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- Tasks: Join our operations team as a Sales Administrator, managing deliveries and coordinating with teams.
- Company: Be part of a friendly, small team in a dynamic work environment.
- Benefits: Enjoy hybrid working, flexible hours, free parking, and a fantastic salary.
- Why this job: This role offers a chance to develop your admin skills while making a real impact.
- Qualifications: Must be highly organized with strong admin skills and UK experience of at least 2 years.
- Other info: Ideal candidates can start in 3-4 weeks and must be eligible to work in the UK.
Are you a highly organised and detail-oriented Sales Administration/ Delivery Coordinator? I am recruiting on an exclusive basis for someone exceptional to join my clients operations team. This role requires someone with excellent administrative skills who can handle multiple tasks efficiently while managing the smooth flow of deliveries. You will be responsible for raising delivery notes, managing delivery schedules, and coordinating with both internal teams and customers to ensure timely and accurate deliveries. Key Responsibilities: * Raise Delivery Notes Generate delivery documentation for outgoing shipments. * Issue Picking Lists: Send accurate picking lists to the warehouse team to initiate order preparation. * Chase Delivery Progress: Track ongoing deliveries, ensuring orders are dispatched on time. * Weekly Delivery Schedules: Provide detailed weekly delivery plans to customers and internal teams. * Send DN and Certificates of Analysis (COAs) to Customers: Ensure that necessary delivery documentation, including COAs, are sent promptly to clients. * Update Systems and Customers: Communicate any changes in delivery time-lines to both customers and internal systems, maintaining clear communication. * Report Delays: Keep the head office informed about any delivery delays or issues. * Manage Samples: Order samples from the head office, track dispatches, and ensure timely delivery to customers. * Log Sample Details: Maintain accurate records of all samples sent out and ensure feedback is chased and logged. * Additional Admin Tasks: Assist with other administrative and delivery coordination tasks as needed by the business. Required Skills & Experience: * Highly Organised: Must have exceptional organisational abilities to manage multiple tasks effectively. * Administrative Skills: Proven experience in handling administrative duties and maintaining precise records. * Experience with SOP/POP: Familiarity with Standard Operating Procedures (SOP) and Purchase Order Processing (POP). * Team and Self-Motivation: Must be able to work well both independently and as part of a team. * Works Under Pressure: Ability to meet tight deadlines and perform well in high-pressure environments. * Communication Skills: Excellent verbal and written communication skills to liaise confidently with customers, colleagues, and senior management. * Able to work well in a small team. Ideal Candidate: * Experience with SAP: Prior experience using SAP software will be highly advantageous * Excellent Excel Skills ideally Intermediate and above * Fantastic Customer Service and Admin Skills must have UK Experience of at lest 2 years and above Location: * Office Location: Bury Hybrid working and flexible hours can be offered This is a great opportunity for a candidate that wants to work in a small friendly team, that is ideally free in the next 3-4 weeks to start a new role. You mus also be fully eligible to work in the UK and be able to get to the Bury Office A fantastic salary is on offer plus super benefits package including free parking
Sales Administrator employer: JANE GORSE RECRUITMENT LIMITED
Contact Detail:
JANE GORSE RECRUITMENT LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales Administrator
✨Tip Number 1
Familiarize yourself with SAP software if you haven't already. Since prior experience with SAP is highly advantageous for this role, consider taking an online course or tutorial to boost your skills before applying.
✨Tip Number 2
Brush up on your Excel skills, especially if you're at an intermediate level. Being proficient in Excel will help you manage delivery schedules and reports more effectively, which is crucial for the Sales Administrator position.
✨Tip Number 3
Practice your communication skills by engaging in conversations with friends or colleagues. Since excellent verbal and written communication is essential for liaising with customers and internal teams, being confident in your communication can set you apart.
✨Tip Number 4
Get familiar with Standard Operating Procedures (SOP) and Purchase Order Processing (POP). Understanding these processes will not only help you in the application process but also prepare you for the responsibilities of the role.
We think you need these skills to ace Sales Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative skills and experience relevant to the Sales Administrator role. Emphasize your organizational abilities, experience with delivery coordination, and any familiarity with SOP/POP.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you are the ideal candidate for this position. Mention your experience with SAP and Excel, as well as your ability to work under pressure.
Highlight Relevant Experience: In your application, be specific about your previous roles that involved managing deliveries, tracking orders, and maintaining records. Use examples to demonstrate your attention to detail and ability to handle multiple tasks.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Sales Administrator role.
How to prepare for a job interview at JANE GORSE RECRUITMENT LIMITED
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks efficiently in previous roles. Highlight any tools or methods you use to stay organised, as this is crucial for the Sales Administrator position.
✨Demonstrate Your Communication Abilities
Since the role involves liaising with customers and internal teams, practice articulating your thoughts clearly. Prepare to share instances where your communication skills helped resolve issues or improve processes.
✨Familiarity with SAP and Excel
If you have experience with SAP software and advanced Excel skills, be ready to discuss how you've used these tools in your previous jobs. This will show that you're equipped to handle the technical aspects of the role.
✨Prepare for Pressure Scenarios
Think of examples where you've successfully worked under pressure or met tight deadlines. This will demonstrate your ability to thrive in a fast-paced environment, which is essential for this position.
