicted salary is between 36000 - 60000 £ per year.
We're looking for an Events Operations Specialist to join our Workplace Services team to plan, coordinate, and run events in our in‑office conference centre, including multi‑day programmes. In this role, you'll partner with internal stakeholders and external vendors, own logistics and budgets end‑to‑end, and be a steady on‑site presence to ensure a seamless experience for attendees.
This is a hands-on operations role where you'll be responsible for creating detailed runs of show, floor plans, staffing plans, cue sheets, and logistics. You'll coordinate across several teams, aligning timelines and communications and keeping stakeholders informed. With each event, we will rely on you to uphold Jane Street's best-in-class standards for space, aesthetics, and safety. During programmes, you'll act as the on‑the‑floor owner, helping to walk spaces, verify setups, and triage issues in real time. You'll need to make smart trade-offs under pressure to manage programme goals and the client experience, escalate when needed, and close the loop with clear post‑event debriefs and metrics.
Additional responsibilities include:
- Developing programmes to support our growth and create events that meet client objectives
- Managing the event pipeline and master calendar, and coordinating room holds and allocations
- Managing and overseeing partner event staff, ensuring service standards, and overseeing performance on event days
- Maintaining and improving operational tools (e.g., templates, runs of show, layouts, checklists, playbooks)
- Driving continuous improvement through post‑mortems, feedback collection, and process updates
- Maintaining vendor relationships and monitoring performance
- Tracking budgets, reconciling invoices, and maintaining accurate financial records
- Partnering with our AV/Tech teams to define technical requirements and acceptance criteria, and scheduling testing and rehearsals
- Keeping client‑facing collateral current so that both clients and internal teams can easily understand space capabilities and services
About You
- Have 5-7 years of experience with end‑to‑end event planning and operations in a large venue, hotel or corporate environment; experience in professional/financial services is a plus
- Excellent written and verbal communicator with a strong client service mindset
- Highly organised project manager who can run multiple events at once and adapt to shifting priorities
- Skilled at vendor and supplier management and negotiation
- Proficient with event management systems (EMS or similar), CRM tools, and G-Suite
- Calm under pressure, detail‑orientated, proactive, and comfortable making sound judgments with limited guidance
- Effective working both independently and across teams; able to handle sensitive information with discretion
- Willing to work a flexible schedule, including evening and weekend events as required
- Having CMP and DES certifications are pluses
- Fluent in English
Events Operations Specialist in London employer: Jane Street
Contact Detail:
Jane Street Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Operations Specialist in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the events industry and let them know you're on the hunt for an Events Operations Specialist role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including detailed runs of show, floor plans, and any metrics that highlight your success. This will give potential employers a clear picture of what you can bring to the table.
✨Tip Number 3
Prepare for interviews by practising common event management scenarios. Think about how you'd handle last-minute changes or vendor issues. Being able to demonstrate your problem-solving skills under pressure will impress hiring managers.
✨Tip Number 4
Don't forget to apply through our website! We love seeing candidates who are genuinely interested in joining our team. Plus, it gives you a chance to showcase your enthusiasm for the role right from the start.
We think you need these skills to ace Events Operations Specialist in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Events Operations Specialist role. Highlight your event planning experience, especially in large venues or corporate environments, to show us you’re the right fit.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about event operations and how your background aligns with our needs. Be specific about your achievements and how they relate to the job.
Show Off Your Communication Skills: Since this role requires excellent written and verbal communication, make sure your application is clear and concise. Use professional language but let your personality shine through – we want to get to know you!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team. Plus, it shows us you’re keen on joining StudySmarter!
How to prepare for a job interview at Jane Street
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events the company hosts. Familiarise yourself with their past events and think about how you can contribute to their success. This shows your genuine interest and helps you speak their language during the interview.
✨Showcase Your Organisational Skills
Prepare examples that highlight your project management skills. Discuss specific events you've planned, focusing on how you managed logistics, budgets, and timelines. Use metrics to demonstrate your success, like attendee satisfaction or budget adherence.
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical situations, like handling last-minute changes or vendor issues. Practice your responses by thinking through how you would manage these challenges while keeping the client experience top-notch.
✨Demonstrate Your Communication Style
Since this role requires excellent communication, be prepared to discuss how you keep stakeholders informed and manage team dynamics. Share examples of how you've successfully collaborated with internal teams and external vendors to achieve event goals.