At a Glance
- Tasks: Support a busy family with household operations, finance, and special projects.
- Company: Dynamic family environment in West London, offering a hands-on role.
- Benefits: Competitive salary of £55,000 and a chance to make a real impact.
- Other info: Opportunity for growth and improvement in a supportive setting.
- Why this job: Perfect for organised individuals who thrive on variety and ownership.
- Qualifications: Experience as a Private PA or Household Manager is essential.
Location: West London - Candidate must be London based
Hours: Full Time, Monday to Friday, 9:00am–6:00pm
Contract: 1 year maternity cover
Start Date: September 2026
Salary: £55,000
About the Role
We are looking for an exceptional Family PA & Operations Manager to support a busy family across household operations, multiple properties, holiday lets, finance administration and special projects. This is a varied, hands-on role for someone who enjoys creating order, thinking ahead and taking ownership. You will be responsible for ensuring family, property and financial matters run smoothly, proactively managing priorities and anticipating issues before they arise.
Responsibilities
- Family & Household
- Manage family logistics, travel, diaries and key dates.
- Coordinate moves between properties, ensuring homes are fully prepared for arrivals and departures.
- Manage personal administration including memberships, renewals, healthcare appointments, insurance claims, vehicles and pet administration.
- Support household projects, maintenance and contractor management.
- Executive & Office Support
- Provide light Executive Assistant support, including diary management and meeting coordination.
- Arrange occasional UK and European business travel.
- Organise company lunches, team events, celebrations and seasonal parties.
- Support the smooth day-to-day running of the office with general administrative tasks as needed.
- Properties
- Oversee day-to-day operations across multiple properties in the UK.
- Coordinate cleaning, maintenance, inventories and residence calendars.
- Support household projects, maintenance and contractor management.
- Finance & Administration
- Manage day-to-day bookkeeping using Xero.
- Process invoices, receipts, expenses, payroll & overtime records.
- Monthly invoice entry and payment runs for month end and year end.
- Manage insurance renewals, annual filings and compliance deadlines.
- Systems & AI
- Keep Notion, Outlook and operational trackers organised and up to date.
- Identify opportunities to introduce better systems, workflows and automations.
About You
You will be highly organised, proactive and discreet, with experience supporting busy households and/or family offices. You will have:
- Previous experience as a Private PA, Household Manager or Family Office Assistant.
- A willingness to undertake bookkeeping and finance administration.
- Experience managing multiple priorities and external suppliers.
- Confidence using Outlook, Notion and AI tools such as ChatGPT.
- Excellent attention to detail and strong judgement.
- A practical, solutions-focused approach and the ability to work independently.
Success in the Role
- The next 2–4 weeks are always under control.
- Properties are family ready at all times.
- Financial records are accurate, up to date and easy to access.
- Issues are anticipated and resolved quickly.
- Systems and processes continuously improve, with technology and AI used effectively to reduce administrative burden.
This is an excellent opportunity for an experienced PA or Family Office professional looking for a broad, high-trust role with meaningful ownership and variety.
Private PA in London employer: JamJar Investments
Join a dynamic family environment in West London as a Private PA, where your organisational skills will be valued and rewarded. With a focus on employee growth and a supportive work culture, you will have the opportunity to manage diverse responsibilities while enjoying a balanced work-life schedule. This role offers a unique chance to make a significant impact within a busy household, ensuring operations run smoothly and efficiently.
StudySmarter Expert Advice🤫
We think this is how you could land Private PA in London
✨Get Involved in Industry Events
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✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like JamJar Investments.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like JamJar Investments.
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We think you need these skills to ace Private PA in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to JamJar Investments.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of JamJar Investments. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at JamJar Investments
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with JamJar Investments, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at JamJar Investments, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for JamJar Investments could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at JamJar Investments as they’re likely seeking a candidate who can enhance their workplace culture.
